Opportunity Information: Apply for VA GPD 2009 SN
Apply for VA GPD 2009 SN
- The Homeless Providers Grant and Per Diem Program in the housing sector is offering a public funding opportunity titled "VA GRANT/PER DIEM, 2009 SPECIAL NEED RENEWAL GRANT" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 64.024 VA Homeless Providers Grant and Per Diem Program.
- This funding opportunity was created on Jan 23, 2009 and posted on Jan 23, 2009.
- Applicants must submit their applications by Mar 25, 2009. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $10,000,000.00 to eligible and selected applicants.
- The number of recipients for this funding is limited to 35 candidate(s).
- Eligible applicants include: State governments County governments City or township governments Native American tribal governments (Federally recognized) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The VA Grant and Per Diem (GPD) 2009 Special Need Renewal Grant was a renewal-only funding opportunity from the Department of Veterans Affairs meant to keep already-operating GPD Special Need projects running, either as stand-alone providers or in partnership with a collaborating VA Medical Center (VAMC). The point of the notice was continuity: VA wanted existing Special Need grantees to reapply so they could continue delivering supportive housing beds and services for homeless veterans with particular, well-defined special needs, rather than launching new projects or dramatically changing what the original project was designed to do.
This NOFA focused on four target populations as defined in 38 CFR 61.1: women veterans (including women who have custody of minor dependents), frail elderly veterans, terminally ill veterans, and chronically mentally ill veterans. The funding could cover added operational costs tied specifically to serving these populations, including services, operations, and personnel. The notice spelled out practical examples of what VA expected programs to be able to support for each group. For women with children, that included transportation for health care and education, child care (directly provided or via referral), ensuring children receive appropriate health care such as immunizations and wellness visits, and handling safety and security concerns (including separating participants when appropriate). For frail elderly veterans, priorities included protection from harm or exploitation, structured activities to maintain physical and cognitive functioning, support around life transitions and grief/loss, access to assistive devices, medication supervision and compliance monitoring, and referrals for services that address emotional, social, spiritual, and other age-related needs. For terminally ill veterans, the emphasis was on end-of-life transition support, timely hospice access, therapeutic support around closure and "getting things in order," medication oversight, and links to services like legal assistance and pain management. For chronically mentally ill veterans, VA highlighted community engagement and reintegration, life-skills and recreational supports, ongoing case management, help reconnecting with family, medication supervision and education, and referrals to services such as vocational development and benefits or fiduciary/money management.
Eligibility was limited to applicants that were already operational Special Need GPD grant recipients seeking renewal for previously funded projects. Eligible applicant types listed for the opportunity included state, county, and city/township governments; federally recognized tribal governments; and 501(c)(3) nonprofits (excluding institutions of higher education). If the prior Special Need award involved a VA collaborative partnership, the renewal application had to continue to reflect that relationship and document performance on both sides, not just the community provider.
A major constraint was that renewal funding could not significantly change the scope of the original GPD project. VA made clear it would compare the renewal request to the original application and prior renewals to ensure the program was not being reshaped in a way that displaced other homeless veteran populations or altered what was originally approved. Applications that materially altered the original scope could be rejected under 38 CFR 61.62. In addition, Special Need funds could not be used for capital improvements or to purchase vans or real property, though leasing vans or property might be allowable with VA approval. The funding also could not be used to replace other federal, state, or local funds already intended to serve homeless people.
The total funding announced was approximately $10 million for the Special Need component, with an expected 35 awards under CFDA 64.024. The project period covered 24 months, from October 1, 2009 through September 30, 2011, and applicants were told to base budgets on that two-year period and keep requests aligned with prior spending since this was renewal funding. The notice also referenced that, subject to overall availability, roughly $8 million was expected to support current VA collaborative partners over the same period (described as an internal expectation tied to collaboration costs).
The application process was strict about timing and completeness. Applications had to be received (not just postmarked) by 4:00 p.m. Eastern Time on Wednesday, March 25, 2009, and fax submissions were not allowed. Applicants had to submit one original, completed and collated application plus three completed collated copies to the VA Homeless Providers Grant and Per Diem Field Office in Tampa, Florida (10770 N. 46th Street, Suite C-200, Tampa, FL 33617). Submissions through Grants.gov were permitted, but they still had to be received by the deadline, and VA emphasized that partial packages or materials arriving separately would not be combined and could lead to rejection. Application packages were available through the VA GPD website or by calling the program office.
The NOFA required a separate Special Need renewal application for each previously funded project, identified by a unique project number, and applicants had to list their current Special Need project number(s). Beyond the standard application forms and certifications, the renewal package needed documentation of successful past performance. If the award was collaborative, the application also had to include performance data showing the VA collaborative partner met the objectives or duties in the original memorandum of agreement (MOA). Collaborative renewals additionally required an updated MOA signed by both the VAMC Director and the applicant agency Director, clearly laying out the responsibilities of the nonprofit provider and the VA Medical Center during the renewal period. Applicants also had to submit updated budgets for both the provider and (if applicable) the collaborative partner, grounded in historical costs and evidence of those prior expenses.
VA highlighted financial accountability rules that limited total reimbursement. Programs receiving both Special Need payments and per diem could not be paid more than 100 percent of the actual cost for the bed day, service, operations, personnel, or product being funded. Per diem payments were capped at the provider's cost of care per eligible veteran minus other payment sources, up to the daily rate VA pays for State Home Domiciliary care. Awardees would have to substantiate Special Need and per diem requests with solid fiscal documentation of program income and expenses, and VA monitoring would include reviews of financials to confirm payment accuracy.
Finally, the NOFA emphasized compliance and oversight as conditions of award. Conditionally selected applicants would enter into a funding agreement under 38 CFR 61.61 and provide any additional information VA requested before final selection. Facilities had to meet the current edition of the National Fire Protection Association Life Safety Code as applicable to their setting, and VA noted that approved automatic sprinkler coverage was generally required unless specifically exempt under the code. Because no additional money would be offered for capital upgrades under this renewal, applicants were expected to account for those requirements up front. VA planned inspections prior to allowing payment requests, and ongoing monitoring would occur through assigned VA liaisons, including at least annual program reviews and outcome monitoring using NEPEC procedures to assess whether Special Need goals were being met within each project and collaborative partnership.
VA Grant and Per Diem (GPD) 2009 Special Need Renewal Grant: FAQs
What is the VA GPD 2009 Special Need Renewal Grant?
It was a renewal-only funding opportunity from the U.S. Department of Veterans Affairs (VA) intended to maintain continuity for already-operating GPD Special Need projects. The goal was for existing Special Need grantees to reapply so they could continue providing supportive housing beds and services to homeless veterans with specific special needs, rather than starting brand-new projects or substantially redesigning existing ones.
Was this opportunity open to new applicants or new projects?
No. Eligibility was limited to applicants that were already operational Special Need GPD grant recipients seeking renewal funding for previously funded projects.
What populations did the NOFA define as "Special Need" target groups?
The NOFA focused on four target populations as defined in 38 CFR 61.1: women veterans (including women who have custody of minor dependents), frail elderly veterans, terminally ill veterans, and chronically mentally ill veterans.
What kinds of costs could Special Need renewal funding support?
Funding could cover added operational costs tied specifically to serving the defined Special Need populations, including services, operations, and personnel.
What are examples of allowable supports for women veterans (including women with minor dependents)?
Examples highlighted in the notice included transportation for health care and education, child care (directly provided or via referral), ensuring children receive appropriate health care such as immunizations and wellness visits, and addressing safety and security concerns (including separating participants when appropriate).
What are examples of allowable supports for frail elderly veterans?
Examples included protection from harm or exploitation, structured activities to help maintain physical and cognitive functioning, support related to life transitions and grief/loss, access to assistive devices, medication supervision and compliance monitoring, and referrals to services addressing emotional, social, spiritual, and other age-related needs.
What are examples of allowable supports for terminally ill veterans?
Examples included end-of-life transition support, timely access to hospice, therapeutic support focused on closure and "getting things in order," medication oversight, and connections to services such as legal assistance and pain management.
What are examples of allowable supports for chronically mentally ill veterans?
Examples included community engagement and reintegration, life-skills and recreational supports, ongoing case management, help reconnecting with family, medication supervision and education, and referrals to services such as vocational development and benefits or fiduciary/money management.
Who was eligible to apply (organizational types)?
Eligible applicant types listed included state, county, and city/township governments; federally recognized tribal governments; and 501(c)(3) nonprofit organizations (excluding institutions of higher education). However, applicants also had to already be operational Special Need GPD grant recipients seeking renewal for previously funded projects.
If a project had a VA collaborative partnership, did the renewal have to keep that collaboration?
Yes. If the prior Special Need award involved a VA collaborative partnership, the renewal application had to continue to reflect that relationship and document performance on both sides, not only the community provider.
Could renewal funding be used to significantly change the program or expand into a different model?
No. A key constraint was that renewal funding could not significantly change the scope of the original GPD project. VA stated it would compare the renewal request to the original application and prior renewals to ensure the program was not being reshaped in a way that displaced other homeless veteran populations or changed what was originally approved. Applications that materially altered the original scope could be rejected under 38 CFR 61.62.
Could Special Need renewal funds be used for capital improvements or to buy vehicles or property?
No for major capital items. Special Need funds could not be used for capital improvements or to purchase vans or real property. The notice indicated that leasing vans or property might be allowable with VA approval.
Could the renewal funds replace other government funds already intended for homeless services?
No. The NOFA specified that Special Need funds could not be used to replace other federal, state, or local funds already intended to serve homeless people.
How much total funding was announced and how many awards were expected?
The NOFA announced approximately $10 million for the Special Need component, with an expected 35 awards under CFDA 64.024.
What was the project period for this renewal?
The project period was 24 months, from October 1, 2009 through September 30, 2011.
How were applicants expected to build their budgets for the renewal?
Applicants were instructed to base budgets on the two-year project period and to keep requests aligned with prior spending because this was renewal funding. The renewal package also required budgets grounded in historical costs and evidence of prior expenses.
Did the notice mention funding related to VA collaborative partners?
Yes. The notice referenced an internal expectation that, subject to overall availability, roughly $8 million would support current VA collaborative partners over the same period, described in relation to collaboration costs.
What was the application deadline and how strict was it?
Applications had to be received (not merely postmarked) by 4:00 p.m. Eastern Time on Wednesday, March 25, 2009. VA emphasized strict timing and completeness requirements.
Were faxed applications accepted?
No. Fax submissions were not allowed.
Where were paper applications mailed or delivered?
Applicants had to submit to the VA Homeless Providers Grant and Per Diem Field Office at 10770 N. 46th Street, Suite C-200, Tampa, FL 33617.
How many copies of the application were required for paper submission?
The NOFA required one original, completed and collated application plus three completed collated copies.
Were electronic submissions through Grants.gov allowed?
Yes, submissions through Grants.gov were permitted, but they still had to be received by the deadline.
Would VA combine application materials that arrived separately?
No. VA stated that partial packages or materials arriving separately would not be combined and could lead to rejection.
Where could applicants get the application package?
Application packages were available through the VA GPD website or by calling the program office.
Was a separate application required for each project?
Yes. The NOFA required a separate Special Need renewal application for each previously funded project, identified by a unique project number. Applicants had to list their current Special Need project number(s).
What performance documentation was required in a renewal application?
Beyond standard forms and certifications, applicants had to provide documentation of successful past performance. If the award was collaborative, the application also had to include performance data showing the VA collaborative partner met the objectives or duties in the original memorandum of agreement (MOA).
What MOA requirements applied to collaborative renewals?
Collaborative renewals required an updated MOA signed by both the VAMC Director and the applicant agency Director. The MOA needed to clearly describe responsibilities of the nonprofit provider and the VA Medical Center during the renewal period.
Were separate budgets required for the provider and the VA collaborative partner?
Yes. Applicants had to submit updated budgets for both the provider and (if applicable) the collaborative partner, and those budgets had to be grounded in historical costs with evidence of prior expenses.
Could a program receive both Special Need payments and per diem, and were there limits?
Yes, but reimbursement was limited. Programs receiving both Special Need payments and per diem could not be paid more than 100 percent of the actual cost for the bed day, service, operations, personnel, or product being funded.
How was per diem payment capped under this program?
Per diem payments were capped at the provider's cost of care per eligible veteran minus other payment sources, up to the daily rate VA pays for State Home Domiciliary care.
What financial documentation and oversight did VA describe?
Awardees had to substantiate Special Need and per diem requests with solid fiscal documentation of program income and expenses. VA monitoring included financial reviews to confirm payment accuracy.
What happens after conditional selection?
Conditionally selected applicants would enter into a funding agreement under 38 CFR 61.61 and provide any additional information VA requested before final selection.
What facility safety and code requirements applied?
Facilities had to meet the current edition of the National Fire Protection Association Life Safety Code as applicable to their setting. VA noted that approved automatic sprinkler coverage was generally required unless specifically exempt under the code.
Did the renewal provide extra funds for capital upgrades needed to meet code requirements?
No. VA noted no additional money would be offered for capital upgrades under this renewal, so applicants were expected to account for those requirements up front.
Were inspections required before programs could request payment?
Yes. VA planned inspections prior to allowing payment requests.
How would VA monitor programs during the award period?
Ongoing monitoring would occur through assigned VA liaisons, including at least annual program reviews and outcome monitoring using NEPEC procedures to assess whether Special Need goals were being met within each project and collaborative partnership.
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