Access to Historical Records | Apply Online

Opportunity Summary:

The Access to Historical Records grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. Its main purpose is to help preserve and expand public use of the nation's most valuable archival holdings by supporting archival repositories as they preserve, process, and describe primary source materials. A central theme of the program is improving online discovery, meaning projects are expected to produce online tools or descriptive resources that make it easier for the public to find and understand historical records.

The program is aimed at projects that do hands-on archival work and then translate that work into better access. Fundable activities include preserving, arranging, and creating online description for historical records in any format, as well as digital preservation for electronic records and for unstable audio or moving image formats. After a project completes arrangement and description, applicants may also propose digitization to provide online access to collections, but digitization is positioned as a follow-on step rather than the sole focus. The announcement stresses that NHPRC has specific limitations on what it will and will not fund, and proposals made up entirely of ineligible activities will be rejected without review.

Funding is provided through discretionary grants (CFDA 89.003). Individual awards are typically for one or two years, with an award ceiling of up to $200,000 and no stated minimum award amount. NHPRC anticipated making up to 14 awards under this category, with an estimated total pool of up to $1,000,000. For this cycle, the grant start date could be no earlier than January 1, 2016. Recipients must acknowledge NHPRC support in publications and other products produced with grant assistance.

Eligibility is limited to U.S.-based applicants (including Puerto Rico and U.S. territories). Eligible organizations include U.S. nonprofit organizations and institutions (including 501(c)(3) nonprofits), U.S. colleges and universities (public, private, and state-controlled institutions of higher education), and state, county, and local government agencies (including city or township governments). Federally recognized Native American tribal governments are eligible, and the narrative also references state recognized Native American tribes or groups as eligible.

A required cost share applies. NHPRC will cover no more than 50 percent of total direct project costs in the Access to Historical Records category, so applicants must supply the remaining share. Importantly, NHPRC funds cannot be used for indirect costs, consistent with 2 CFR 2600.101. However, the applicant's match can be assembled in flexible ways, including direct and indirect expenses paid by the applicant, in-kind contributions, non-federal third-party contributions, and program income earned directly by the project. Any indirect costs must be shown as part of the applicant's cost-sharing contribution rather than charged to the grant.

There are also administrative submission requirements that applicants must meet. The applicant organization must be registered in the System for Award Management (SAM) before applying, maintain active SAM registration throughout the application and award process, and include a valid DUNS number in the application. A complete application package must include Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), a project narrative and summary, supplementary materials, and a budget. Applications missing required components will not be considered, and ineligible applications will not be reviewed. For this specific posting, the opportunity number is ACCESS 201506, it was posted December 12, 2014, and the closing date was June 17, 2015, with an archive date of July 17, 2015. The listed program contact is Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.

Browse more opportunities from the same agency: National Archives and Records Administration

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