Opportunity Information: Apply for PRMA 09 CA 001 EUR 070308
Apply for PRMA 09 CA 001 EUR 070308
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "RFP for OPE Moscow, Russia" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.520 Overseas Refugee Assistance Programs for Europe.
- This funding opportunity was created on Jul 18, 2008 and posted on Jul 3, 2008.
- Applicants must submit their applications by Sep 4, 2008. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- 1. Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education and international organizations and 2. International Organizations.
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Opportunity Summary:
The Bureau of Population, Refugees and Migration (PRM) at the U.S. Department of State issued this FY 2009 grant opportunity to select a single organization to operate the Moscow Overseas Processing Entity (OPE) in Russia. The OPE is a key operational partner in the U.S. Refugee Admissions Program (USRAP). Its central role is to handle on-the-ground refugee processing work so that cases are properly prepared for adjudication by U.S. Citizenship and Immigration Services (USCIS) within the Department of Homeland Security (DHS), and then to help approved applicants complete the remaining steps required for refugee admission to the United States under Section 207 of the Immigration and Nationality Act. In practical terms, the OPE functions as the casework, interview-preparation, data-management, and post-approval coordination hub for refugee applicants being processed through Moscow.
PRM planned to make one award under a Cooperative Agreement, meaning the Department of State anticipated substantial involvement and ongoing coordination with the recipient rather than a hands-off grant. The initial period of performance was slated to begin January 1, 2009 and run through September 30, 2009, contingent on available funding. PRM indicated it would provide full financial support for the selected organization based on the submitted proposal. The agreement could be renewed for up to two additional fiscal years through annual budget submissions, as long as the OPE was still needed, the recipient performed satisfactorily, and funding remained available. After a potential three-year span, PRM stated it would re-compete the requirement if the need continued, and the incumbent would be allowed to compete again.
A major operational expectation was that the selected organization would be ready to stand up and function in Moscow by January 1, 2009, including establishing an office presence, staffing, and equipment sufficient to assume responsibility for the designated refugee caseload. The OPE operator was also expected to provide services to all USRAP applicants at that location without regard to nationality or ethnicity. Another emphasized requirement was equitable treatment of all U.S. domestic resettlement agencies that participate in the Reception and Placement (R and P) program. That includes sharing appropriate biographic and background information needed by R and P agencies to secure sponsorship assurances, following PRM-established procedures.
The scope of work centers on end-to-end case preparation and coordination using the Worldwide Refugee Admissions Processing System (WRAPS), the standardized case-tracking and data platform used across refugee processing locations. PRM laid out several core objectives. First, the OPE must deliver refugee processing services in line with PRM procedures, using WRAPS as required, and ramp services up or down as needs arise. Second, the OPE must screen prospective applicants to confirm they qualify for an interview under the processing priorities that apply to their nationality. Third, the OPE must conduct pre-screening interviews and complete detailed casework to capture all relevant case information, including cross-referencing identities and relationships, identifying special medical needs, flagging indicators relevant to survivors of torture, and ensuring that required security name checks are completed. This objective also includes preparing complete case files and all necessary forms for USCIS adjudication.
Beyond interviewing and file preparation, the OPE must maintain strong data integrity and operational connectivity. PRM required timely entry of all necessary information into WRAPS, close and continuous coordination with the Refugee Processing Center (RPC), and full cooperation to keep WRAPS-related systems and equipment functional and current. After USCIS approval, the OPE must support refugees through post-adjudication steps needed for actual travel and admission. That includes coordinating with the RPC to obtain sponsorship assurances from R and P agencies, preparing travel packets, arranging medical screening, coordinating travel plans, and providing cultural orientation so refugees are better prepared for arrival and initial resettlement in the United States.
From an administrative standpoint, the opportunity was categorized as discretionary and used a Cooperative Agreement funding instrument. It was tied to CFDA 19.520 (Overseas Refugee Assistance Programs for Europe) and did not require cost sharing or matching. Eligible applicants included (1) U.S. nonprofit organizations with 501(c)(3) status (excluding institutions of higher education) and (2) international organizations, with a note that submissions from international organizations would be handled under PRM authorities and procedures related to voluntary contributions.
Key opportunity identifiers and dates included Funding Opportunity Number PRMA-09-CA-001-EUR-070308 and the title "RFP for OPE Moscow, Russia." The announcement was posted July 3, 2008, with an original closing date of August 4, 2008 that was later extended; the final proposal deadline was September 4, 2008. The anticipated start date for operations was January 1, 2009. For access issues or questions, the listed point of contact was Nancy Long, Overseas Program Officer at PRM (phone 202-663-1469), with PRM email contact information referenced in the notice.
FAQs: FY 2009 PRM Cooperative Agreement to Operate the Moscow Overseas Processing Entity (OPE)
What is this funding opportunity about?
This FY 2009 opportunity from the Bureau of Population, Refugees and Migration (PRM) at the U.S. Department of State was to select a single organization to operate the Moscow Overseas Processing Entity (OPE) in Russia in support of the U.S. Refugee Admissions Program (USRAP).
What is the Moscow Overseas Processing Entity (OPE)?
The Moscow OPE is an on-the-ground refugee processing partner that functions as a casework, interview-preparation, data-management, and post-approval coordination hub for refugee applicants being processed through Moscow.
How does the OPE fit into USRAP and USCIS adjudication?
The OPE prepares cases so they are ready for adjudication by U.S. Citizenship and Immigration Services (USCIS) within the Department of Homeland Security (DHS). After approval, the OPE helps refugees complete remaining steps required for admission to the United States under Section 207 of the Immigration and Nationality Act.
How many awards did PRM plan to make?
PRM planned to make one award to a single organization to operate the Moscow OPE.
What type of award instrument was planned?
The planned funding instrument was a Cooperative Agreement, which indicates substantial involvement and ongoing coordination by the Department of State with the recipient.
What was the initial period of performance?
The initial period of performance was slated to begin January 1, 2009 and run through September 30, 2009, contingent on available funding.
Could the agreement be renewed, and for how long?
Yes. PRM stated the agreement could be renewed for up to two additional fiscal years through annual budget submissions, as long as the OPE was still needed, the recipient performed satisfactorily, and funding remained available.
Would the requirement be recompeted in the future?
PRM indicated that after a potential three-year span, it would re-compete the requirement if the need continued, and the incumbent would be allowed to compete again.
Was cost sharing or matching required?
No. The opportunity did not require cost sharing or matching.
What was the CFDA number associated with this opportunity?
The opportunity was tied to CFDA 19.520, Overseas Refugee Assistance Programs for Europe.
What was the funding opportunity number and title?
The Funding Opportunity Number was PRMA-09-CA-001-EUR-070308. The title was "RFP for OPE Moscow, Russia."
When was the opportunity posted, and what was the proposal deadline?
The announcement was posted July 3, 2008. The original closing date was August 4, 2008, but it was extended; the final proposal deadline was September 4, 2008.
What was the anticipated start date for operations in Moscow?
The selected organization was expected to be ready to stand up and function in Moscow by January 1, 2009.
Who was eligible to apply?
Eligible applicants included: (1) U.S. nonprofit organizations with 501(c)(3) status (excluding institutions of higher education) and (2) international organizations. PRM noted that submissions from international organizations would be handled under PRM authorities and procedures related to voluntary contributions.
What were the readiness expectations for the selected organization?
The operator was expected to have an office presence in Moscow, as well as staffing and equipment sufficient to assume responsibility for the designated refugee caseload by January 1, 2009.
Did the OPE have to serve applicants of all nationalities and ethnicities?
Yes. The OPE operator was expected to provide services to all USRAP applicants at that location without regard to nationality or ethnicity.
What is WRAPS, and how is it used in this work?
WRAPS is the Worldwide Refugee Admissions Processing System, the standardized case-tracking and data platform used across refugee processing locations. The scope of work required end-to-end case preparation and coordination using WRAPS, and PRM required timely entry of all necessary information into WRAPS.
What were the core processing objectives PRM described for the OPE?
PRM described objectives that included delivering services according to PRM procedures using WRAPS, scaling operations up or down as needs change, screening prospective applicants for interview eligibility under applicable processing priorities, and conducting pre-screening interviews and detailed casework to capture and validate key case information.
What types of information and checks were part of the required casework?
The OPE casework was expected to include cross-referencing identities and relationships, identifying special medical needs, flagging indicators relevant to survivors of torture, and ensuring required security name checks were completed, along with preparing complete case files and forms for USCIS adjudication.
What coordination was required with the Refugee Processing Center (RPC)?
PRM required close and continuous coordination with the Refugee Processing Center (RPC) and full cooperation to keep WRAPS-related systems and equipment functional and current.
What post-approval services was the OPE expected to provide?
After USCIS approval, the OPE was expected to support refugees through steps needed for travel and admission, including coordinating with the RPC to obtain sponsorship assurances from Reception and Placement (R and P) agencies, preparing travel packets, arranging medical screening, coordinating travel plans, and providing cultural orientation.
What is meant by equitable treatment of U.S. domestic resettlement agencies?
PRM emphasized equitable treatment of all U.S. domestic resettlement agencies participating in the Reception and Placement (R and P) program. This included sharing appropriate biographic and background information needed by R and P agencies to secure sponsorship assurances, following PRM-established procedures.
Did PRM anticipate fully funding the selected organization?
Yes. PRM indicated it would provide full financial support for the selected organization based on the submitted proposal.
Who was the point of contact for access issues or questions?
The listed point of contact was Nancy Long, Overseas Program Officer at PRM, phone 202-663-1469. The notice also referenced PRM email contact information.
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