Opportunity Information: Apply for ECA PE C PY 12 04

  • The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "U.S. Poland Parliamentary Youth Exchange Program" and is now available to receive applicants.
  • Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.012 Professional and Cultural Exchange Programs Special Professional and Cultural Programs.
  • This funding opportunity was created on Apr 23, 2012 and posted on Apr 23, 2012.
  • Applicants must submit their applications by May 24, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
  • The funding agency has allocated a total of $100,000.00 to eligible and selected applicants.
  • Each selected applicant is eligible to receive up to $100,000.00 in funding.
  • The number of recipients for this funding is limited to 1 candidate(s).
  • Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Private institutions of higher education Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
  • Please see full announcement.
Apply for ECA PE C PY 12 04

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Opportunity Summary:

The U.S. Poland Parliamentary Youth Exchange Program (US PPYX) is a U.S. Department of State Bureau of Educational and Cultural Affairs (ECA) funding opportunity run through the Office of Citizen Exchanges, Youth Programs Division (ECA/PE/C/PY). The program is designed to support a reciprocal educational exchange between the United States and Poland for secondary school students, with a strong emphasis on cultural immersion, civic learning, and community engagement. The core idea is to place students in the partner country for an extended period so they can experience daily life firsthand by living with host families and attending local schools, strengthening mutual understanding and people-to-people ties between the two countries.

Under this competition, ECA planned to make one FY 2012 cooperative agreement award to a single organization to help launch and operate the exchange model. The primary component is a full academic year study-and-homestay exchange during the 2013-2014 school year for about five U.S. students going to Poland and about five Polish students coming to the United States. In addition to that year-long exchange, the award would also support a shorter program in the United States in fall 2012 lasting roughly three to four weeks for about five Polish students. That short-term fall program would include host family stays, school attendance, and structured activities focused on volunteer service and civics education within the host community, reinforcing the program’s parliamentary and civic engagement theme.

The total estimated funding for the opportunity was $100,000, and the award ceiling was also $100,000, meaning the single selected recipient could receive up to that amount. The funding instrument is a cooperative agreement, which typically means the Department of State expects to have substantial involvement in the project’s implementation compared to a standard grant. The announcement also indicates there is a cost sharing or matching requirement, so applicants were expected to contribute additional resources (cash and/or in-kind support) alongside federal funds, though the precise expectations are referenced as being detailed in the full announcement.

Eligibility was limited to certain types of U.S. organizations. Applicants could include nonprofits with IRS 501(c)(3) status (other than institutions of higher education), as well as public/state-controlled and private institutions of higher education. In practice, the applicant organization would be expected to manage the operational details of a reciprocal exchange program, such as student recruitment and selection, placement with vetted host families, coordination with schools, participant orientations, monitoring and student support, and programming tied to civics and community service. The opportunity was posted on April 23, 2012, and the application deadline was May 24, 2012, with the listing archived on May 25, 2012. The CFDA number associated with the opportunity is 19.012 (Professional and Cultural Exchange Programs / Special Professional and Cultural Programs). For applicants who needed help accessing the full announcement, the listed program contact was Hans Posey, Program Specialist, at poseyhe@state.gov.

Frequently Asked Questions (FAQs): U.S. Poland Parliamentary Youth Exchange Program (US PPYX)

What is the U.S. Poland Parliamentary Youth Exchange Program (US PPYX)?

The U.S. Poland Parliamentary Youth Exchange Program (US PPYX) is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) funding opportunity intended to support a reciprocal educational exchange between the United States and Poland for secondary school students. The program emphasizes cultural immersion, civic learning, and community engagement, with students living with host families and attending local schools in the partner country.

Which U.S. government office is offering this funding opportunity?

The opportunity is offered by the U.S. Department of State Bureau of Educational and Cultural Affairs (ECA), run through the Office of Citizen Exchanges, Youth Programs Division (ECA/PE/C/PY).

What is the main goal of the exchange described in this opportunity?

The main goal is to strengthen mutual understanding and people-to-people ties between the United States and Poland by placing secondary school students in the partner country for an extended period to experience daily life firsthand through homestays and local school attendance, combined with civic learning and community engagement.

What type of award was ECA planning to make under this competition?

ECA planned to make one FY 2012 cooperative agreement award to a single organization to help launch and operate the exchange model.

How many awards were expected to be made?

One award was planned: a single cooperative agreement to one organization.

What is the total estimated funding available for this opportunity?

The total estimated funding for the opportunity was $100,000.

What is the maximum (ceiling) amount that could be awarded?

The award ceiling was $100,000, meaning the selected recipient could receive up to $100,000.

What is the funding instrument for this opportunity?

The funding instrument is a cooperative agreement.

What does it mean that the award is a cooperative agreement?

In this context, it means the Department of State would expect to have substantial involvement in the project’s implementation compared to a standard grant.

Is there a cost sharing or matching requirement?

Yes. The announcement indicates there is a cost sharing or matching requirement. Applicants were expected to contribute additional resources (cash and/or in-kind support) alongside federal funds. The specific expectations are referenced as being detailed in the full announcement.

Who was eligible to apply?

Eligibility was limited to certain types of U.S. organizations, including:

  • Nonprofits with IRS 501(c)(3) status (other than institutions of higher education)
  • Public/state-controlled institutions of higher education
  • Private institutions of higher education

Is this opportunity intended for individual students to apply directly?

No. Based on the eligibility listed, applicants are U.S. organizations (eligible nonprofits and institutions of higher education). The recipient organization would then manage the exchange program operations, including student recruitment and selection.

What is the primary program component supported by this award?

The primary component is a full academic year study-and-homestay exchange during the 2013-2014 school year.

How many students were expected to participate in the year-long exchange?

About five U.S. secondary school students were expected to go to Poland, and about five Polish secondary school students were expected to come to the United States for the academic year exchange.

What is the timeframe for the full academic year exchange?

The full academic year exchange was planned for the 2013-2014 school year.

Was there also a short-term exchange component included?

Yes. In addition to the year-long exchange, the award would also support a shorter program in the United States in fall 2012.

How long was the short-term fall 2012 program expected to last?

The short-term program was expected to last roughly three to four weeks.

How many participants were expected in the short-term fall 2012 program?

About five Polish students were expected to participate in the fall 2012 short-term program in the United States.

What activities were included in the short-term fall 2012 program?

The short-term program would include host family stays, school attendance, and structured activities focused on volunteer service and civics education within the host community, reinforcing the program’s parliamentary and civic engagement theme.

What kinds of experiences are central to the exchange model described?

The exchange model centers on cultural immersion through living with host families and attending local schools, along with civic learning and community engagement through structured civics-related programming and volunteer service activities.

What responsibilities would the recipient organization typically handle?

The applicant/recipient organization would be expected to manage operational details of a reciprocal exchange program, such as:

  • Student recruitment and selection
  • Placement with vetted host families
  • Coordination with schools
  • Participant orientations
  • Monitoring and student support
  • Programming tied to civics and community service

When was this funding opportunity posted?

The opportunity was posted on April 23, 2012.

What was the application deadline?

The application deadline was May 24, 2012.

When was the listing archived?

The listing was archived on May 25, 2012.

What is the CFDA number associated with this opportunity?

The CFDA number associated with the opportunity is 19.012 (Professional and Cultural Exchange Programs / Special Professional and Cultural Programs).

Who can be contacted for help accessing the full announcement?

The listed program contact was Hans Posey, Program Specialist, at poseyhe@state.gov.

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