Opportunity Information: Apply for ELECTRONIC 201006
Apply for ELECTRONIC 201006
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Electronic Records Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 8, 2009 and posted on Dec 8, 2009.
- Applicants must submit their applications by Jun 3, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $300,000.00 in funding.
- Eligible applicants include: City or township governments Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Public and State controlled institutions of higher education Native American tribal governments (Federally recognized) County governments Private institutions of higher education State governments.
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Opportunity Summary:
The Electronic Records Projects grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), which is part of the National Archives and Records Administration (NARA). Its purpose is to strengthen the nation s ability to preserve and make use of Americas documentary heritage by helping archival repositories build or expand electronic records archives. The focus is specifically on electronic records of enduring historical value, meaning records that must be preserved long term because they matter for understanding government, civic life, history, and culture. The program is designed for organizations that already have established archives and records management programs and now need to improve their readiness and capacity to deal with born digital and other electronic records challenges.
The program supports two main types of projects. First, start up projects are meant to help an institution get prepared to capture and preserve electronic records, often through program planning and foundational capacity building. This can include assessing current practices, designing workflows, selecting preservation approaches, developing policies, and putting in place the organizational and technical groundwork needed to begin managing electronic records for long term preservation. Second, collaborative projects are meant to establish or improve electronic records archives through partnerships that bring together the expertise needed to succeed. NHPRC emphasizes that effective electronic records archiving typically requires close coordination among archivists, records managers, and information technology specialists, and that few organizations have all of that expertise in house. Because of that, proposals that use collaboration, shared staffing models, cross institutional arrangements, or other innovative cooperative approaches are strongly aligned with the program goals.
Professional development is a major emphasis in this opportunity. Applicants are strongly encouraged to include training and skills building components that are necessary for the project to work in practice and to last beyond the grant period. Training may be basic or advanced and can be aimed at archives staff, agency records managers, senior administrators, IT staff, or other stakeholders who influence how electronic records are created, managed, transferred, and preserved. The underlying idea is that an electronic records archive is not only a technology problem; it is also a staffing, governance, and long term sustainability problem, so building competence across roles is often essential.
The announcement is also clear about what the program will not fund. Projects cannot be primarily about setting up electronic document management systems that only manage born digital records with limited retention periods, such as short term administrative systems that are not designed for permanent preservation. In addition, this program will not support digitization of historical records; organizations that want to digitize analog materials are directed to a separate NHPRC program called Digitizing Historical Records. Applications that request funds for digitization activities under this opportunity are considered ineligible.
In terms of funding, awards are typically for 1 to 3 years, with a maximum (ceiling) of 300,000 per grant and no stated minimum award amount. NHPRC anticipated making up to 6 grants in this category, with total program funding up to 600,000. Cost sharing is required, and NHPRC will provide up to 50 percent of total project costs. The required cost share can be met through a mix of direct or indirect expenses, in kind contributions, eligible third party non federal contributions, and project generated income, as long as it directly supports the project and meets the program rules.
Eligible applicants include a wide range of public and nonprofit entities: state governments, county governments, and city or township governments; federally recognized Native American tribal governments; public and state controlled institutions of higher education; private institutions of higher education; and nonprofit organizations with 501(c)(3) status (excluding higher education institutions in that nonprofit category). The funding opportunity number is ELECTRONIC 201006 under CFDA 89.003 (National Historical Publications and Records Grants). The opportunity was posted on December 8, 2009, with an application deadline of June 3, 2010. The administering agency is NARA, and grant administration support is available through the listed contact, David Davis, Grants Workflow Coordinator, at 202 357 5022, especially for applicants who have trouble accessing the full announcement online.
Frequently Asked Questions (FAQs): NHPRC Electronic Records Projects Grants
1) What is the Electronic Records Projects grant?
The Electronic Records Projects grant is a funding opportunity from the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration (NARA). It supports projects that strengthen the nation’s ability to preserve and use America’s documentary heritage by helping archival repositories build or expand electronic records archives.
2) What is the main purpose of this program?
The program’s purpose is to improve an organization’s readiness and capacity to preserve and provide access to electronic records of enduring historical value, especially born-digital and other electronic records that require long-term preservation.
3) What types of records does the program focus on?
The focus is on electronic records of enduring historical value. These are records that must be preserved long term because they matter for understanding government, civic life, history, and culture.
4) Who is this grant designed for?
This program is designed for organizations that already have established archives and records management programs and need to improve their ability to address born-digital and electronic records challenges.
5) What types of projects are supported?
The program supports two main categories of projects: start-up projects and collaborative projects.
6) What is a start-up project under this opportunity?
Start-up projects help an institution get prepared to capture and preserve electronic records. They often focus on planning and foundational capacity building, such as assessing current practices, designing workflows, selecting preservation approaches, developing policies, and putting organizational and technical groundwork in place for long-term electronic records preservation.
7) What is a collaborative project under this opportunity?
Collaborative projects are partnerships intended to establish or improve electronic records archives by combining expertise needed for success. NHPRC notes that electronic records archiving typically requires coordination among archivists, records managers, and information technology specialists, and that many organizations do not have all of that expertise in-house.
8) Does NHPRC prefer collaborative approaches?
Yes. Proposals that use collaboration, shared staffing models, cross-institutional arrangements, or other innovative cooperative approaches are described as strongly aligned with the program’s goals.
9) Is professional development or training required?
The opportunity places a major emphasis on professional development. Applicants are strongly encouraged to include training and skills-building components needed for the project to work in practice and to last beyond the grant period.
10) Who can the training be aimed at?
Training may be basic or advanced and can be aimed at archives staff, agency records managers, senior administrators, IT staff, or other stakeholders who influence how electronic records are created, managed, transferred, and preserved.
11) Why does the program emphasize training and skills-building?
The program frames electronic records archiving as more than a technology issue. It is also a staffing, governance, and long-term sustainability issue, so building competence across roles is often essential to making improvements stick after the grant ends.
12) What kinds of projects will NOT be funded?
This program will not fund projects that are primarily about setting up electronic document management systems that only manage born-digital records with limited retention periods (for example, short-term administrative systems not designed for permanent preservation).
13) Will the grant fund digitization of historical records?
No. The program will not support digitization of historical records under this opportunity. Applicants seeking support for digitizing analog materials are directed to a separate NHPRC program called Digitizing Historical Records. Requests for digitization funds under this opportunity are considered ineligible.
14) How long are awards typically funded?
Awards are typically for 1 to 3 years.
15) What is the maximum award amount?
The maximum (ceiling) award amount is $300,000 per grant.
16) Is there a minimum award amount?
No minimum award amount is stated in the provided opportunity information.
17) How many awards did NHPRC anticipate making?
NHPRC anticipated making up to 6 grants in this category.
18) What is the total amount of funding expected for this category?
Total program funding was expected to be up to $600,000 for this category.
19) Is cost sharing required?
Yes. Cost sharing is required.
20) What portion of total project costs will NHPRC cover?
NHPRC will provide up to 50 percent of total project costs.
21) What kinds of contributions can count toward the required cost share?
The required cost share can be met through a mix of direct or indirect expenses, in-kind contributions, eligible third-party non-federal contributions, and project-generated income, as long as the cost share directly supports the project and meets program rules.
22) Who is eligible to apply?
Eligible applicants include: state governments; county governments; city or township governments; federally recognized Native American tribal governments; public and state controlled institutions of higher education; private institutions of higher education; and nonprofit organizations with 501(c)(3) status (excluding higher education institutions within that nonprofit category).
23) What is the funding opportunity number?
The funding opportunity number is ELECTRONIC 201006.
24) What is the CFDA number for this opportunity?
The opportunity is listed under CFDA 89.003 (National Historical Publications and Records Grants).
25) When was the opportunity posted?
The opportunity was posted on December 8, 2009.
26) What was the application deadline?
The application deadline was June 3, 2010.
27) Which agency administers this grant?
The administering agency is the National Archives and Records Administration (NARA), through NHPRC.
28) Who can applicants contact for help with the announcement or access issues?
Grant administration support is available through David Davis, Grants Workflow Coordinator. The phone number listed is (202) 357-5022, particularly for applicants who have trouble accessing the full announcement online.
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