Opportunity Information: Apply for W9126G 16 2 RFP 0001
Apply for W9126G 16 2 RFP 0001
- The DOD-COE-FW in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Curatorial and Research Services" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 12.300.
- This funding opportunity was created on Jan 20, 2016 and posted on Jan 20, 2016.
- Applicants must submit their applications by Feb 22, 2016. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $175,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education, Private institutions of higher education.
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Opportunity Summary:
The Curatorial and Research Services opportunity (Funding Opportunity Number W9126G 16 2 RFP 0001) is a U.S. Army Corps of Engineers, Fort Worth District (DOD-COE-FW) cooperative agreement intended to secure professional, long-term curatorial care for federal cultural resource collections tied to Corps project lands and Corps-managed activities in or near Texas. The selected facility is expected to provide the personnel, space, equipment, supplies, and day-to-day management needed to protect, preserve, stabilize, document, and make appropriate research use of these collections, while explicitly recognizing that the Federal Government retains ownership and control of the cultural materials and any other U.S. Government-owned property involved. A key element is that any collections falling under the Native American Graves Protection and Repatriation Act (NAGPRA) are considered held in trust, with the understanding that they will be repatriated or otherwise handled according to the determinations and procedures established under NAGPRA (including the relevant sections governing inventory, identification, and repatriation processes).
The core scope of work centers on meeting federal curation and security standards and following the governing regulations and Corps policy requirements. The facility must perform all work necessary to protect the Southwestern Division (SWD) collections in compliance with 36 CFR 79 (the federal curation standards for archeological collections), as well as other cited Corps and DoD regulations and engineering guidance. The specific Corps collections covered are identified in an attachment, and the facility is responsible for updating that list annually to reflect what is currently housed and the quantities by district. In practical terms, this means the awardee must operate as a federally compliant repository that can demonstrate appropriate environmental controls, physical security, and collections management procedures consistent with 36 CFR 79.9. There is a limited allowance that certain bulk materials (for example, soil samples or chipped stone debitage) may be stored in a space that does not fully meet all requirements while improvements are pursued, but the expectation remains that the facility will move toward compliance to the extent feasible given available funding.
Research access and information control are also central to the agreement. The repository must provide access to qualified researchers as defined in 36 CFR 79.10(b), as well as to Corps staff who need to examine or research the collections, using the facilitys own Collections Management Policy to govern on-site visual examination requests. Any proposed research that would consume or otherwise permanently affect any portion of a collection requires advance written approval from the depositing Corps district. The Corps districts also retain control over outward-facing uses: exhibits, papers, or publications that rely on these collections must be approved by the responsible district(s), and the facility must ensure that copies of reports, publications, project papers, and research data generated from Corps data are provided back to the district(s). At the same time, the facility must restrict access to associated records (especially those describing the nature, location, or character of cultural resources) unless the Corps determines disclosure would not increase risks such as looting, theft, or site destruction.
The agreement places strong guardrails on transfers, loans, and prohibited actions. If the depositing district requests a permanent transfer of all or part of a collection to another approved curatorial facility, the repository must prepare the material for transfer by documenting and packaging it to prevent breakage, loss, deterioration, or contamination, consistent with 36 CFR 79; the pricing structure is expected to include these transfer-related costs. The facility is explicitly barred from selling any portion of a Corps collection. It must also notify both the Division and the depositing district within five days of discovering any loss, theft, damage, deterioration, or destruction, with incidents handled under the applicable federal curation investigation procedures. Any repairs or restoration treatments require advance written approval from the depositing district, and treatment reporting must include documentation such as before-and-after photographs. Likewise, the facility cannot loan Corps-owned or Corps-managed materials without written district approval, and any loan must be for educational, research, religious, or display purposes under a formal agreement consistent with 36 CFR 79 requirements; copies of executed loan agreements must be provided to the district. For NAGPRA-related issues, the facility is not the decision-maker: it must direct any repatriation or transfer requests to the depositing district.
Routine accountability is formalized through annual inspection, inventory, and reporting requirements. Each year the facility must inspect both the repository and the collections, verify the location of the Corps-owned or managed collections using a structured but non-item-by-item inventory approach (by drawer, shelf, or box depending on collection type), and provide a brief letter report to the Corps describing the status and condition of the collections. This annual inventory report (Deliverable 1) must identify observed deterioration or damage and recommend remediation steps, document any facility or management changes, list loans and collection users, and note any scholarly outputs (reports, manuscripts, theses, dissertations) that resulted from use of the Corps collections. The facility must also maintain adequate cost records for all work under the agreement and make them available for inspection upon request by Corps officials.
In addition to ongoing curation, the award contemplates a one-time relocation service if needed, moving all material from the current federally approved curation facility to the recipients facility. This relocation is limited to already curated materials (it does not include uncurated materials) and must be executed with protections against mishandling and environmental harm. As with other transfers, packing and documentation must conform to 36 CFR 79 standards, and the quoted transfer fees in the Uniform Price Schedule are expected to cover documentation and packaging.
Eligibility is limited to public and state-controlled institutions of higher education and private institutions of higher education, reflecting that the Corps is seeking a university-based or higher-education-affiliated repository capable of meeting federal repository standards. The stated qualification is straightforward: the curation facility must meet the requirements in 36 CFR 79.9. No government-furnished materials or property are provided under the opportunity.
From an administrative standpoint, this is a discretionary funding opportunity using a cooperative agreement instrument, listed under CFDA 12.300, with an expected single award and an award ceiling of $175,000. The opportunity was posted January 20, 2016, with a closing date of February 22, 2016. The period of performance includes a base period from April 1, 2016 through December 31, 2016, followed by four one-year option periods (calendar years 2017, 2018, 2019, and 2020) that may be exercised as funds are available.
Deliverables and payment are tied to annual cycles. The facility must submit an annual invoice (Deliverable 2) for long-term curation fees, calculated based on the quantity of each districts collections and records held on January 1 of each year, using the Long-Term Curation Costs section of a Uniform Price Schedule. Invoices are due by January 31 each year and must include a cost schedule broken out by project name, quantities, and costs by material category. Payment is governed by the Prompt Payment Act, with payment terms generally 30 days after receipt of a proper invoice and approval of the work. Invoices must include standard institutional and award identifiers (such as DUNS, Tax ID, and CAGE code), agreement name and date, itemized descriptions with unit pricing and totals, and a signed certification statement from the appropriate university financial official affirming the charges are lawful and consistent with the agreement. The invoice submission point of contact listed is Mr. Dan McGregor at the U.S. Army Engineer District, Fort Worth, with the address provided in the notice.
Frequently Asked Questions (FAQs): Curatorial and Research Services (W9126G 16 2 RFP 0001)
1) What is this grant opportunity?
This opportunity is a U.S. Army Corps of Engineers (USACE), Fort Worth District (DOD-COE-FW) cooperative agreement to secure professional, long-term curatorial care and related research services for federal cultural resource collections associated with Corps project lands and Corps-managed activities in or near Texas.
2) Who is offering the award?
The awarding office is the U.S. Army Corps of Engineers, Fort Worth District (DOD-COE-FW).
3) What is the Funding Opportunity Number?
The Funding Opportunity Number is W9126G 16 2 RFP 0001.
4) What funding instrument is being used?
The award instrument is a cooperative agreement, and the opportunity is described as a discretionary funding opportunity.
5) What CFDA number is associated with this opportunity?
The opportunity is listed under CFDA 12.300.
6) How many awards are expected?
The notice indicates an expected single award.
7) What is the award ceiling?
The award ceiling is $175,000.
8) When was the opportunity posted and when did it close?
The opportunity was posted on January 20, 2016, and the closing date was February 22, 2016.
9) What is the period of performance?
The period of performance includes a base period from April 1, 2016 through December 31, 2016, followed by four one-year option periods for calendar years 2017, 2018, 2019, and 2020. Option periods may be exercised as funds are available.
10) Who is eligible to apply?
Eligibility is limited to public and state-controlled institutions of higher education and private institutions of higher education.
11) What is the key qualification requirement for the repository?
The curation facility must meet the requirements in 36 CFR 79.9, which covers federal repository capabilities such as environmental controls, physical security, and collections management procedures.
12) What is the geographic focus of the collections?
The collections are tied to Corps project lands and Corps-managed activities in or near Texas, and the facility is expected to curate the Southwestern Division (SWD) collections referenced in the opportunity.
13) What is the core scope of work?
The core scope is long-term curatorial care consistent with federal curation and security standards and applicable Corps/DoD regulations and guidance. The facility is expected to provide personnel, space, equipment, supplies, and day-to-day management to protect, preserve, stabilize, document, and support appropriate research use of the collections.
14) Which federal regulation governs curation standards for this work?
The facility must comply with 36 CFR 79, including requirements referenced in 36 CFR 79.9 (repository standards) and 36 CFR 79.10(b) (researcher access for qualified researchers).
15) Does the facility own the collections it curates under this agreement?
No. The agreement explicitly recognizes that the Federal Government retains ownership and control of the cultural materials and any other U.S. Government-owned property involved.
16) What types of services must the selected facility provide?
The selected facility is expected to provide the staffing, storage space, equipment, supplies, and daily operational management needed to protect, preserve, stabilize, document, and manage the collections, and to support appropriate research use consistent with federal standards and Corps requirements.
17) How are the specific Corps collections identified?
The specific Corps collections covered are identified in an attachment to the opportunity. The facility is responsible for updating that list annually to reflect what is currently housed and the quantities by district.
18) Are there any allowances for materials stored in non-compliant spaces?
Yes. The opportunity notes a limited allowance for certain bulk materials (for example, soil samples or chipped stone debitage) to be stored in space that does not fully meet all requirements while improvements are pursued. However, the expectation remains that the facility will move toward compliance to the extent feasible given available funding.
19) What access must be provided to researchers?
The repository must provide access to qualified researchers as defined in 36 CFR 79.10(b), and to Corps staff who need to examine or research the collections. The facility uses its Collections Management Policy to govern on-site visual examination requests.
20) Can researchers conduct destructive or consumptive analysis on the collections?
Not without advance written approval. Any proposed research that would consume or otherwise permanently affect any portion of a collection requires advance written approval from the depositing Corps district.
21) Who controls exhibits, papers, or publications that use the collections?
The responsible depositing Corps district(s) retain control over outward-facing uses. Exhibits, papers, or publications relying on these collections must be approved by the responsible district(s).
22) Are researchers required to provide copies of their work back to the Corps?
Yes. The facility must ensure that copies of reports, publications, project papers, and research data generated from Corps data are provided to the depositing district(s).
23) Are there restrictions on access to associated records (such as site location information)?
Yes. The facility must restrict access to associated records, especially records describing the nature, location, or character of cultural resources, unless the Corps determines that disclosure would not increase risks such as looting, theft, or site destruction.
24) Can the facility sell any portion of a Corps collection?
No. The facility is explicitly barred from selling any portion of a Corps collection.
25) Can the facility loan Corps-owned materials to another party?
Not without written district approval. The facility cannot loan Corps-owned or Corps-managed materials without written approval from the depositing district. Any approved loan must be for educational, research, religious, or display purposes under a formal agreement consistent with 36 CFR 79 requirements, and copies of executed loan agreements must be provided to the district.
26) What happens if the depositing district requests a permanent transfer of a collection?
If requested, the repository must prepare materials for transfer to another approved curatorial facility by documenting and packaging them to prevent breakage, loss, deterioration, or contamination, consistent with 36 CFR 79. The opportunity indicates that the pricing structure is expected to include these transfer-related costs.
27) What are the notification requirements for loss, theft, or damage?
The facility must notify both the Division and the depositing district within five days of discovering any loss, theft, damage, deterioration, or destruction. Incidents are to be handled under applicable federal curation investigation procedures.
28) Can the facility perform repairs or restoration treatments on collections?
Only with advance written approval from the depositing district. Treatment reporting must include documentation such as before-and-after photographs.
29) How are NAGPRA-related materials handled under this agreement?
Collections that fall under the Native American Graves Protection and Repatriation Act (NAGPRA) are considered held in trust, with the understanding that they will be repatriated or otherwise handled according to NAGPRA determinations and procedures (including inventory, identification, and repatriation processes). The facility is not the decision-maker for NAGPRA repatriation or transfers and must direct requests to the depositing district.
30) What annual accountability requirements must the facility meet?
Each year, the facility must inspect the repository and the collections, verify collection locations using a structured approach (not item-by-item; by drawer, shelf, or box depending on collection type), and submit a brief letter report to the Corps describing collection status and condition.
31) What must be included in the annual inventory report (Deliverable 1)?
The annual inventory report must identify any observed deterioration or damage and recommend remediation steps, document any facility or management changes, list loans and collection users, and note scholarly outputs (reports, manuscripts, theses, dissertations) resulting from use of the Corps collections.
32) Are cost records required?
Yes. The facility must maintain adequate cost records for all work under the agreement and make them available for inspection upon request by Corps officials.
33) Does the award include relocation services?
The award contemplates a one-time relocation service if needed, moving all material from the current federally approved curation facility to the recipient facility.
34) What is included and excluded from the relocation?
The relocation is limited to already curated materials and does not include uncurated materials. Packing and documentation must conform to 36 CFR 79 standards and must protect materials from mishandling and environmental harm.
35) How are relocation/transfer costs expected to be handled?
The opportunity states that quoted transfer fees in the Uniform Price Schedule are expected to cover documentation and packaging. Transfer-related costs are also expected to be included in the pricing structure.
36) Is any government-furnished material or property provided?
No. The opportunity states that no government-furnished materials or property are provided.
37) How is payment structured for long-term curation?
Payments are tied to annual cycles. The facility must submit an annual invoice (Deliverable 2) for long-term curation fees calculated based on the quantity of each district's collections and records held on January 1 of each year, using the Long-Term Curation Costs section of a Uniform Price Schedule.
38) When are annual invoices due?
Annual invoices are due by January 31 each year.
39) What must be included in the annual invoice?
The invoice must include a cost schedule broken out by project name, quantities, and costs by material category. It must also include standard institutional and award identifiers (including DUNS, Tax ID, and CAGE code), the agreement name and date, itemized descriptions with unit pricing and totals, and a signed certification statement from the appropriate university financial official affirming the charges are lawful and consistent with the agreement.
40) What payment timeline applies?
Payment is governed by the Prompt Payment Act. The notice describes terms generally as 30 days after receipt of a proper invoice and approval of the work.
41) Who is the invoice submission point of contact?
The invoice submission point of contact listed is Mr. Dan McGregor at the U.S. Army Engineer District, Fort Worth, at the address provided in the notice.
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