Opportunity Information: Apply for HHS 2012 ACF OCSE FQ 0551
Apply for HHS 2012 ACF OCSE FQ 0551
- The Administration for Children and Families in the income security and social services sector is offering a public funding opportunity titled "State Systems Interoperability and Integration Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.075 Systems InteroperabilityHealth and Human Services.
- This funding opportunity was created on Jun 18, 2012 and posted on Jun 18, 2012.
- Applicants must submit their applications by Aug 17, 2012 Electronically submitted applications must be submitted no later than 1159 p.m., ET, on the listed application due date.. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $4,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $1,125,000.00 in funding.
- The number of recipients for this funding is limited to 4 candidate(s).
- Eligible applicants include: State governments.
- State (including the District of Columbia, Guam, Puerto Rico, and the Virgin Islands) human services agencies are eligible to receive awards under this funding opportunity announcement. Individuals, foreign entities, and sole proprietorship organizations are not eligible to compete for, or receive, awards made under this announcement.
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Opportunity Summary:
State Systems Interoperability and Integration Projects is a discretionary federal grant opportunity from the U.S. Department of Health and Human Services, Administration for Children and Families (ACF), administered through the Office of Child Support Enforcement (OCSE). The program was created in response to major system changes driven by the Affordable Care Act, especially the push for states to modernize eligibility and enrollment platforms for Medicaid and Health Insurance Exchanges. At the same time, many states are trying to better connect data and processes across human services programs so families experience more coordinated service delivery rather than fragmented, program-by-program interactions. This grant is essentially meant to help states plan and design practical approaches to interoperability and integration across health and human services systems, with an emphasis on producing work products that other states can reuse.
The core purpose of the funding is a 12-month planning effort in which a state human services agency evaluates and documents options for connecting or integrating systems such as eligibility and enrollment tools, case management platforms, and related data and service components. Applicants are expected to explore concrete system design and implementation approaches, compare the costs and benefits of different choices, and develop actionable options that their own state (and potentially other states) could adopt. While the grant is framed as planning, it is closely tied to near-term implementation realities because the planning is intended to position states to move quickly into systems work that improves how programs interact.
Projects must be oriented toward at least one of three results: improving service delivery for clients, reducing errors and strengthening program integrity, or improving administrative efficiency. In practical terms, this means applicants should focus on changes that make it easier for individuals and families to apply for and maintain benefits across programs, reduce duplicative data entry and inconsistent records, improve verification and eligibility accuracy, and streamline staff workflows and backend operations. The opportunity reflects an underlying policy goal of aligning program-specific information so agencies can coordinate services more effectively, especially for families who touch multiple systems at once.
A major incentive highlighted in the announcement is the temporary cost allocation flexibility tied to an exception to Office of Management and Budget Circular A-87. Under this exception, states can integrate certain human services eligibility processes into Medicaid and Exchange eligibility systems without having to allocate common development costs across every program that benefits, as long as those costs would have been incurred even without the human services integration. This matters because it allows states to maximize the enhanced federal financial participation commonly referred to as 90/10 funding, meaning 90 percent federal reimbursement for qualifying development costs (with the state covering 10 percent), available through December 31, 2015. The grant period is designed to give states time to coordinate internally and with partners so they can begin or continue implementation in a way that takes advantage of that time-limited financing window.
The announcement also describes the kinds of shared components that could fall within the scope of interoperable, modular services considered core to health program eligibility systems under the exception. Examples include client portals and user interfaces, a master client index, document imaging and digitization of case records, an enterprise service bus, data warehousing, and business intelligence or analytics tools including decision support. The list is explicitly not exhaustive, signaling that other enabling services may qualify as well, as long as they fit within allowable categories and align with the underlying eligibility system modernization goals.
A key deliverable requirement at the end of the 12-month planning period is the production of a public document that captures what the state was trying to improve, what questions were investigated, what answers were reached, what options were developed, and the costs and benefits of the selected option. States also must publish the planning artifacts produced during the grant, such as planning and implementation Advance Planning Documents (APDs) and procurement materials like RFQs or RFPs, if developed. The intent is for these documents to be shared broadly and freely among states to reduce duplicated effort nationwide and help other jurisdictions accelerate their own interoperability planning.
In terms of funding and eligibility, ACF anticipated making about four awards, with an estimated total funding amount of $4.5 million. Individual awards were expected to range from $750,000 to $1,125,000, and no cost sharing or matching was required under the grant itself. Eligible applicants were state government human services agencies, including those in the District of Columbia and U.S. territories such as Guam, Puerto Rico, and the U.S. Virgin Islands. Individuals, foreign entities, and sole proprietorships were not eligible. The funding opportunity number is HHS-2012-ACF-OCSE-FQ-0551 under CFDA 93.075, and it was originally posted June 18, 2012 with an application deadline of August 17, 2012.
Frequently Asked Questions (FAQs)
What is the State Systems Interoperability and Integration Projects grant?
State Systems Interoperability and Integration Projects is a discretionary federal grant opportunity from the U.S. Department of Health and Human Services (HHS), Administration for Children and Families (ACF), administered by the Office of Child Support Enforcement (OCSE). It supports state planning and design efforts focused on interoperability and integration across health and human services systems.
Why was this grant program created?
The program was created in response to major system changes associated with the Affordable Care Act, including pressure to modernize Medicaid and Health Insurance Exchange eligibility and enrollment platforms. At the same time, many states were seeking better ways to connect data and processes across human services programs so families experience more coordinated service delivery rather than fragmented, program-by-program interactions.
What is the main purpose of the funding?
The core purpose is a 12-month planning effort in which a state human services agency evaluates and documents practical options for connecting or integrating systems such as eligibility and enrollment tools, case management platforms, and related data and service components.
Is this an implementation grant or a planning grant?
It is framed as a planning grant, but it is closely tied to near-term implementation realities. The planning is intended to position states to move quickly into systems work that improves how programs interact.
How long is the project period?
The funding supports a 12-month planning period.
What kinds of systems or components can be addressed in the planning work?
The planning work can evaluate and document options for connecting or integrating eligibility and enrollment tools, case management platforms, and related data and service components that support coordinated service delivery across health and human services programs.
What outcomes must projects be oriented toward?
Projects must be oriented toward at least one of these three results: (1) improving service delivery for clients, (2) reducing errors and strengthening program integrity, or (3) improving administrative efficiency.
What does "improving service delivery for clients" mean in practice?
In practical terms, it means focusing on changes that make it easier for individuals and families to apply for and maintain benefits across programs, particularly when they interact with multiple systems at once.
What does "reducing errors and strengthening program integrity" mean in this opportunity?
It refers to efforts that reduce duplicative data entry and inconsistent records, improve verification processes, and improve eligibility accuracy.
What does "improving administrative efficiency" mean here?
It refers to streamlining staff workflows and backend operations, including improving how systems and processes interact across programs to reduce administrative burden.
What is meant by interoperability and integration across health and human services systems?
In this opportunity, interoperability and integration describe practical approaches for connecting data and processes across programs so agencies can coordinate services more effectively and families experience more coordinated service delivery.
What are applicants expected to do during the planning period?
Applicants are expected to explore concrete system design and implementation approaches, compare the costs and benefits of different choices, and develop actionable options that their own state (and potentially other states) could adopt.
What is the cost allocation flexibility mentioned in the announcement?
The announcement highlights a temporary cost allocation flexibility tied to an exception to Office of Management and Budget Circular A-87. Under the exception, states can integrate certain human services eligibility processes into Medicaid and Exchange eligibility systems without having to allocate common development costs across every benefiting program, as long as those costs would have been incurred even without the human services integration.
Why is the A-87 exception important for states?
It matters because it can allow states to maximize the enhanced federal financial participation often referred to as 90/10 funding, meaning 90 percent federal reimbursement for qualifying development costs (with the state covering 10 percent), available through December 31, 2015.
What does "90/10 funding" mean in this context?
In this context, 90/10 refers to enhanced federal financial participation for qualifying development costs: 90 percent is federally reimbursed and 10 percent is paid by the state, with availability described as through December 31, 2015.
How does the grant relate to the 90/10 funding timeline?
The grant period is designed to give states time to coordinate internally and with partners so they can begin or continue implementation in a way that takes advantage of the time-limited enhanced financing window through December 31, 2015.
What types of shared components are mentioned as examples of what could be in scope?
Examples described include client portals and user interfaces, a master client index, document imaging and digitization of case records, an enterprise service bus, data warehousing, and business intelligence or analytics tools including decision support.
Is the list of example components exhaustive?
No. The announcement explicitly indicates the list is not exhaustive, meaning other enabling services may qualify as well, as long as they fit within allowable categories and align with eligibility system modernization goals.
What is a required deliverable at the end of the 12-month planning period?
A key deliverable is a public document that captures what the state was trying to improve, what questions were investigated, what answers were reached, what options were developed, and the costs and benefits of the selected option.
Are states required to publish other materials produced during the grant?
Yes. States must publish planning artifacts produced during the grant, such as planning and implementation Advance Planning Documents (APDs) and procurement materials like RFQs or RFPs, if developed.
Why must the deliverables and artifacts be public?
The intent is for these documents to be shared broadly and freely among states to reduce duplicated effort nationwide and help other jurisdictions accelerate their own interoperability planning.
How much funding was expected to be available overall?
ACF anticipated an estimated total funding amount of $4.5 million.
How many awards were expected?
ACF anticipated making about four awards.
What was the expected range for individual awards?
Individual awards were expected to range from $750,000 to $1,125,000.
Was cost sharing or a match required?
No cost sharing or matching was required under the grant itself.
Who was eligible to apply?
Eligible applicants were state government human services agencies, including those in the District of Columbia and U.S. territories such as Guam, Puerto Rico, and the U.S. Virgin Islands.
Who was not eligible to apply?
Individuals, foreign entities, and sole proprietorships were not eligible.
Which federal agency administered this opportunity?
The opportunity was administered through the Office of Child Support Enforcement (OCSE) within HHS ACF.
What is the funding opportunity number and CFDA number?
The funding opportunity number is HHS-2012-ACF-OCSE-FQ-0551 under CFDA 93.075.
When was the opportunity originally posted and what was the application deadline?
It was originally posted on June 18, 2012, with an application deadline of August 17, 2012.
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