Opportunity Information: Apply for HHS 2012 ACL RO 1210
Apply for HHS 2012 ACL RO 1210
- The Administration on Aging in the income security and social services sector is offering a public funding opportunity titled "The Enhanced ADRC Options Counseling Program" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 93.517 Affordable Care Act Aging and Disability Resource Center.
- This funding opportunity was created on May 31, 2012 and posted on May 31, 2012.
- Applicants must submit their applications by Jul 25, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $5,600,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $700,000.00 in funding.
- The number of recipients for this funding is limited to 8 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Applicants must be any State Medicaid Agency, the State Unit on Aging, a State Disability Agency, or other state entity designated by the Office of the Governor. The State Medicaid Agency, State Unit on Aging, and State Disability Agency/Agencies must all be involved in the development and implementation of the states ADRC Options Counseling Program under this Opportunity. Only one application can be submitted for a given state, and the Office of the Governor must designate the agency that will serve as the lead agency for the states ADRC Options Counseling Program. ACL, CMS and VHA expect that the lead agency will partner with individuals and organizations representing them, local governments, and other entities in planning, developing and implementing their ADRC grant application and program.
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Opportunity Summary:
The Enhanced ADRC Options Counseling Program grant opportunity (Funding Opportunity Number HHS 2012 ACL RO 1210) was a discretionary cooperative agreement offered by the Administration on Aging under CFDA 93.517 (Affordable Care Act, Aging and Disability Resource Center). It was designed to accelerate a shared federal vision from ACL, CMS, and VHA: making Aging and Disability Resource Center (ADRC) Options Counseling Programs fully operational and consistently available in every community nationwide. At its core, the program focuses on strengthening how people who need long-term services and supports (LTSS), along with their families and caregivers, learn about, choose, and successfully access the services that fit their needs and preferences.
The opportunity centers on the role of Options Counselors, who are expected to provide objective, unbiased information about the full range of LTSS choices and to offer one-on-one assistance through a person-centered planning approach. That means helping individuals understand not just what services exist, but how to navigate and obtain them, including different service delivery models such as self-direction and managed care. The overarching purpose is practical and consumer-focused: reduce confusion, improve access, and support better decisions by pairing clear information with individualized counseling and follow-through.
A defining feature of this funding opportunity is the expectation of statewide implementation within a three-year project period. By the end of the three years, grantees were expected to have put in place, across the entire state, five key functions that define a fully developed ADRC Options Counseling Program. First are ADRC Access Points, meaning visible, functional entry points where consumers can reliably seek assistance and be connected to LTSS information and counseling. Second is One-on-One Options Counseling, the individualized counseling function that helps people assess needs, compare options, and build a plan aligned with their goals. Third is Streamlined Access to Public Programs, emphasizing simplified pathways into programs and benefits so that eligible individuals can apply and enroll more efficiently rather than bouncing between agencies. Fourth is Person-Centered Transition Support, which focuses on helping individuals move through major transitions, such as returning to the community from an institutional setting, in a way that is organized around the individual’s preferences and circumstances. Fifth is Quality Assurance, requiring states to put processes in place to monitor performance, consistency, and outcomes so the program is effective, accountable, and continuously improved over time.
Eligibility was limited to state-level applicants and intentionally structured to require cross-agency collaboration. An applicant had to be a State Medicaid Agency, the State Unit on Aging, a State Disability Agency, or another state entity formally designated by the Office of the Governor. Even if only one organization served as the lead applicant, the announcement required that the State Medicaid Agency, State Unit on Aging, and State Disability Agency or agencies all be involved in developing and implementing the state’s ADRC Options Counseling Program. Only one application could be submitted per state, and the Governor’s Office had to designate which agency would act as the lead for the statewide effort. Beyond state agencies, ACL, CMS, and VHA also expected the lead agency to partner with consumers and organizations representing them, local governments, and other stakeholders to plan, develop, and carry out the program, reinforcing that ADRC Options Counseling is meant to be coordinated across systems rather than housed in a single silo.
In terms of funding, the opportunity anticipated making 8 awards with an estimated total funding level of $5,600,000 and an award ceiling of $700,000 per grantee. There was no cost sharing or matching requirement stated. The grant was posted May 31, 2012, with a closing date of July 25, 2012, and the opportunity was archived July 26, 2012. The contact listed for access issues was Rebecca Mann (rebecca.mann@aoa.hhs.gov), and additional details were referenced through the Administration on Aging funding page link provided in the announcement.
Overall, this opportunity was built to push states toward a consistent, statewide Options Counseling infrastructure that makes LTSS easier to understand and access, supports people through critical transitions, and uses quality oversight to ensure that counseling and access improvements are not just implemented, but sustained and effective.
Frequently Asked Questions (FAQs)
What is the Enhanced ADRC Options Counseling Program grant opportunity?
The Enhanced ADRC Options Counseling Program was a discretionary cooperative agreement offered by the Administration on Aging (AoA). It focused on strengthening Aging and Disability Resource Center (ADRC) Options Counseling Programs so they would be fully operational and consistently available in every community nationwide.
What is the Funding Opportunity Number for this grant?
The Funding Opportunity Number was HHS 2012 ACL RO 1210.
Which federal program listing (CFDA) was associated with this opportunity?
This opportunity was associated with CFDA 93.517, Affordable Care Act, Aging and Disability Resource Center.
Which federal organizations shared the vision behind this program?
The program was designed to accelerate a shared federal vision from ACL, CMS, and VHA focused on making ADRC Options Counseling Programs consistently available nationwide.
What was the core goal of the program?
The core goal was to improve how people who need long-term services and supports (LTSS), along with their families and caregivers, learn about, choose, and successfully access services that fit their needs and preferences.
Who are Options Counselors in the context of this program?
Options Counselors are personnel expected to provide objective, unbiased information about the full range of LTSS choices and to provide one-on-one assistance using a person-centered planning approach.
What does "objective, unbiased information" mean in this program?
It means Options Counselors are expected to present the full range of LTSS choices without steering someone toward a particular service or outcome, and to help individuals understand available options based on the individual’s needs and preferences.
What is meant by a "person-centered planning" approach?
Within this opportunity, person-centered planning refers to individualized support that helps a person assess needs, compare options, and build a plan aligned with their own goals, preferences, and circumstances.
What kinds of LTSS pathways or models were expected to be covered in counseling?
The opportunity expected Options Counselors to help individuals navigate and obtain LTSS, including information on different service delivery models such as self-direction and managed care.
What was the expected project period for grantees?
The expected project period was three years.
What did "statewide implementation" mean for this grant?
Statewide implementation meant that by the end of the three-year project period, grantees were expected to have put in place key ADRC Options Counseling Program functions across the entire state, not just in select regions or pilot sites.
How many key functions were states expected to implement statewide?
States were expected to implement five key functions that define a fully developed ADRC Options Counseling Program.
What are ADRC Access Points?
ADRC Access Points are visible, functional entry points where consumers can reliably seek assistance and be connected to LTSS information and counseling.
What is "One-on-One Options Counseling" as defined in this opportunity?
One-on-One Options Counseling is the individualized counseling function that helps people assess needs, compare options, and develop a plan that aligns with their goals.
What is meant by "Streamlined Access to Public Programs"?
Streamlined Access to Public Programs emphasizes simplified pathways into public programs and benefits so eligible individuals can apply and enroll more efficiently, rather than being referred back and forth between agencies.
What is "Person-Centered Transition Support"?
Person-Centered Transition Support focuses on helping individuals through major transitions, such as returning to the community from an institutional setting, in a manner organized around the individual’s preferences and circumstances.
What does the "Quality Assurance" function require?
Quality Assurance requires processes to monitor performance, consistency, and outcomes so the Options Counseling Program is effective, accountable, and continuously improved over time.
Who was eligible to apply for the grant?
Eligibility was limited to state-level applicants: a State Medicaid Agency, the State Unit on Aging, a State Disability Agency, or another state entity formally designated by the Office of the Governor.
Was cross-agency collaboration required?
Yes. The announcement required that the State Medicaid Agency, State Unit on Aging, and State Disability Agency or agencies all be involved in developing and implementing the state’s ADRC Options Counseling Program, even if only one entity served as the lead applicant.
Could more than one application be submitted per state?
No. Only one application could be submitted per state.
What role did the Governor’s Office have in the application?
The Governor’s Office had to designate which agency would act as the lead for the statewide effort.
Were partnerships beyond state agencies expected?
Yes. ACL, CMS, and VHA expected the lead agency to partner with consumers and organizations representing them, local governments, and other stakeholders to plan, develop, and carry out the program.
How many awards were anticipated, and what was the total estimated funding?
The opportunity anticipated making 8 awards, with an estimated total funding level of $5,600,000.
What was the maximum award amount per grantee?
The award ceiling was $700,000 per grantee.
Was cost sharing or a match required?
No cost sharing or matching requirement was stated in the opportunity description provided.
When was the grant posted, and what was the application closing date?
The grant was posted May 31, 2012, and the closing date was July 25, 2012.
When was the opportunity archived?
The opportunity was archived July 26, 2012.
Who was listed as the contact for access issues?
The contact listed for access issues was Rebecca Mann at rebecca.mann@aoa.hhs.gov.
What practical outcomes was this grant trying to achieve for consumers?
The program aimed to reduce confusion and improve access to LTSS by pairing clear, objective information with individualized counseling and follow-through, supporting better decisions and smoother navigation of services and benefits.
What was the larger system-level aim of this funding opportunity?
The larger aim was to push states toward a consistent, statewide Options Counseling infrastructure that makes LTSS easier to understand and access, supports people through critical transitions, and uses quality oversight to help ensure improvements are implemented and sustained.
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