Opportunity Information: Apply for PARTNERSHIP 201309
Apply for PARTNERSHIP 201309
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "State and National Archival Partnership (SNAP)" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Nov 30, 2012 and posted on Nov 30, 2012.
- Applicants must submit their applications by Sep 5, 2013. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $750,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $30,000.00 in funding.
- The number of recipients for this funding is limited to 56 candidate(s).
- Eligible applicants include: Native American tribal governments (Federally recognized) Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education County governments City or township governments State governments Private institutions of higher education.
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Opportunity Summary:
The State and National Archival Partnership (SNAP) grant opportunity is a program of the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, designed to strengthen archival and historical records work in every state and to connect those efforts into a national archival network. The core intent is practical and capacity-building: helping states improve how historical records are preserved, managed, and made accessible, while also encouraging coordinated approaches to shared archival challenges.
SNAP funds are awarded specifically to State Historical Records Advisory Boards (SHRABs), or to the state agency responsible for the SHRAB (most often the state archives). In some cases, another state agency or a nonprofit partner such as a university or foundation can apply on behalf of the designated state agency. Eligibility is framed broadly across government and nonprofit sectors in the listing, but the key gatekeeping requirement is that the application must be tied to the state SHRAB structure. The program applies not only to U.S. states, but also to the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories. As an administrative requirement, applicant organizations must be registered in the System for Award Management (SAM) before applying, keep that registration active through the decision and award period, and include a valid DUNS number in the application materials; applications that do not meet eligibility and registration requirements are considered ineligible and will not be reviewed.
The activities SNAP supports reflect how SHRABs function as statewide conveners and planners for historical records. Funded projects can provide statewide archival services such as professional education and training, public information and outreach about archives and records programs, and other efforts that implement statewide archival and records plans. SNAP also supports state-level grant or regrant programs that pass funds through to eligible archives, manuscript repositories, and related organizations within a state. Collaboration is a major theme: SHRABs can use SNAP support to work with other organizations inside the state or in multi-state consortia to address common problems or pursue shared opportunities. Another central purpose is assessment and planning, including evaluating the overall health of archival and records programs, the condition of records, and the challenges facing records custodians and users, then using the findings to implement strategies that address pressing needs. SNAP funds can also support meetings and public forums on statewide or national archival issues, as well as participation in national archival organizations to strengthen coordination and information-sharing.
Funding is structured in two main tiers: basic grants and competitive supplemental grants. Basic grants are available up to $15,000 for a 12-month project or up to $30,000 for a 24-month project. These basic funds are intended for foundational SHRAB and statewide program functions such as board meetings, workshops and training events, outreach and advocacy, small regrant programs, and similar activities that keep statewide archival coordination moving forward. In addition, applicants may seek supplemental grants of up to $35,000 for 12 months or up to $70,000 for 24 months. Supplemental requests are awarded competitively if funds are available and are geared toward larger or more targeted efforts such as more robust regrant programs, traveling archivist or student archivist services, and collaborative projects. For states that need to restart or re-energize their SHRAB operations, SNAP also includes a smaller pathway: projects specifically focused on reactivating a SHRAB and developing or revising its strategic plan are expected to request no more than $5,000.
At the program level, NHPRC anticipated making up to 56 awards, with an estimated total program allocation of up to $750,000 for this opportunity cycle (Funding Opportunity Number PARTNERSHIP 201309; CFDA 89.003). The award floor is listed as $0 and the basic award ceiling is listed as $30,000, reflecting the basic grant maximum for a 24-month project, while supplemental funding can extend higher when competitively awarded. The opportunity is categorized as a discretionary grant in the humanities/cultural affairs space.
Cost sharing is required. NHPRC will provide no more than 50 percent of total project costs, so applicants must commit matching resources to cover the remainder. The match can be flexible and may include direct and indirect costs, in-kind contributions, non-federal third-party support, and income earned directly by the project, as long as it contributes to the total project budget. This structure is meant to ensure states have meaningful buy-in and that federal dollars leverage additional support for archives and historical records work.
Key dates in the source listing show the opportunity posted November 30, 2012, with an application closing date of September 5, 2013 (and an archive date of October 5, 2013). The program contact listed for access issues is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
State and National Archival Partnership (SNAP) Grant - FAQs
What is the SNAP grant opportunity?
The State and National Archival Partnership (SNAP) is a grant program of the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. Its purpose is to strengthen archival and historical records work in every state and connect those efforts into a national archival network.
What is the main goal of SNAP funding?
SNAP is intended to be practical and capacity-building. It helps states improve how historical records are preserved, managed, and made accessible, while encouraging coordinated approaches to shared archival challenges across states.
Who is eligible to apply for SNAP funding?
SNAP funds are awarded to State Historical Records Advisory Boards (SHRABs), or to the state agency responsible for the SHRAB (most often the state archives). In some cases, another state agency or a nonprofit partner (such as a university or foundation) may apply on behalf of the designated state agency.
Is eligibility limited even if the listing mentions government and nonprofits broadly?
Yes. While eligibility is framed broadly across government and nonprofit sectors in the listing, the key requirement is that the application must be tied to the state SHRAB structure (the SHRAB itself or the designated state agency responsible for it, with limited allowance for an eligible partner applying on that agency's behalf).
What locations are covered by SNAP (states only or more)?
The program applies to U.S. states, the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories.
What registration requirements must be met before applying?
Applicant organizations must be registered in the System for Award Management (SAM) before applying and must keep that registration active through the decision and award period.
Is a DUNS number required?
Yes. The application materials must include a valid DUNS number.
What happens if eligibility or registration requirements are not met?
Applications that do not meet eligibility and registration requirements are considered ineligible and will not be reviewed.
What kinds of activities can SNAP fund?
Supported activities reflect SHRAB roles as statewide conveners and planners for historical records. Funded projects can include statewide archival services such as professional education and training, public information and outreach about archives and records programs, and other efforts that implement statewide archival and records plans.
Can SNAP funds support a state-level regrant (pass-through) program?
Yes. SNAP supports state-level grant or regrant programs that pass funds through to eligible archives, manuscript repositories, and related organizations within a state.
Does SNAP encourage collaboration?
Yes. Collaboration is a major theme. SHRABs can use SNAP support to work with other organizations inside the state or in multi-state consortia to address common problems or pursue shared opportunities.
Can SNAP be used for assessment and planning work?
Yes. SNAP supports assessment and planning, including evaluating the overall health of archival and records programs, the condition of records, and challenges facing records custodians and users, then using findings to implement strategies that address pressing needs.
Can SNAP funds pay for meetings or public forums?
Yes. SNAP funds can support meetings and public forums on statewide or national archival issues.
Can SNAP funds support participation in national archival organizations?
Yes. Participation in national archival organizations is identified as an allowable purpose to strengthen coordination and information-sharing.
How is SNAP funding structured?
Funding is structured in two main tiers: basic grants and competitive supplemental grants.
What is the maximum amount for a basic SNAP grant?
Basic grants are available up to $15,000 for a 12-month project or up to $30,000 for a 24-month project.
What are basic SNAP grant funds typically used for?
Basic funds are intended for foundational SHRAB and statewide program functions such as board meetings, workshops and training events, outreach and advocacy, small regrant programs, and similar activities that support statewide archival coordination.
What is a SNAP supplemental grant and how much can it be?
Supplemental grants may be requested in addition to the basic tier and are awarded competitively if funds are available. Applicants may seek up to $35,000 for 12 months or up to $70,000 for 24 months.
What types of projects are supplemental funds geared toward?
Supplemental requests are geared toward larger or more targeted efforts such as more robust regrant programs, traveling archivist or student archivist services, and collaborative projects.
Is there a smaller funding option for restarting an inactive SHRAB?
Yes. For states that need to restart or re-energize SHRAB operations, projects focused on reactivating a SHRAB and developing or revising its strategic plan are expected to request no more than $5,000.
How many awards were anticipated for this opportunity cycle?
NHPRC anticipated making up to 56 awards for this cycle.
What was the estimated total program allocation for this cycle?
The estimated total program allocation was up to $750,000 for this opportunity cycle.
What is the Funding Opportunity Number and CFDA number?
The Funding Opportunity Number is PARTNERSHIP 201309 and the CFDA number is 89.003.
What is the award floor and ceiling listed for this opportunity?
The award floor is listed as $0 and the basic award ceiling is listed as $30,000 (reflecting the maximum basic grant for a 24-month project). Supplemental funding can extend higher when competitively awarded.
What category of grant is SNAP?
The opportunity is categorized as a discretionary grant in the humanities/cultural affairs space.
Is cost sharing (matching) required?
Yes. Cost sharing is required.
What is the required match percentage?
NHPRC will provide no more than 50 percent of total project costs, so applicants must commit matching resources to cover the remaining portion of the budget.
What types of matching resources are allowed?
The match may include direct and indirect costs, in-kind contributions, non-federal third-party support, and income earned directly by the project, as long as it contributes to the total project budget.
What are the key dates listed for this opportunity?
The opportunity was posted on November 30, 2012. The application closing date was September 5, 2013, and the archive date was October 5, 2013.
Who is the listed contact for access issues?
The contact listed for access issues is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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