Opportunity Information: Apply for STATE 201506
Apply for STATE 201506
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "State Board Programming Grants" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 11, 2014 and posted on Dec 12, 2014.
- Applicants must submit their applications by Jun 17, 2015. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $700,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $40,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Public and State controlled institutions of higher education State governments Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education.
- These grants are awarded only to SHRABs in each state, or to the state agency responsible for the SHRAB, ordinarily the state archives. Another state agency, or a non profit organization, such as a foundation or university, acting on behalf of the designated state agency may apply. States also include the District of Columbia, the Commonwealth of Puerto Rico, and United States territories.
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Opportunity Summary:
State Board Programming Grants is a discretionary federal grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, aimed at strengthening the United States archival system through work led by State Historical Records Advisory Boards (SHRABs). The central focus is practical, public-facing programming that improves access to historical records, builds public interest and participation in archives, and supports education and professional development for students, citizens, and archivists. In short, the program funds state-level efforts that help more people find, use, and learn from historical records, while also helping archival professionals collaborate and respond to shared challenges.
The types of activities NHPRC expects to support are broad but clearly anchored in statewide archival leadership. Funded projects can include educational and outreach programming such as workshops, trainings, and events designed to increase citizen and student engagement with historical records. Grants can also support state-based regrant programs and scholarships that help local repositories improve access to records (for example, by funding small projects that expand availability or usability of collections). In addition, SHRABs may use funding to collaborate with partner organizations on shared archival problems or opportunities, either within a single state or across a consortium of state archives. The program also recognizes the importance of convening and coordination, so it supports holding or participating in meetings and public forums that address statewide or national archival issues.
Funding is available at two main project sizes depending on duration. Applicants may request up to $40,000 for a 12-month project or up to $80,000 for a 24-month project, and some portion of the award may be used for costs necessary to administer and operate the proposed board activities. NHPRC anticipated making about 30 awards under this program, with total program funding up to $700,000. For the cycle described, awards were scheduled to begin no earlier than January 1, 2016, and recipients must acknowledge NHPRC support in publications and other products created with grant assistance.
Eligibility is narrowly defined around official state archival advisory structures. These grants are awarded only to the SHRAB in each state, or to the state agency responsible for the SHRAB (most commonly the state archives). However, another state agency or a nonprofit organization such as a foundation or university may apply on behalf of the designated state agency. The term "states" is inclusive here and covers not only the 50 states but also the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories. While general applicant categories may include state governments and public institutions of higher education, the controlling requirement is that the applicant is the SHRAB or is applying on behalf of the officially designated agency responsible for the SHRAB.
A cost sharing requirement applies, meaning NHPRC will not fund the entire project. Specifically, NHPRC will provide no more than 75 percent of total direct project costs under this grant category, so applicants must cover the remaining share. Importantly, NHPRC funds cannot be used for indirect costs under the cited federal rule (2 CFR 2600.101). That said, the applicant contribution may include a mix of cash and non-cash support, including direct and indirect expenses, in-kind contributions, non-federal third-party contributions, and program income earned directly by the project. If the applicant is claiming indirect costs as part of its cost share, those must be shown under the applicant contribution rather than being charged to NHPRC funds.
The application process includes several standard federal registration and submission requirements. Applicant organizations must be registered in the System for Award Management (SAM), keep that registration active through the application and award period, and include a valid DUNS number in the application. A complete application package includes Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), along with a project narrative, summary, supplementary materials, and a budget. Applications deemed ineligible are not reviewed, so meeting the SHRAB eligibility condition and completing all required components is essential. The source record identifies the opportunity as Funding Opportunity Number STATE 201506 under CFDA 89.003 (National Historical Publications and Records Grants), with a closing date of June 17, 2015, and lists a program contact (Jeff de la Concepcion, Grant Program Specialist) for assistance accessing the full announcement.
Frequently Asked Questions (FAQs): NHPRC State Board Programming Grants
What is the State Board Programming Grants opportunity?
State Board Programming Grants is a discretionary federal grant opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. It is designed to strengthen the U.S. archival system through work led by State Historical Records Advisory Boards (SHRABs), with an emphasis on practical, public-facing programming.
What is the main purpose of these grants?
The central focus is statewide, public-facing programming that improves access to historical records, builds public interest and participation in archives, and supports education and professional development for students, citizens, and archivists. The program supports state-level efforts that help more people find, use, and learn from historical records, while encouraging collaboration among archival professionals.
Who is eligible to apply?
Only the State Historical Records Advisory Board (SHRAB) in each state is eligible, or the state agency responsible for the SHRAB (most commonly the state archives). Another state agency or a nonprofit organization (such as a foundation or university) may apply on behalf of the designated state agency.
Does eligibility include areas beyond the 50 states?
Yes. For this opportunity, the term "states" includes the 50 states, the District of Columbia, the Commonwealth of Puerto Rico, and U.S. territories.
Can a university, foundation, or nonprofit apply directly?
A nonprofit organization such as a foundation or university may apply only if it is applying on behalf of the designated state agency responsible for the SHRAB. The controlling requirement is that the applicant is the SHRAB or is applying on behalf of the officially designated SHRAB agency.
What kinds of projects or activities does NHPRC expect to fund?
NHPRC expects to support a broad range of activities anchored in statewide archival leadership, including practical programming that expands access and engagement with historical records and supports professional development across the state archival community.
Are educational and outreach programs allowable uses of funds?
Yes. Funded projects can include educational and outreach programming such as workshops, trainings, and events designed to increase citizen and student engagement with historical records.
Can a project include regrant programs or scholarships?
Yes. Grants can support state-based regrant programs and scholarships that help local repositories improve access to records, including small projects that expand the availability or usability of collections.
Does the program support partnerships or multi-state collaboration?
Yes. SHRABs may use funding to collaborate with partner organizations on shared archival problems or opportunities, either within a single state or across a consortium of state archives.
Are meetings and public forums supported?
Yes. The opportunity recognizes convening and coordination as important activities and supports holding or participating in meetings and public forums that address statewide or national archival issues.
How much funding can an applicant request?
Applicants may request up to $40,000 for a 12-month project or up to $80,000 for a 24-month project.
What project periods are available?
Two main project sizes are described: a 12-month project option and a 24-month project option, each with its corresponding maximum funding level.
Can grant funds be used for administration and operation of board activities?
Yes. Some portion of the award may be used for costs necessary to administer and operate the proposed board activities.
How many awards did NHPRC anticipate making under this program?
NHPRC anticipated making about 30 awards under this program.
What was the total funding amount available for the program?
Total program funding was described as up to $700,000.
When were awards scheduled to begin?
For the cycle described, awards were scheduled to begin no earlier than January 1, 2016.
Is cost sharing (matching) required?
Yes. A cost sharing requirement applies, and NHPRC will not fund the entire project.
What is the maximum percentage NHPRC will cover?
NHPRC will provide no more than 75 percent of total direct project costs under this grant category. Applicants must cover the remaining share.
Can NHPRC grant funds be used to pay indirect costs?
No. NHPRC funds cannot be used for indirect costs under the cited federal rule (2 CFR 2600.101).
What types of contributions can be used to meet the cost share?
The applicant contribution may include a mix of cash and non-cash support, including direct and indirect expenses, in-kind contributions, non-federal third-party contributions, and program income earned directly by the project.
If an applicant includes indirect costs as part of the match, how should they be shown in the budget?
If the applicant claims indirect costs as part of its cost share, those costs must be shown under the applicant contribution rather than being charged to NHPRC funds.
What registrations are required to apply?
Applicant organizations must be registered in the System for Award Management (SAM) and must keep that registration active through the application and award period. The application must include a valid DUNS number.
What forms and components are included in a complete application package?
A complete application package includes Standard Form 424 (Application for Federal Assistance), Standard Form 424B (Assurances for Non-Construction Programs), as well as a project narrative, summary, supplementary materials, and a budget.
What happens if an application is incomplete or the applicant is not eligible?
Applications deemed ineligible are not reviewed. Meeting the SHRAB eligibility condition and submitting all required components is essential.
What is the Funding Opportunity Number and CFDA listing for this grant?
The source record identifies this opportunity as Funding Opportunity Number STATE 201506 under CFDA 89.003 (National Historical Publications and Records Grants).
What was the closing date for the cycle described?
The closing date listed for the cycle described was June 17, 2015.
Is acknowledgment of NHPRC support required?
Yes. Recipients must acknowledge NHPRC support in publications and other products created with grant assistance.
Who is the listed program contact for assistance with the full announcement?
The source record lists Jeff de la Concepcion, Grant Program Specialist, as the program contact for assistance accessing the full announcement.
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| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201506 Funding Number: EDITIONS 201506 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
| Publishing Historical Records in Documentary Editions Apply for EDITIONS 201510 Funding Number: EDITIONS 201510 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $200,000 |
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| Programming Grants to Accompany NEH on the Road Exhibitions Apply for 20151231 MR Funding Number: 20151231 MR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000 |
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| Humanities Initiatives Apply for 20150625 AB Funding Number: 20150625 AB Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $100,000 |
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