Opportunity Information: Apply for PUBLISHING 201110
Apply for PUBLISHING 201110
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Jan 28, 2011 and posted on Jan 28, 2011.
- Applicants must submit their applications by Oct 6, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $250,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: City or township governments Native American tribal governments (Federally recognized) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education Private institutions of higher education State governments County governments.
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Opportunity Summary:
The Publishing Historical Records grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). Its core purpose is to strengthen the preservation, publication, and public use of documentary sources that help people understand the foundations and development of American democracy, history, and culture. This particular announcement covers Colonial and Early National Period publishing projects, meaning documentary editions where the records fall predominantly before 1820. A separate, related opportunity exists for projects focused mainly on records created after 1820 (New Republic through the Modern Era).
The program funds projects that publish historical records of national significance. Competitive proposals typically center on the papers of major figures in American life or on documentation that illuminates wide historical forces and movements such as politics, military affairs, business and labor, social reform, intellectual life, and the arts. A key expectation is that the historical importance of the records, along with their value to broad audiences (scholars, students, educators, and the interested public), must clearly justify the project scope and cost. Funded work can include the core activities needed to bring documentary sources to publication, such as collecting and compiling materials, arranging and describing them, preserving them as needed for access and use, and performing the scholarly editing required for reliable publication.
NHPRC supports multiple publication approaches. Eligible activities include scholarly documentary editions issued as printed, bound volumes; scholarly editions published online or in other digital formats; image editions (for example, page images) delivered online, on microfilm, or through other formats; and the conversion of existing print or microfilm editions into electronic publications. Projects may also propose a combination of these approaches, which is common when teams want to serve both traditional readers and digital audiences.
The opportunity is structured to support both established projects and new starts. Projects that have already received NHPRC support may apply for funding for a new phase or subsequent stage, but they must show they met the performance goals from earlier NHPRC awards. These continuation proposals are expected to be substantially updated, with a clear description of new work to be completed, why that work is the logical next phase, and a budget that matches the revised activities. Applicants also need to describe concretely how well the project achieved the objectives under the most recent grant period. Organizations that have never been funded by NHPRC can also apply to launch a new historical documents publishing project, and those applications are evaluated under the same competitive standards as all others.
Several limits and compliance requirements are important. NHPRC will not fund proposals to purchase historical records. It also will not fund projects to publish the papers of anyone who has been deceased for fewer than ten years. Grant recipients must acknowledge NHPRC support in publications and other products created with grant assistance. In addition, under federal regulations the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work produced with grant funds, and to authorize others to do so for federal government purposes.
Funding can be requested for up to three years, but applicants should plan around the fact that awards are typically made on an annual basis, with continued funding dependent on strong performance and progress in earlier years. Annual award sizes usually range from $20,000 to $250,000. The commission anticipated making roughly 35 to 40 awards in this category, totaling up to $4.5 million (the source data also lists an expected awards figure of 30, reflecting typical variance by cycle). The opportunity is highly competitive, so proposals generally need to be very clear about editorial methodology, workflow, staffing, access plans, dissemination strategy, and the public and scholarly impact of the edition.
Cost sharing is required, and it is a central budgeting feature of this program. Cost sharing means the applicant must contribute a portion of the total project cost, and it can come from direct or indirect costs, in-kind contributions, non-federal third-party support, and even income earned directly by the project. As a rule, NHPRC typically covers no more than 50 percent of total project costs for Publishing Historical Records projects, so applicants should be prepared to document matching support and explain how the project will remain financially viable across the grant period.
Eligible applicants include a wide range of public and nonprofit entities: state, county, and city or township governments; federally recognized Native American tribal governments; nonprofit organizations with 501(c)(3) status (other than institutions of higher education); and both public/state-controlled and private institutions of higher education. The funding instrument is a discretionary grant under CFDA 89.003 (National Historical Publications and Records Grants). For the cycle reflected in the source data, the opportunity was posted January 28, 2011, with an application deadline of October 6, 2011, and an award ceiling of $250,000 and floor of $20,000. For access issues with the full announcement, the listed program contact was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
Publishing Historical Records (NHPRC/NARA) - FAQs
What is the Publishing Historical Records grant opportunity?
The Publishing Historical Records opportunity is a discretionary grant program offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It funds projects that publish historically significant documentary sources to strengthen preservation, publication, and public use of records that help people understand the foundations and development of American democracy, history, and culture.
Which time period does this specific announcement cover?
This announcement covers Colonial and Early National Period publishing projects, meaning documentary editions where the records fall predominantly before 1820.
Is there a separate NHPRC opportunity for records after 1820?
Yes. A separate, related opportunity exists for projects focused mainly on records created after 1820 (New Republic through the Modern Era).
What types of projects are most competitive under this program?
Competitive proposals typically focus on historical records of national significance, often centered on the papers of major figures in American life or documentation that illuminates broad historical forces and movements (such as politics, military affairs, business and labor, social reform, intellectual life, and the arts). Proposals are expected to clearly demonstrate why the records matter and why the scope and cost are justified for broad audiences (scholars, students, educators, and the interested public).
What activities can grant funds support?
Funded work can include core activities needed to bring documentary sources to publication, including collecting and compiling materials, arranging and describing them, preserving them as needed for access and use, and performing the scholarly editing necessary for reliable publication.
What publication formats and approaches are eligible?
NHPRC supports multiple publication approaches, including scholarly documentary editions issued as printed, bound volumes; scholarly editions published online or in other digital formats; image editions (such as page images) delivered online, on microfilm, or in other formats; and converting existing print or microfilm editions into electronic publications. Projects may also propose a combination of approaches.
Can an established project apply again for additional funding?
Yes. Projects that have already received NHPRC support may apply for funding for a new phase or subsequent stage, but they must show they met performance goals from earlier NHPRC awards.
What does NHPRC expect from continuation (subsequent stage) proposals?
Continuation proposals are expected to be substantially updated, with a clear description of the new work to be completed, why it is the logical next phase, and a revised budget aligned with the updated activities. Applicants also need to describe concretely how well the project achieved objectives under the most recent grant period.
Can first-time NHPRC applicants apply to start a new publishing project?
Yes. Organizations that have never been funded by NHPRC can apply to launch a new historical documents publishing project, and those applications are evaluated under the same competitive standards as all other proposals.
Does NHPRC fund the purchase of historical records?
No. NHPRC will not fund proposals to purchase historical records.
Are there restrictions related to publishing someone’s papers based on how recently they died?
Yes. NHPRC will not fund projects to publish the papers of anyone who has been deceased for fewer than ten years.
How long can funding last?
Funding can be requested for up to three years. However, applicants should plan for awards that are typically made on an annual basis, with continued funding dependent on strong performance and progress in earlier years.
What is the typical award size?
Annual award sizes usually range from $20,000 to $250,000.
How many awards are expected and what is the approximate total funding?
The commission anticipated making roughly 35 to 40 awards in this category, totaling up to $4.5 million. The source data also lists an expected awards figure of 30, reflecting typical variance by cycle.
How competitive is this opportunity and what should proposals emphasize?
The opportunity is highly competitive. Proposals generally need to be very clear about editorial methodology, workflow, staffing, access plans, dissemination strategy, and the expected public and scholarly impact of the edition.
Is cost sharing (matching) required?
Yes. Cost sharing is required and is a central feature of this program’s budgeting expectations.
How much of the total project cost will NHPRC typically cover?
As a rule, NHPRC typically covers no more than 50 percent of total project costs for Publishing Historical Records projects. Applicants should be prepared to document matching support and explain how the project will remain financially viable across the grant period.
What kinds of contributions can count toward cost sharing?
Cost sharing can come from direct or indirect costs, in-kind contributions, non-federal third-party support, and even income earned directly by the project.
Who is eligible to apply?
Eligible applicants include state, county, and city or township governments; federally recognized Native American tribal governments; nonprofit organizations with 501(c)(3) status (other than institutions of higher education); and both public/state-controlled and private institutions of higher education.
What is the funding instrument and CFDA number?
The funding instrument is a discretionary grant under CFDA 89.003 (National Historical Publications and Records Grants).
Are there any acknowledgement requirements for funded work?
Yes. Grant recipients must acknowledge NHPRC support in publications and other products created with grant assistance.
Does the federal government retain any rights to use products created with grant funds?
Yes. Under federal regulations, the government retains a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use the work produced with grant funds, and to authorize others to do so for federal government purposes.
What were the posting date and application deadline in the referenced cycle?
For the cycle reflected in the source data, the opportunity was posted on January 28, 2011, and the application deadline was October 6, 2011.
What were the award floor and ceiling in the referenced cycle?
For the cycle reflected in the source data, the award floor was $20,000 and the award ceiling was $250,000.
Who was listed as the program contact for access issues with the full announcement?
The listed program contact was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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