Opportunity Information: Apply for ECA PE C PY 11 17
Apply for ECA PE C PY 11 17
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "The Future Leaders Exchange (FLEX) Program Organizational Component" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on May 6, 2011 and posted on May 6, 2011.
- Applicants must submit their applications by Jun 7, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $11,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $11,000,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Private institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The Future Leaders Exchange (FLEX) Program Organizational Component is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) grant opportunity focused on running the operational backbone of the FLEX secondary school exchange program. FLEX is designed to strengthen mutual understanding between the United States and countries in Eurasia by bringing high school students from the region to live with American host families and attend U.S. secondary schools for an academic year. The exchange is meant to work in both directions: students learn firsthand about American society, and U.S. families, schools, and communities gain direct exposure to Eurasian cultures, traditions, and everyday life through the students they host.
This particular competition funds an organization to handle major program implementation responsibilities for a large cohort of participants. The selected grantee would be expected to manage recruitment and selection processes in participating countries, then prepare and process required program documentation for approximately 1,134 participants total, including about 1,044 academic-year students and 90 short-term participants. Beyond selection, the organization would be responsible for organizing and delivering pre-departure orientations in each country, producing program publications and materials, and coordinating the complex logistics involved in moving students and staff internationally and domestically. The work described also includes information management and support systems that help students throughout the exchange, including coordination across overseas and U.S.-based partners.
A central part of the role is ongoing participant support and communication. The implementing organization must maintain communication with students natural families while students are on program, provide advice and counseling to students and to placement organizations, and ensure there is a structured support framework available when issues arise during the year. The grant also emphasizes follow-through after the exchange ends by requiring planning and implementation of alumni follow-up activities, reflecting FLEXs long-term goal of building sustained people-to-people ties and civic engagement among program graduates.
Administratively, this is a discretionary grant with an estimated total funding amount of $11,000,000, and the award ceiling is also $11,000,000. The opportunity anticipates one award. Cost sharing or matching is required, meaning the applicant must contribute resources beyond the federal funds in a manner consistent with the full announcement. Eligible applicants include U.S. nonprofit organizations with 501(c)(3) status, public and state-controlled institutions of higher education, private institutions of higher education, and other eligible entities as described in the full program notice. The funding opportunity number is ECA PE C PY 11 17, and it falls under CFDA 19.415 (Professional and Cultural Exchange Programs, Citizen Exchanges).
The notice was posted on May 6, 2011, with an original and current closing date of June 7, 2011, and it was archived on June 8, 2011. For access issues or questions about the full announcement, the listed program contact is Hans Posey, Program Specialist, reachable at poseyhe@state.gov.
Future Leaders Exchange (FLEX) Program Organizational Component - FAQs
1) What is this grant opportunity?
This is a U.S. Department of State grant opportunity from the Bureau of Educational and Cultural Affairs (ECA) to fund the organization that serves as the operational backbone of the Future Leaders Exchange (FLEX) secondary school exchange program.
2) What is the purpose of the FLEX Program?
FLEX is designed to strengthen mutual understanding between the United States and countries in Eurasia by bringing high school students from the region to live with American host families and attend U.S. secondary schools for an academic year. The program is intended to be a two-way cultural exchange: students learn about U.S. society firsthand, while U.S. families, schools, and communities gain direct exposure to Eurasian cultures through the students they host.
3) What does "Organizational Component" mean in this context?
In this competition, the "Organizational Component" refers to the major implementation and operations role that keeps the FLEX program running at scale. The selected grantee is expected to manage recruitment and selection, documentation, orientations, materials, logistics, information management, participant support, coordination with partners, and alumni follow-up activities.
4) Who is the funder and which office is administering the grant?
The funder is the U.S. Department of State. The grant is under the Bureau of Educational and Cultural Affairs (ECA).
5) How many awards are expected?
The opportunity anticipates one award.
6) What is the estimated total funding amount and the award ceiling?
The estimated total funding amount is $11,000,000, and the award ceiling is also $11,000,000.
7) What type of grant is this?
This is a discretionary grant.
8) Is cost sharing or matching required?
Yes. Cost sharing or matching is required, meaning the applicant must contribute resources beyond the federal funds in a manner consistent with the full announcement.
9) Who is eligible to apply?
Eligible applicants include U.S. nonprofit organizations with 501(c)(3) status, public and state-controlled institutions of higher education, private institutions of higher education, and other eligible entities as described in the full program notice.
10) What is the funding opportunity number?
The funding opportunity number is ECA PE C PY 11 17.
11) What CFDA program does this opportunity fall under?
This opportunity falls under CFDA 19.415, Professional and Cultural Exchange Programs, Citizen Exchanges.
12) What are the main responsibilities of the selected grantee?
Based on the description provided, the selected organization is expected to take on large-scale program implementation responsibilities, including:
- Managing recruitment and selection processes in participating countries
- Preparing and processing required program documentation for participants
- Organizing and delivering pre-departure orientations in each country
- Producing program publications and materials
- Coordinating international and domestic logistics for moving students and staff
- Operating information management and support systems for students during the exchange
- Coordinating across overseas and U.S.-based partners
- Maintaining communication with students' natural families while students are on program
- Providing advice and counseling to students and placement organizations
- Ensuring a structured support framework is available when issues arise during the year
- Planning and implementing alumni follow-up activities after the exchange ends
13) About how many participants does the grantee need to support?
The organization is expected to prepare and process required program documentation for approximately 1,134 participants total.
14) How is the participant cohort broken down?
Approximately 1,044 participants are academic-year students, and about 90 are short-term participants.
15) What does the grant say about orientations?
The grantee is expected to organize and deliver pre-departure orientations in each participating country.
16) What kinds of materials and publications are included?
The opportunity specifies that the implementing organization will be responsible for producing program publications and materials, as part of the program's operational delivery.
17) What kinds of logistics are included?
The work includes coordinating the complex logistics involved in moving students and staff internationally and domestically.
18) What participant support is required during the exchange year?
The grant emphasizes ongoing support and communication, including maintaining communication with students' natural families while students are on program, providing advice and counseling to students and to placement organizations, and ensuring there is a structured support framework when issues arise during the year.
19) Does the grant include requirements for post-program activities?
Yes. The opportunity requires planning and implementation of alumni follow-up activities after the exchange ends, aligned with FLEX's long-term goal of building sustained people-to-people ties and civic engagement among alumni.
20) When was this opportunity posted and when did it close?
The notice was posted on May 6, 2011. The original and current closing date was June 7, 2011. The opportunity was archived on June 8, 2011.
21) Is this opportunity still open?
No. The information provided indicates it was archived on June 8, 2011, with a closing date of June 7, 2011.
22) Who is the program contact for access issues or questions about the full announcement?
The listed program contact is Hans Posey, Program Specialist, reachable at poseyhe@state.gov.
23) Where should applicants look for details not included here (for example, the exact cost share rules)?
The description notes that cost sharing must be consistent with the full announcement, and that "other eligible entities" are defined there as well. For those details, applicants would need to consult the full program notice referenced in the opportunity.
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