Opportunity Information: Apply for SMART 2013 8372
Apply for SMART 2013 8372
- The Department of Justice in the law, justice and legal services sector is offering a public funding opportunity titled "SMART FY 13 Maintenance and Operation of the National Sex Offender Public Website" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 16.750 Support for Adam Walsh Act Implementation Grant Program.
- This funding opportunity was created on Feb 26, 2013 and posted on Feb 26, 2013.
- Applicants must submit their applications by Apr 11, 2013. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $1,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $1,000,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: For profit organizations other than small businesses Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The SMART FY 13 Maintenance and Operation of the National Sex Offender Public Website (NSOPW) grant opportunity is a Department of Justice cooperative agreement designed to keep the federal governments national sex offender search site running securely, reliably, and in compliance with law. NSOPW exists to give the public and law enforcement a single, centralized place to search across public sex offender registry websites maintained by states, territories, and participating tribes. It was originally created in 2005 to solve the problem of having many separate jurisdictional registries with no unified access point, and it was later codified under the Adam Walsh Child Protection and Safety Act of 2006, which formally renamed the site and directed the Attorney General to maintain it. The program also supports information sharing among registration jurisdictions through a related tool called the SORNA Exchange Portal, which is meant to help jurisdictions communicate securely about sex offender registration matters, including when individuals relocate across boundaries.
From a technical standpoint, the opportunity is centered on operating an interoperability layer rather than rebuilding every registry from scratch. NSOPW links to existing state, territory, and tribal public registries using web services and the DOJ Global Justice XML standard so that systems built on different hardware and software can still exchange and display information through the national search interface. The announcement underscores the scale and public demand for this service, noting that since 2005 the site has received over 42 billion visits, averaging roughly 15,465 visits per day. The SMART Office (Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking) is seeking one awardee to manage NSOPW for a 24-month project period, with the possibility of continuation funding for up to an additional 24 months. Because this is a cooperative agreement, the awardee is expected to work closely with SMART, which will provide ongoing guidance on website content, appearance, functionality, and the development of related technical assistance materials such as brochures, publications, fact sheets, training materials, and logistical support.
The core expectations for the grantee are heavily operations-focused: hosting, maintenance, security compliance, performance monitoring, rapid response changes, user support, and continuous improvement. The awardee must support full hosting and operation of NSOPW, including a backup site at a separate location, while meeting all DOJ security requirements. The awardee must also maintain and operate the SORNA Exchange Portal, described as a secure communication system for registry managers across SORNA jurisdictions, with capabilities such as email, discussion areas, chat, and file transfer. In addition, the grantee must ensure NSOPW stays fully compliant with SORNA and any later legislation that affects operations, and must help jurisdictions implement the web services needed to share data through NSOPW. Service levels are spelled out in practical terms: the grantee must be able to make requested changes to NSOPW within four hours at no additional cost as part of maintenance, provide monthly usage statistics to SMART (and be able to produce specific information within two hours notice), continuously monitor all connections to NSOPW and contact affected sites to fix malfunctions within 24 hours, and respond to questions sent to the NSOPW webmaster within 24 hours. The announcement notes NSOPW typically receives three to five inquiries per day, with responses sometimes requiring technical replication of issues and sometimes requiring coordination with the relevant jurisdiction for policy or procedural clarification.
A major component of the work also involves supporting tribes and territories through the Tribe and Territory Sex Offender Registry System (TTSORS). TTSORS is a DOJ-provided system offered at no charge to help tribes and territories meet SORNA registry requirements, and it functions both as an administrative registry management system and as a public-facing registry website solution for those jurisdictions. Access to manage and update TTSORS is restricted to the official tribal and territorial agencies responsible for registration activities. The solicitation emphasizes that TTSORS users should be able to carry out SORNA-required data collection, conduct searches (including by email address and telephone number), and support community notification functions. Beyond keeping TTSORS running, the awardee is expected to develop and implement enhancements across NSOPW, the Exchange Portal, and TTSORS to keep pace with evolving technology, and to deliver training and technical assistance to states, territories, and tribes on participating in these systems. The grantee is also expected to participate in SMART national trainings and conferences, providing both individual and group session support.
The announcement places special emphasis on cultural competency and respectful engagement with Indian Country. Applicants are expected to demonstrate an understanding of the diversity among tribal communities and the importance of self-determination and sovereignty when working with tribal jurisdictions. This includes being able to provide support and guidance to tribes specifically for information sharing, and understanding the operational importance of information sharing among SORNA jurisdictions about relocating sex offenders. The solicitation also calls for experience facilitating an advisory working group focused on criminal justice data information sharing, signaling that stakeholder coordination and governance support are part of the role, not just IT operations.
There are strict data-handling and noncommercialization limits that shape what the awardee can and cannot do. The successful applicant may not retain any data beyond the end of the project period except as directed to support transition to a new provider, may not provide any data collected through NSOPW, TTSORS, or the Exchange Portal to any other agency besides the submitting agency unless the communication is initiated by the submitting agency through the Exchange Portal, may not charge any agency for use of NSOPW, TTSORS, or the Exchange Portal, and may not sell or otherwise use collected data for commercial or unauthorized purposes. In addition to these limits, the grantee must provide auditing and monitoring tools to SORNA jurisdictions and to SMART, and must participate in auditing and monitoring activities as requested, reflecting an expectation of accountability, traceability, and security oversight.
Administratively, this is a discretionary DOJ opportunity under the Law, Justice and Legal Services category, using a cooperative agreement instrument. The funding opportunity number is SMART 2013 8372, with an estimated total funding amount of $1,000,000, an award ceiling of $1,000,000, and an award floor of $10,000, with one expected award and no cost sharing requirement. Eligible applicants include for-profit organizations other than small businesses and nonprofit organizations (including those with and without 501(c)(3) status, other than institutions of higher education). The opportunity was posted February 26, 2013 and closed April 11, 2013, with the program managed by the Department of Justice SMART Office. The solicitation also notes that SMART may modify the scope during the project period to respond to emerging needs affecting NSOPW, the Exchange Portal, and TTSORS, which signals that the awardee should be prepared for shifting operational priorities while maintaining uninterrupted service and compliance.
FAQs: SMART FY 13 Maintenance and Operation of the National Sex Offender Public Website (NSOPW)
What is this grant opportunity about?
This opportunity is a Department of Justice (DOJ) cooperative agreement focused on keeping the National Sex Offender Public Website (NSOPW) operating securely, reliably, and in compliance with applicable law. The work is operations-centered and includes hosting, maintenance, security compliance, monitoring, user support, and continuous improvement for NSOPW and related systems.
What is NSOPW and why does it exist?
NSOPW is the federal government's national sex offender search site. It provides the public and law enforcement a single, centralized place to search across public sex offender registry websites maintained by states, territories, and participating tribes. It was originally created in 2005 to address the lack of a unified access point across many separate jurisdictional registries, and it was later codified under the Adam Walsh Child Protection and Safety Act of 2006, which formally renamed the site and directed the Attorney General to maintain it.
Is NSOPW a standalone national registry that replaces state, territorial, or tribal registries?
No. The solicitation describes NSOPW as operating an interoperability layer. It links to existing public registries run by states, territories, and participating tribes rather than rebuilding each jurisdiction's registry from scratch.
How does NSOPW connect to jurisdictional registries?
NSOPW links to jurisdictional public registry websites using web services and the DOJ Global Justice XML standard so that systems built on different hardware and software can exchange and display information through the national search interface.
What is the SORNA Exchange Portal?
The SORNA Exchange Portal is a related tool supported under this opportunity. It is intended to help SORNA registration jurisdictions communicate securely about sex offender registration matters, including when individuals relocate across jurisdictional boundaries.
What features does the SORNA Exchange Portal need to support?
As described in the announcement, the Exchange Portal is a secure communication system for registry managers across SORNA jurisdictions and includes capabilities such as email, discussion areas, chat, and file transfer.
What is TTSORS and how does it relate to this award?
The Tribe and Territory Sex Offender Registry System (TTSORS) is a DOJ-provided system offered at no charge to help tribes and territories meet SORNA registry requirements. This award requires the grantee to support TTSORS operations and implement enhancements as technology evolves, alongside NSOPW and the SORNA Exchange Portal.
Who can access and manage TTSORS?
Access to manage and update TTSORS is restricted to the official tribal and territorial agencies responsible for registration activities.
What functions should TTSORS users be able to perform?
The solicitation emphasizes that TTSORS users should be able to carry out SORNA-required data collection, conduct searches (including by email address and telephone number), and support community notification functions.
What are the main responsibilities of the awardee?
The core expectations are operations-focused and include: hosting and operating NSOPW (including a backup site at a separate location), maintenance, security compliance, performance monitoring, rapid response changes, user support, continuous improvement, operating the SORNA Exchange Portal, supporting TTSORS, helping jurisdictions implement required web services, providing training and technical assistance, and supporting related technical assistance materials.
Does the award include a requirement for a backup or disaster recovery site?
Yes. The awardee must support full hosting and operation of NSOPW, including a backup site at a separate location, while meeting DOJ security requirements.
What security requirements apply?
The awardee must meet all DOJ security requirements for hosting and operating NSOPW. The solicitation also emphasizes auditing, monitoring, accountability, traceability, and security oversight.
What service levels or response times are required for operating NSOPW?
The solicitation outlines several practical service levels, including: making requested changes to NSOPW within four hours at no additional cost (as part of maintenance), contacting affected sites to fix malfunctions within 24 hours when connections fail, and responding to questions sent to the NSOPW webmaster within 24 hours.
How quickly must the awardee implement requested changes to NSOPW?
Requested changes must be made within four hours at no additional cost as part of maintenance.
What are the reporting requirements for NSOPW usage statistics?
The awardee must provide monthly usage statistics to the SMART Office and must be able to produce specific information within two hours notice when requested.
What monitoring is required for NSOPW connections to other registries?
The awardee must continuously monitor all connections to NSOPW and contact affected sites to address malfunctions within 24 hours.
What is the expected volume of user inquiries to the NSOPW webmaster?
The solicitation notes NSOPW typically receives three to five inquiries per day.
What kinds of issues are typical in NSOPW user support?
According to the announcement, responding to inquiries may require technical replication of the issue and, in some cases, coordination with the relevant jurisdiction for policy or procedural clarification.
How much public demand does NSOPW see?
The announcement highlights substantial use, stating that since 2005 the site has received over 42 billion visits, averaging roughly 15,465 visits per day.
What is the period of performance for the project?
The SMART Office is seeking one awardee to manage NSOPW for a 24-month project period, with the possibility of continuation funding for up to an additional 24 months.
How many awards are expected under this opportunity?
One award is expected.
What is the funding opportunity number?
The funding opportunity number is SMART 2013 8372.
How much funding is available?
The estimated total funding amount is $1,000,000. The award ceiling is $1,000,000, and the award floor is $10,000.
Is cost sharing or matching required?
No cost sharing requirement is stated in the solicitation.
What type of award is this?
This is a DOJ cooperative agreement. As described, it requires close collaboration with the SMART Office, including ongoing guidance on website content, appearance, functionality, and development of related technical assistance materials.
What does it mean that this is a cooperative agreement?
Based on the solicitation language, the awardee is expected to work closely with the SMART Office, which will provide ongoing guidance related to NSOPW content, appearance, functionality, and related technical assistance materials and logistical support.
Who is the program office managing this opportunity?
The program is managed by the Department of Justice SMART Office (Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking).
Who is eligible to apply?
Eligible applicants include for-profit organizations other than small businesses and nonprofit organizations (including those with and without 501(c)(3) status), other than institutions of higher education.
When was the opportunity posted and when did it close?
The opportunity was posted on February 26, 2013 and closed on April 11, 2013.
Does the awardee have responsibilities beyond core IT operations?
Yes. In addition to operations, the awardee is expected to help develop related technical assistance materials (such as brochures, publications, fact sheets, training materials), deliver training and technical assistance to states, territories, and tribes, and participate in SMART national trainings and conferences with individual and group session support.
What is expected regarding enhancements and continuous improvement?
The awardee is expected to develop and implement enhancements across NSOPW, the SORNA Exchange Portal, and TTSORS to keep pace with evolving technology while maintaining ongoing operations.
What is expected regarding helping jurisdictions participate in NSOPW?
The solicitation states the grantee must help jurisdictions implement the web services needed to share data through NSOPW.
Are there special expectations for working with tribes and territories?
Yes. The solicitation places special emphasis on cultural competency and respectful engagement with Indian Country, including understanding tribal diversity and the importance of self-determination and sovereignty when working with tribal jurisdictions, and being able to provide support and guidance to tribes specifically for information sharing.
Does the opportunity mention stakeholder coordination or governance?
Yes. The solicitation calls for experience facilitating an advisory working group focused on criminal justice data information sharing, indicating that stakeholder coordination and governance support are part of the role.
Can the awardee charge agencies to use NSOPW, TTSORS, or the Exchange Portal?
No. The successful applicant may not charge any agency for use of NSOPW, TTSORS, or the Exchange Portal.
Can the awardee sell, commercialize, or otherwise use collected data for non-authorized purposes?
No. The solicitation prohibits selling or otherwise using collected data for commercial or unauthorized purposes.
Can the awardee share data with other agencies?
Data sharing is restricted. The successful applicant may not provide any data collected through NSOPW, TTSORS, or the Exchange Portal to any other agency besides the submitting agency unless the communication is initiated by the submitting agency through the Exchange Portal.
Can the awardee keep data after the project ends?
No, not generally. The successful applicant may not retain any data beyond the end of the project period except as directed to support transition to a new provider.
Are auditing and monitoring capabilities required?
Yes. The grantee must provide auditing and monitoring tools to SORNA jurisdictions and to the SMART Office, and must participate in auditing and monitoring activities as requested.
Can the scope of work change during the project?
Yes. The solicitation notes that SMART may modify the scope during the project period to respond to emerging needs affecting NSOPW, the Exchange Portal, and TTSORS. This implies the awardee should be prepared for shifting operational priorities while maintaining uninterrupted service and compliance.
What category is this funding listed under?
The opportunity is listed under the Law, Justice and Legal Services category and is described as a discretionary DOJ opportunity.
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