Opportunity Information: Apply for PRM A 10 CA SA 031610 DAMAK
Apply for PRM A 10 CA SA 031610 DAMAK
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Request for Proposals for the Overseas Processing Entity (OPE) in Damak, Nepal" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.018 Resettlement Support Centers (RSCs) for U.S. Refugee Resettlement.
- This funding opportunity was created on Mar 16, 2010 and posted on Mar 16, 2010.
- Applicants must submit their applications by May 17, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Organizations eligible to submit proposals include entities that have demonstrated satisfactory performance working as a U.S. Department of State funded organization with the United State Refugee Admissions Program, domestically or overseas, within the last five years. Organizations must also meet the following requirements in order to be considered as candidates to operate the OPE A. Be authorized by the Government of Nepal to conduct activities relating to the welfare, protection, or maintenance of refugees in Nepal, as evidenced for non governmental organizations by an agreement with the Social Welfare Council (SWC) signed prior to May 17, 2010, or for international organizations by confirmation by the Ministry of Foreign Affairs that the organization is authorized by the government to conduct such activities as of May 17, 2010. B. Have evidence of effective coordination with U.S. Government agencies, Non Governmental Organizations and International Organizations involved with the refugee admissions program. C. Possess management capacity at the agency s headquarters sufficient to oversee the operation of the OPE. Failure to satisfy the above requirements will preclude any further consideration of a proposal.
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Opportunity Summary:
The U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) issued a discretionary funding opportunity to select a single organization to operate the Overseas Processing Entity (OPE) based in Damak, Nepal for FY 2011. Proposals were due Monday, May 17, 2010 at noon, and PRM planned to make one award using a Cooperative Agreement mechanism under CFDA 19.018 (Resettlement Support Centers for U.S. Refugee Resettlement). The work is framed as refugee processing support for the U.S. Refugee Admissions Program (USRAP), with the Damak OPE responsible for assisting PRM and partner U.S. agencies with the casework needed to move eligible applicants through the U.S. refugee pipeline.
The central purpose of the Damak OPE is to prepare and manage refugee cases for individuals who may be interviewed by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS), and then to support applicants who are approved through the remaining steps required for admission to the United States under Section 207 of the Immigration and Nationality Act. In practical terms, the OPE functions as the on-the-ground processing platform: it gathers and verifies information, develops complete case files for USCIS adjudication, and then, for approved cases, helps complete the post-adjudication requirements that must be finished before travel and arrival in the United States can occur.
PRM set an initial performance period from October 1, 2010 through September 30, 2011, contingent on the availability of funds, with PRM providing full financial support based on the selected proposal. The agreement could be renewed for up to two additional fiscal years through annual budget submissions, as long as there is still a need for the OPE, funding remains available, and performance is considered satisfactory. If the need continued beyond three years, PRM indicated it would re-compete the project, and the incumbent could compete again. Importantly, the selected organization would be expected to begin providing services on October 1, 2010 and to serve all USRAP applicants in the designated locations regardless of nationality or ethnicity.
A key operational expectation is that the OPE must work fairly and consistently with all U.S. domestic resettlement partners participating in the Reception and Placement (R&P) program. That includes sharing relevant biographic and background information with domestic resettlement agencies so they can provide required sponsorship assurances. The OPE also has an explicit coordination role with the Refugee Processing Center (RPC), which is responsible for downstream distribution of case information to resettlement agencies and for supporting standardized processing procedures. The OPE must forward required data on all DHS-approved cases to the RPC according to PRM-established procedures.
PRM outlined several core objectives for the Damak OPE. First, the OPE must deliver refugee processing services in support of USRAP using the Worldwide Refugee Admissions Processing System (WRAPS) and follow PRM procedures as needs arise. Second, it must screen potential applicants to determine whether they are eligible for a USCIS interview under the processing priorities applicable to the applicant's nationality. Third, it must conduct pre-screening interviews and detailed casework to capture comprehensive information, including cross-referencing identity and family composition details, noting special medical needs, documenting information relevant to survivors of torture or other protection concerns, and ensuring required security name checks are completed. This objective also includes assembling a complete case file and completing all forms needed for USCIS to adjudicate the case.
In addition to case development, the OPE has heavy data-management and systems responsibilities. It must enter required information into WRAPS quickly and accurately, and it must maintain close, cooperative engagement with the RPC. PRM emphasized that the OPE must help ensure WRAPS and related equipment remain functional and updated, signaling an expectation of strong IT stewardship, data integrity, and routine coordination to avoid processing delays. For cases approved by USCIS, the OPE must then support post-adjudication steps required for admission, including working with the RPC to secure sponsorship assurances from R&P agencies, preparing travel packets, delivering cultural orientation training, and coordinating medical screening and travel arrangements.
Eligibility was limited to organizations that could demonstrate satisfactory performance as a U.S. Department of State-funded USRAP partner, either domestically or overseas, within the prior five years. In addition, applicants had to meet several specific gatekeeping requirements to be considered at all. They had to be authorized by the Government of Nepal to conduct refugee welfare, protection, or maintenance activities in Nepal, documented either through a Social Welfare Council (SWC) agreement signed before May 17, 2010 (for non-governmental organizations) or confirmation by Nepal's Ministry of Foreign Affairs that the organization was authorized as of May 17, 2010 (for international organizations). Applicants also needed evidence of effective coordination with U.S. government agencies and with NGO and international organization partners involved in refugee admissions, and they had to show sufficient headquarters-level management capacity to oversee OPE operations. PRM stated that failure to meet these requirements would prevent further consideration of a proposal. There was no cost-sharing or matching requirement.
Administrative details identify the opportunity as Funding Opportunity Number PRM-A-10-CA-SA-031610-DAMAK, posted March 16, 2010, with the closing date May 17, 2010 and an archive date of June 16, 2010. Questions or issues accessing the full announcement were directed to Kelly Gauger, Overseas Section Chief at PRM, with phone contact at 202-663-1055 and email GaugerKA@state.gov.
Frequently Asked Questions (FAQs)
1) What is this funding opportunity?
This is a discretionary funding opportunity from the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) to select a single organization to operate the Overseas Processing Entity (OPE) based in Damak, Nepal for FY 2011.
2) Which U.S. government office is offering the award?
The opportunity is offered by the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM).
3) What is the Funding Opportunity Number?
The Funding Opportunity Number is PRM-A-10-CA-SA-031610-DAMAK.
4) What is the CFDA number and program name?
The award is under CFDA 19.018, Resettlement Support Centers for U.S. Refugee Resettlement.
5) What award mechanism will PRM use?
PRM planned to make one award using a Cooperative Agreement mechanism.
6) How many awards did PRM plan to make?
PRM planned to make one award to a single organization to operate the Damak OPE.
7) Where will the funded activities take place?
The Overseas Processing Entity (OPE) is based in Damak, Nepal, and serves U.S. Refugee Admissions Program (USRAP) applicants in the designated locations.
8) What is the overall purpose of the Damak OPE?
The central purpose of the Damak OPE is to prepare and manage refugee cases for individuals who may be interviewed by U.S. Citizenship and Immigration Services (USCIS), and to support USCIS-approved applicants through the remaining steps required for admission to the United States under Section 207 of the Immigration and Nationality Act.
9) What role does USCIS play in the process supported by this OPE?
USCIS (within the Department of Homeland Security) interviews and adjudicates refugee cases. The OPE prepares complete case files for USCIS adjudication and supports applicants after approval through the steps required for admission.
10) When was the opportunity posted, and what were the key dates?
The opportunity was posted March 16, 2010. Proposals were due Monday, May 17, 2010 at noon. The archive date was June 16, 2010.
11) What is the initial performance period?
PRM set an initial performance period from October 1, 2010 through September 30, 2011, contingent on the availability of funds.
12) When would the selected organization be expected to begin providing services?
The selected organization would be expected to begin providing services on October 1, 2010.
13) Can the award be renewed beyond the initial year?
Yes. The agreement could be renewed for up to two additional fiscal years through annual budget submissions, as long as there is still a need for the OPE, funding remains available, and performance is considered satisfactory.
14) What happens if the need continues beyond three years?
If the need continued beyond three years, PRM indicated it would re-compete the project, and the incumbent could compete again.
15) Will PRM provide full funding, and is cost share required?
PRM indicated it would provide full financial support based on the selected proposal, and there was no cost-sharing or matching requirement.
16) Who must the OPE serve (in terms of applicant population)?
The OPE would be expected to serve all USRAP applicants in the designated locations regardless of nationality or ethnicity.
17) What are the core operational responsibilities of the Damak OPE?
The OPE functions as an on-the-ground processing platform. It gathers and verifies information, develops complete case files for USCIS adjudication, and for approved cases helps complete post-adjudication requirements that must be finished before travel and arrival in the United States can occur.
18) What systems must the OPE use for case processing?
The OPE must deliver refugee processing services in support of USRAP using the Worldwide Refugee Admissions Processing System (WRAPS) and follow PRM procedures as needs arise.
19) Is screening for USCIS interview eligibility part of the OPE scope?
Yes. One of the stated objectives is to screen potential applicants to determine whether they are eligible for a USCIS interview under the processing priorities applicable to the applicant's nationality.
20) What casework activities are expected during pre-screening and case development?
PRM described detailed pre-screening interviews and casework to capture comprehensive information, including cross-referencing identity and family composition details, noting special medical needs, documenting information relevant to survivors of torture or other protection concerns, ensuring required security name checks are completed, assembling a complete case file, and completing all forms needed for USCIS to adjudicate the case.
21) What data-entry and data-management expectations are included?
The OPE must enter required information into WRAPS quickly and accurately, maintain close and cooperative engagement with the Refugee Processing Center (RPC), and help ensure WRAPS and related equipment remain functional and updated to avoid processing delays.
22) What are the OPE responsibilities after a case is approved by DHS/USCIS?
For cases approved by USCIS, the OPE must support post-adjudication steps required for admission, including working with the RPC to secure sponsorship assurances from Reception and Placement (R&P) agencies, preparing travel packets, delivering cultural orientation training, and coordinating medical screening and travel arrangements.
23) What coordination is required with domestic resettlement partners?
The OPE must work fairly and consistently with all U.S. domestic resettlement partners participating in the Reception and Placement (R&P) program, including sharing relevant biographic and background information so domestic agencies can provide required sponsorship assurances.
24) What is the Refugee Processing Center (RPC), and how must the OPE work with it?
The RPC is responsible for downstream distribution of case information to resettlement agencies and for supporting standardized processing procedures. The OPE must coordinate closely with the RPC and forward required data on all DHS-approved cases according to PRM-established procedures.
25) Who was eligible to apply?
Eligibility was limited to organizations that could demonstrate satisfactory performance as a U.S. Department of State-funded USRAP partner, either domestically or overseas, within the prior five years.
26) What Nepal-specific authorization did applicants need?
Applicants had to be authorized by the Government of Nepal to conduct refugee welfare, protection, or maintenance activities in Nepal. For NGOs, this required a Social Welfare Council (SWC) agreement signed before May 17, 2010. For international organizations, this required confirmation by Nepal's Ministry of Foreign Affairs that the organization was authorized as of May 17, 2010.
27) What coordination and management capacity did applicants need to show?
Applicants needed evidence of effective coordination with U.S. government agencies and with NGO and international organization partners involved in refugee admissions, and they had to show sufficient headquarters-level management capacity to oversee OPE operations.
28) What happens if an applicant does not meet the gatekeeping eligibility requirements?
PRM stated that failure to meet the specified requirements would prevent further consideration of a proposal.
29) What time was the proposal deadline?
Proposals were due Monday, May 17, 2010 at noon.
30) Who should applicants contact with questions or if they cannot access the full announcement?
Questions or issues accessing the full announcement were directed to Kelly Gauger, Overseas Section Chief at PRM, at 202-663-1055 or GaugerKA@state.gov.
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