Opportunity Information: Apply for STATE 201408
Apply for STATE 201408
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "State Board Public Programming Grants" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Apr 16, 2014 and posted on Apr 17, 2014.
- Applicants must submit their applications by Aug 27, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $700,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $40,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Public and State controlled institutions of higher education State governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
- Eligibility Information Eligible applicantsThese grants are awarded only to SHRABs in each state, or to the state agency responsible for the SHRAB, ordinarily the state archives. Another state agency, or a non profit organization, such as a foundation or university, acting on behalf of the designated state agency may apply. States also include the District of Columbia, the Commonwealth of Puerto Rico, and United States territories.
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Opportunity Summary:
The State Board Public Programming Grants opportunity is a discretionary federal grant program offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. Its central goal is to strengthen the nations archival network by funding work led by State Historical Records Advisory Boards (SHRABs). The program is designed to help state boards expand public access to historical records, deepen citizen engagement with archives, and create practical learning and professional development opportunities for students, community members, and working archivists.
Funded activities are focused on public-facing and capacity-building work that makes historical records more visible and usable. NHPRC is looking to support educational and outreach programming such as workshops, public programs, and other activities that bring people into contact with archival materials and teach them how to find, understand, and use records. The program also supports state-based regrant and scholarship efforts, meaning a SHRAB can run a small grants program or scholarship program that helps local repositories, organizations, or individuals improve access to records and build archival skills. Collaboration is another major emphasis: applicants may partner with other organizations to tackle shared statewide challenges or opportunities, including multi-institution or multi-state efforts through consortia of state archives. In addition, the grant can support meetings, convenings, and public forums that address statewide or national archival issues, helping bring practitioners and stakeholders together to plan, coordinate, and solve problems.
Awards are available in two main sizes tied to project length. Applicants may request up to $40,000 for a 12-month project or up to $80,000 for a 24-month project. Some portion of the grant funds may be used for reasonable administrative costs needed to operate and manage the proposed board activities, which is important for SHRABs that are coordinating programs, regrants, convenings, or statewide initiatives. NHPRC expects to make around 30 awards under this program, with up to $700,000 total allocated. Grant-supported work is expected to begin no earlier than March 1, 2015, and all publications or products created with grant support must include an acknowledgment of NHPRC assistance.
Cost sharing (matching) is required. In practice, this means the applicant must contribute part of the total project cost, and NHPRC will cover up to 75 percent of the overall budget. The match can take multiple legitimate forms, including direct costs and indirect costs paid by the applicant, in-kind contributions (such as donated staff time, meeting space, or services), non-federal third-party contributions, and program income earned directly by the project. The key point is that the project budget must clearly show both the federal share and the non-federal share, with documentation and justification consistent with federal grant rules.
Eligibility is limited and specific. These grants are awarded only to the SHRAB in each state or to the state agency responsible for the SHRAB, typically the state archives. However, another state agency or a nonprofit organization (such as a foundation or a university) may apply on behalf of the designated state agency when appropriate. For the purposes of this program, "states" include the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories. The listing of eligible applicant types includes state governments, public and state-controlled institutions of higher education, and 501(c)(3) nonprofits, but the governing requirement is that the applicant is the SHRAB or is applying on behalf of the SHRABs designated state entity.
The application process includes several required federal forms and narrative components, and incomplete submissions are not reviewed. A complete application must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), a project narrative, a summary, supplementary materials, and a budget. Applicants also must be registered in the System for Award Management (SAM) before applying, keep that registration active throughout the review and award period, and include a valid DUNS number in the application (as required at the time of the announcement). Applications that do not meet basic eligibility rules are considered ineligible and will not be reviewed.
Key administrative details from the posting include the funding opportunity number STATE 201408, CFDA 89.003 (National Historical Publications and Records Grants), a posted date of April 17, 2014, and a closing date of August 27, 2014. The program contact listed for access issues is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
State Board Public Programming Grants (NHPRC) - FAQs
1) What is the State Board Public Programming Grants program?
State Board Public Programming Grants is a discretionary federal grant program offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. The program aims to strengthen the nation's archival network by funding work led by State Historical Records Advisory Boards (SHRABs).
2) What is the main purpose of these grants?
The central goal is to strengthen archival capacity and public value at the state level by supporting projects that expand public access to historical records, deepen citizen engagement with archives, and create practical learning and professional development opportunities for students, community members, and working archivists.
3) What types of activities does NHPRC want to fund?
Funded activities focus on public-facing and capacity-building work that makes historical records more visible, accessible, and usable. Examples mentioned in the opportunity include:
- Educational and outreach programming such as workshops and public programs
- Activities that bring people into contact with archival materials and teach them how to find, understand, and use records
- Meetings, convenings, and public forums addressing statewide or national archival issues
4) Can the grant support regrant programs or scholarships run by a state board?
Yes. The program supports state-based regrant and scholarship efforts. A SHRAB may operate a small grants program or a scholarship program designed to help local repositories, organizations, or individuals improve access to records and build archival skills.
5) Is collaboration encouraged?
Yes. Collaboration is a major emphasis. Applicants may partner with other organizations to address shared statewide challenges or opportunities, including multi-institution or multi-state efforts through consortia of state archives.
6) What award amounts are available?
Awards are available in two main sizes tied to project length:
- Up to $40,000 for a 12-month project
- Up to $80,000 for a 24-month project
7) How many awards does NHPRC expect to make, and what is the total funding available?
NHPRC expects to make around 30 awards under this program, with up to $700,000 total allocated.
8) When can grant-funded work begin?
Grant-supported work is expected to begin no earlier than March 1, 2015.
9) Are administrative costs allowed?
Yes. Some portion of grant funds may be used for reasonable administrative costs needed to operate and manage the proposed board activities, particularly for SHRABs coordinating programs, regrants, convenings, or statewide initiatives.
10) Is cost sharing (matching) required?
Yes. Cost sharing is required. NHPRC will cover up to 75 percent of the overall project budget, and the applicant must contribute the remaining non-federal share.
11) What kinds of match are allowed?
The opportunity notes multiple acceptable forms of match, including:
- Direct costs paid by the applicant
- Indirect costs paid by the applicant
- In-kind contributions (for example, donated staff time, meeting space, or services)
- Non-federal third-party contributions
- Program income earned directly by the project
The budget should clearly show both the federal share and the non-federal share, with documentation and justification consistent with federal grant rules.
12) Who is eligible to apply?
Eligibility is limited. These grants are awarded only to the State Historical Records Advisory Board (SHRAB) in each state or to the state agency responsible for the SHRAB (typically the state archives). In some situations, another state agency or a nonprofit organization (such as a foundation or a university) may apply on behalf of the designated state agency when appropriate.
13) What does "state" mean for eligibility purposes?
For this program, "states" include the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories.
14) The listing mentions several applicant types. Does that mean any nonprofit or university can apply?
The listing includes state governments, public and state-controlled institutions of higher education, and 501(c)(3) nonprofits. However, the governing requirement described is that the applicant must be the SHRAB or must be applying on behalf of the SHRAB's designated state entity (typically the state archives).
15) What makes an application incomplete?
Incomplete submissions are not reviewed. A complete application must include all required federal forms and narrative components listed in the opportunity.
16) What documents and forms are required in the application package?
The opportunity states that a complete application must include:
- Standard Form (SF) 424 - Application for Federal Assistance
- SF 424B - Assurances for Non-Construction Programs
- Project narrative
- Summary
- Supplementary materials
- Budget
17) Are there registration requirements before applying?
Yes. Applicants must be registered in the System for Award Management (SAM) before applying and must keep the registration active throughout the review and award period.
18) Is a DUNS number required?
Yes. The opportunity states that applicants must include a valid DUNS number in the application (as required at the time of the announcement).
19) What happens if an application does not meet eligibility rules?
Applications that do not meet the basic eligibility rules are considered ineligible and will not be reviewed.
20) Are there acknowledgment requirements for publications or products?
Yes. All publications or products created with grant support must include an acknowledgment of NHPRC assistance.
21) What is the funding opportunity number and CFDA number?
The funding opportunity number is STATE 201408. The CFDA number is 89.003 (National Historical Publications and Records Grants).
22) What are the key dates listed in the posting?
The posting date is April 17, 2014, and the closing date is August 27, 2014.
23) Who should be contacted for access issues?
The program contact listed for access issues is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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| Literacy and Engagement with Historical Records Apply for LITERACY 201412 Funding Number: LITERACY 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201408 Funding Number: EDITIONS 201408 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201412 Funding Number: EDITIONS 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Humanities Collections and Reference Resources Apply for 20140717 PW Funding Number: 20140717 PW Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Summer Stipends Apply for 20140930 FT Funding Number: 20140930 FT Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $6,000 |
| Automation and Management of Cultural Resources Information Apply for R14SS00007 Funding Number: R14SS00007 Agency: Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $20,000 |
| Grand Canyon Adaptive Management Program Tribal Participation Apply for R14SS00006 Funding Number: R14SS00006 Agency: Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $175,000 |
| Archives Leadership Institute Apply for LEADERSHIP 201412 Funding Number: LEADERSHIP 201412 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $225,000 |
| Hualapai Tribe Zebra Tailed Lizard Translocation Apply for R14SS00010 Funding Number: R14SS00010 Agency: Bureau of Reclamation Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $3,844 |
| Bridging Cultures at Community Colleges Apply for 20140821 ME Funding Number: 20140821 ME Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $120,000 |
| Media Projects Apply for 20140813 TD Funding Number: 20140813 TD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Fellowship Programs at Independent Research Institutions Apply for 20140814 RA Funding Number: 20140814 RA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $400,000 |
| Museums, Libraries, and Cultural Organizations Apply for 20140813 GE Funding Number: 20140813 GE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| Enduring Questions Apply for 20140911 AQ Funding Number: 20140911 AQ Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $38,000 |
| Digital Humanities Start up Grants Apply for 20140911 HD Funding Number: 20140911 HD Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| American Red Cross Apply for HQ0034 14 1 0006 Funding Number: HQ0034 14 1 0006 Agency: Department of Defense Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $24,000,000 |
| HISTORIC RESOURCE STUDY FOR PATERSON GREAT FALLS Apply for P14AS00278 Funding Number: P14AS00278 Agency: National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $89,987 |
| Historic Preservation On Demand Course for Communities Apply for P14AS00294 Funding Number: P14AS00294 Agency: National Park Service Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $74,967 |
| Sustaining Cultural Heritage Collections Apply for 20141203 PF Funding Number: 20141203 PF Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
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