Opportunity Information: Apply for PRM A 10 CA NEA 031610 ISTANBUL
Apply for PRM A 10 CA NEA 031610 ISTANBUL
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Request for Proposals for the Overseas Processing Entity (OPE) in Istanbul, Turkey" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.018 Resettlement Support Centers (RSCs) for U.S. Refugee Resettlement.
- This funding opportunity was created on Mar 16, 2010 and posted on Mar 16, 2010.
- Applicants must submit their applications by May 17, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Organizations eligible to submit proposals include entities that have demonstrated satisfactory performance working as a U.S. Department of State funded organization with the United State Refugee Admissions Program, domestically or overseas, within the last five years. Organizations must also meet the following requirements in order to be considered as candidates to operate the OPE A. Be authorized by the Government of Turkey (GOT) to conduct activities relating to the welfare, protection, or maintenance of refugees in Turkey. This should be understood, when required by Turkish law, to include registration with or receipt of project approval from any relevant GOT ministry, agency or other official organ with jurisdiction over any activity to be conducted by the OPE. B. Have evidence of effective coordination with U.S. Government agencies, Non Governmental Organizations and International Organizations involved with the refugee admissions program. C. Possess management capacity at the agency s headquarters sufficient to oversee the operation of the OPE. Failure to satisfy the above requirements will preclude any further consideration of a proposal.
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Opportunity Summary:
The U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) issued this FY2011 request for proposals to select a single organization to operate the Overseas Processing Entity (OPE) based in Istanbul, Turkey. The application deadline was Monday, May 17, 2010 at 12:00 noon. The award instrument is a Cooperative Agreement, meaning PRM expects an ongoing, hands-on partnership with the recipient as the work is carried out. The opportunity is listed under Funding Opportunity Number PRM-A-10-CA-NEA-031610-ISTANBUL, CFDA 19.018 (Resettlement Support Centers for U.S. Refugee Resettlement), and it does not require cost sharing or matching funds.
The core purpose of the Istanbul OPE is to support the U.S. Refugee Admissions Program (USRAP) by preparing and managing refugee casework for individuals who may be interviewed and adjudicated by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS). In practical terms, the OPE acts as the on-the-ground processing operation that assembles complete, accurate case files for USCIS to review and decide under Section 207 of the Immigration and Nationality Act. For cases approved by DHS/USCIS, the OPE is also responsible for helping refugees complete the remaining steps required before travel and admission to the United States. In addition, the OPE must transmit required data on all approved cases to the Refugee Processing Center (RPC), which then works with U.S. domestic Reception and Placement (R&P) agencies to arrange sponsorship and resettlement.
The initial performance period described is October 1, 2010 through September 30, 2011, contingent on available funding. PRM states it will provide full financial support to the selected organization based on the approved proposal and budget. The agreement may be renewed for up to two additional fiscal years through annual budget submissions, as long as the OPE is still needed, performance remains satisfactory, and funds are available. If operations are still required after three years, PRM indicates it would re-compete the project, and the current awardee would be eligible to compete again.
Operationally, the selected organization is expected to provide processing services for all USRAP applicants handled through the Istanbul location, regardless of nationality or ethnicity, starting October 1, 2010. A key expectation is neutrality and fairness in working with U.S.-based resettlement partners. That includes maintaining equitable relationships with all domestic resettlement agencies and sharing relevant biographic and background information needed for those agencies to issue sponsorship assurances under the R&P program.
PRM lays out several specific program objectives for the Istanbul OPE. The OPE must deliver refugee processing services using the Worldwide Refugee Admissions Processing System (WRAPS) and follow PRM-established procedures as needs arise. It must screen potential applicants to confirm they meet the processing priorities that apply to their nationality. It must conduct pre-screening interviews and develop thorough casework that captures relevant details such as family and identity cross-references, special medical needs, and indicators that an applicant may be a victim of torture or other serious harm. The OPE is also responsible for ensuring required security name checks are completed and for preparing the full case file and forms for USCIS adjudication. On the data side, the OPE must enter required information into WRAPS promptly and coordinate closely with the RPC to keep WRAPS-related processes and equipment functional and current. After USCIS approval, the OPE must support all post-adjudication steps, including coordinating with the RPC and R&P agencies to secure sponsorship assurances, preparing travel packets, providing cultural orientation training, and coordinating medical screening and travel arrangements.
Eligibility is limited to organizations with a demonstrated record of satisfactory performance as a U.S. Department of State-funded USRAP organization within the last five years, whether operating domestically or overseas. In addition, applicants must be authorized by the Government of Turkey to conduct refugee-related welfare, protection, or maintenance activities in Turkey, which may require registration or project approvals depending on Turkish legal requirements. Applicants must also show evidence of effective coordination with U.S. government agencies and with non-governmental and international organizations involved in refugee admissions processing, and they must have sufficient headquarters-level management capacity to oversee an Istanbul-based operation. PRM notes that failing to meet these baseline requirements would disqualify a proposal from further consideration.
For administrative reference, the opportunity was posted March 16, 2010, and archived June 16, 2010, with the closing date remaining May 17, 2010. The listed PRM contact for access issues with the full announcement is Kelly Gauger, Overseas Section Chief, at (202) 663-1055 and GaugerKA@state.gov.
Frequently Asked Questions (FAQs)
What is this funding opportunity?
This is an FY2011 Request for Proposals (RFP) from the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) to select a single organization to operate the Overseas Processing Entity (OPE) based in Istanbul, Turkey.
What is the Funding Opportunity Number and CFDA number?
The Funding Opportunity Number is PRM-A-10-CA-NEA-031610-ISTANBUL. The CFDA number is 19.018, titled "Resettlement Support Centers for U.S. Refugee Resettlement."
What type of award is being offered?
The award instrument is a Cooperative Agreement. PRM indicates this means it expects an ongoing, hands-on partnership with the recipient during implementation.
Is cost sharing or matching required?
No. The opportunity states that cost sharing or matching funds are not required.
How many organizations will be selected?
PRM stated it would select a single organization to operate the Istanbul OPE.
What is the application deadline for this opportunity?
The application deadline was Monday, May 17, 2010 at 12:00 noon.
When was the opportunity posted and when was it archived?
The opportunity was posted on March 16, 2010 and archived on June 16, 2010. The closing date remained May 17, 2010.
What is the purpose of the Istanbul Overseas Processing Entity (OPE)?
The core purpose is to support the U.S. Refugee Admissions Program (USRAP) by preparing and managing refugee casework for individuals who may be interviewed and adjudicated by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS).
What does the OPE do in practical terms?
The OPE functions as an on-the-ground processing operation that assembles complete and accurate case files for USCIS review and decision-making under Section 207 of the Immigration and Nationality Act.
What responsibilities does the OPE have after a case is approved by USCIS?
For cases approved by DHS/USCIS, the OPE is responsible for helping refugees complete the remaining steps required before travel and admission to the United States, including several post-adjudication activities described in the opportunity.
What role does the Refugee Processing Center (RPC) play, and how does the OPE interact with it?
The OPE must transmit required data on all approved cases to the Refugee Processing Center (RPC). The RPC then works with U.S. domestic Reception and Placement (R&P) agencies to arrange sponsorship and resettlement. The OPE is also expected to coordinate closely with the RPC to keep WRAPS-related processes and equipment functional and current.
What is the initial performance period for the award?
The initial performance period described is October 1, 2010 through September 30, 2011, contingent on available funding.
Will PRM provide full funding for the selected organization?
PRM states it will provide full financial support to the selected organization based on the approved proposal and budget.
Can the agreement be renewed, and for how long?
Yes. The agreement may be renewed for up to two additional fiscal years through annual budget submissions, as long as the OPE is still needed, performance is satisfactory, and funds are available.
What happens if the OPE is still needed after three years?
PRM indicates that if operations are still required after three years, it would re-compete the project, and the current awardee would be eligible to compete again.
When are processing services expected to begin?
The selected organization is expected to provide processing services for all USRAP applicants handled through the Istanbul location starting October 1, 2010.
Who must the OPE serve through the Istanbul location?
The organization is expected to provide processing services for all USRAP applicants handled through the Istanbul location, regardless of nationality or ethnicity.
What expectations does PRM set around neutrality and fairness?
PRM emphasizes neutrality and fairness in working with U.S.-based resettlement partners, including maintaining equitable relationships with all domestic resettlement agencies.
What information must the OPE share with domestic resettlement agencies?
The OPE is expected to share relevant biographic and background information needed for domestic resettlement agencies to issue sponsorship assurances under the R&P program.
What system must the OPE use to deliver processing services?
The OPE must deliver refugee processing services using the Worldwide Refugee Admissions Processing System (WRAPS) and follow PRM-established procedures as needs arise.
What screening responsibilities does the OPE have for potential applicants?
The OPE must screen potential applicants to confirm they meet the processing priorities that apply to their nationality.
What are the OPE's pre-screening interview and casework responsibilities?
The OPE must conduct pre-screening interviews and develop thorough casework capturing details such as family and identity cross-references, special medical needs, and indicators that an applicant may be a victim of torture or other serious harm.
What are the OPE's responsibilities related to security checks?
The OPE is responsible for ensuring required security name checks are completed and for preparing the full case file and forms for USCIS adjudication.
What are the OPE's data entry and timeliness expectations?
The OPE must enter required information into WRAPS promptly and coordinate closely with the RPC to keep WRAPS-related processes and equipment functional and current.
What post-adjudication steps must the OPE support after USCIS approval?
After USCIS approval, the OPE must support post-adjudication steps including coordinating with the RPC and R&P agencies to secure sponsorship assurances, preparing travel packets, providing cultural orientation training, and coordinating medical screening and travel arrangements.
Who is eligible to apply for this opportunity?
Eligibility is limited to organizations with a demonstrated record of satisfactory performance as a U.S. Department of State-funded USRAP organization within the last five years, whether operating domestically or overseas.
What Turkey-specific authorization is required for applicants?
Applicants must be authorized by the Government of Turkey to conduct refugee-related welfare, protection, or maintenance activities in Turkey. The opportunity notes this may require registration or project approvals depending on Turkish legal requirements.
What coordination experience must applicants demonstrate?
Applicants must show evidence of effective coordination with U.S. government agencies and with non-governmental and international organizations involved in refugee admissions processing.
What management capacity must applicants have?
Applicants must have sufficient headquarters-level management capacity to oversee an Istanbul-based operation.
What happens if an applicant does not meet the baseline eligibility requirements?
PRM notes that failing to meet the baseline requirements would disqualify a proposal from further consideration.
Who is the PRM contact listed for access issues with the full announcement?
The listed PRM contact is Kelly Gauger, Overseas Section Chief, at (202) 663-1055 and GaugerKA@state.gov.
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