Opportunity Information: Apply for ELECTRONIC 201106
Apply for ELECTRONIC 201106
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Electronic Records Projects" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Dec 15, 2010 and posted on Dec 15, 2010.
- Applicants must submit their applications by Jun 9, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $300,000.00 in funding.
- Eligible applicants include: Public and State controlled institutions of higher education Native American tribal governments (Federally recognized) State governments City or township governments County governments Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The Electronic Records Projects grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), which operates within the National Archives and Records Administration (NARA). Its focus is on strengthening the preservation and use of the nations documentary heritage by helping archival institutions deal effectively with the realities of electronic records. The goal is practical and capacity-building: funded projects should help archives and records programs capture, preserve, and provide long-term access to electronic records that have enduring historical value, especially records that matter for understanding American democracy, history, and culture.
This program is aimed at organizations that already have established archives and records management programs, rather than groups starting from scratch with no institutional foundation. NHPRC is looking for two main types of proposals. The first is start-up projects, which are essentially planning and readiness efforts that help an institution build the internal capacity needed to begin capturing and preserving electronic records. These projects typically emphasize program planning, policy development, workflow design, assessment of current capabilities, and preparation for implementing an electronic records archive. The second category is collaborative projects, which are meant to establish or improve electronic records archives through partnerships that bring together the different skill sets required for successful digital preservation work. Because very few organizations have deep expertise in archives, records management, and information technology all in one place, this program strongly values collaborations that bridge those gaps and produce workable, sustainable solutions.
A major theme of this opportunity is workforce readiness and professional development. NHPRC explicitly encourages applicants to build training and professional development into project design, recognizing that tools and infrastructure do not succeed without people who can run them. Supported training can be basic or advanced and may be aimed at archives staff, agency records managers, senior administrators, IT specialists, and others who influence electronic records stewardship. In practice, competitive applications are likely to show how staff and partners will gain the knowledge needed to manage ingest, preservation, storage, authenticity, description, and access for born-digital and other electronic materials with long-term value.
There are also clear boundaries on what the funding cannot support. Projects under this announcement cannot be primarily about setting up an electronic document management system that only manages born-digital records with short or limited retention periods. In other words, the program is not intended to fund routine operational systems that handle temporary records; it is meant for archival preservation of records with enduring value. The program also does not fund digitization of historical records. Organizations seeking funding to scan or digitize analog collections are directed to a different NHPRC program, Digitizing Historical Records, and applications that request support for digitization activities under this announcement would be considered ineligible.
Funding is provided through a discretionary grant mechanism under CFDA 89.003 (National Historical Publications and Records Grants). Awards typically run from one to three years, with an award ceiling of up to $300,000 and no stated minimum award amount. NHPRC anticipated making up to six awards in this category, with total funding across all awards of up to $600,000. A key requirement is cost sharing: the applicant must contribute to the project budget, and NHPRC will cover up to 50 percent of total project costs. Cost sharing can be made up of cash and non-cash contributions and may include direct and indirect costs, in-kind support, eligible third-party non-federal contributions, and income earned by the project, as long as it is allowable and properly documented.
Eligible applicants include a broad mix of public and nonprofit entities: state governments, county and local governments, federally recognized tribal governments, public and private institutions of higher education, and nonprofits with 501(c)(3) status (excluding higher education institutions in that specific nonprofit category). The opportunity was posted December 15, 2010, with a closing date of June 9, 2011. The grant listing identifies Jeff de la Concepcion, Grant Program Specialist, as the contact for access issues and program support (202-357-5022), and applicants are expected to consult the full announcement for detailed requirements and submission instructions.
Electronic Records Projects (NHPRC/NARA) - Frequently Asked Questions
1) What is the Electronic Records Projects grant opportunity?
This is a discretionary grant opportunity offered by the National Historical Publications and Records Commission (NHPRC), which operates within the National Archives and Records Administration (NARA). It supports projects that strengthen the preservation and use of the nation's documentary heritage by helping archival institutions deal effectively with electronic records.
2) What is the main goal of this program?
The goal is practical and capacity-building: funded projects should help archives and records programs capture, preserve, and provide long-term access to electronic records that have enduring historical value, especially records that matter for understanding American democracy, history, and culture.
3) Who is this program designed for?
This program is aimed at organizations that already have established archives and records management programs, rather than organizations starting from scratch with no institutional foundation.
4) What types of projects is NHPRC looking for?
NHPRC is looking for two main types of proposals:
- Start-up projects: planning and readiness efforts to build internal capacity for capturing and preserving electronic records (often focused on program planning, policy development, workflow design, capability assessment, and preparation for implementing an electronic records archive).
- Collaborative projects: partnership-based efforts to establish or improve electronic records archives by bringing together needed expertise across archives, records management, and information technology to produce workable, sustainable solutions.
5) What typically happens in a start-up (planning/readiness) project?
Start-up projects typically emphasize program planning, policy development, workflow design, assessment of current capabilities, and preparation for implementing an electronic records archive.
6) What is meant by a collaborative project?
Collaborative projects are designed to establish or improve electronic records archives through partnerships. The program values collaborations because few organizations have deep expertise in archives, records management, and information technology all in one place.
7) Does the program encourage training and professional development?
Yes. Workforce readiness and professional development are major themes of this opportunity. NHPRC explicitly encourages applicants to build training and professional development into project design.
8) Who can be trained under this grant?
Supported training can be basic or advanced and may be aimed at archives staff, agency records managers, senior administrators, IT specialists, and others who influence electronic records stewardship.
9) What knowledge and skills are competitive projects likely to address?
Competitive applications are likely to show how staff and partners will gain knowledge needed to manage ingest, preservation, storage, authenticity, description, and access for born-digital and other electronic materials with long-term value.
10) Are electronic document management systems eligible for support?
Not if the project is primarily about setting up an electronic document management system that only manages born-digital records with short or limited retention periods. The program is intended for archival preservation of records with enduring value, not routine operational systems for temporary records.
11) Does this grant fund digitization of historical (analog) records?
No. This program does not fund digitization of historical records. Organizations seeking funding to scan or digitize analog collections are directed to a different NHPRC program called Digitizing Historical Records. Requests for digitization activities under this announcement would be considered ineligible.
12) What is the CFDA number for this grant?
Funding is provided through a discretionary grant mechanism under CFDA 89.003 (National Historical Publications and Records Grants).
13) How long do awards typically last?
Awards typically run from one to three years.
14) What is the maximum award amount?
The award ceiling is up to $300,000.
15) Is there a minimum award amount?
No minimum award amount is stated in the listing.
16) How many awards did NHPRC anticipate making?
NHPRC anticipated making up to six awards in this category.
17) What was the total anticipated funding across all awards?
Total funding across all awards was anticipated to be up to $600,000.
18) Is cost sharing required?
Yes. Cost sharing is a key requirement. The applicant must contribute to the project budget, and NHPRC will cover up to 50 percent of total project costs.
19) What kinds of cost sharing are allowed?
Cost sharing can include cash and non-cash contributions and may include direct and indirect costs, in-kind support, eligible third-party non-federal contributions, and income earned by the project, as long as it is allowable and properly documented.
20) Who is eligible to apply?
Eligible applicants include:
- State governments
- County and local governments
- Federally recognized tribal governments
- Public and private institutions of higher education
- Nonprofits with 501(c)(3) status (excluding higher education institutions in that specific nonprofit category)
21) When was this opportunity posted and when did it close?
The opportunity was posted on December 15, 2010, and it had a closing date of June 9, 2011.
22) Who is the listed contact for access issues and program support?
The grant listing identifies Jeff de la Concepcion, Grant Program Specialist, as the contact for access issues and program support at 202-357-5022.
23) Where should applicants look for detailed requirements and submission instructions?
Applicants are expected to consult the full announcement for detailed requirements and submission instructions.
Browse more opportunities from the same category: Humanities (see Cultural Affairs in CFDA)
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Previous opportunity: Publishing Historical Records
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