Opportunity Information: Apply for PUBLISHING 201106
Apply for PUBLISHING 201106
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Publishing Historical Records" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003 National Historical Publications and Records Grants.
- This funding opportunity was created on Mar 29, 2011 and posted on Dec 15, 2010.
- Applicants must submit their applications by Jul 7, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $4,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $250,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: City or township governments State governments Private institutions of higher education Native American tribal governments (Federally recognized) Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education County governments.
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Opportunity Summary:
The Publishing Historical Records grant is a competitive funding opportunity run by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. Its purpose is to support projects that publish documentary historical records of clear national significance. The program is aimed at making important primary sources more accessible to broad audiences, whether those sources center on the papers of major figures in American life or document wider historical movements such as politics, military affairs, business and labor, social reform, culture, and the arts. A key expectation is that the historical importance of the materials and their likely public and scholarly usefulness must be strong enough to justify the overall cost of the work.
Funding supports the core work involved in documentary editing and publication. This can include collecting and assembling relevant records, describing and preserving them, compiling and organizing the material into an edition, editing and annotating the documents, and publishing the resulting documentary source materials. The NHPRC emphasizes documentary editions rather than literary or interpretive projects. For that reason, it generally will not fund critical editions of works that are already published, except in cases where such items make up only a small component of a much larger documentary project grounded in original source materials.
A major priority of the program is free online public access. The Commission explicitly seeks projects that will publish their editions as a free online resource, and it tends to advance proposals that make strong, credible plans for online publication and open availability. Projects may still plan to publish in other formats such as print or microfilm, but they must also present a concrete plan for online publication, including how free access will be provided. Applicants are not required to convert previously published volumes into digital form as part of the new proposal; the emphasis is on moving forward with online access for the work supported under the grant.
The program allows both new and continuing projects to apply. Editions that have already received NHPRC support can request funding for a new or subsequent stage, but they must show that prior grant objectives were met and provide a substantially updated proposal. That update is expected to spell out the next set of activities, document progress toward online editions, and present a clearly justified new budget. First-time applicants can also apply to launch a historical documents publishing project, and those proposals are reviewed alongside all other submissions. For new starts, even if other media are planned later, the initial focus needs to be on preparing an online edition.
There are notable funding limitations. The NHPRC does not fund the purchase of historical records. It also will not fund projects to publish the papers of individuals who have been deceased for fewer than ten years. Applicants are encouraged to consult the Commission's broader “What We Do and Do Not Fund†guidance for additional restrictions and ineligible costs or activities.
Awards can cover up to three years, but recipients should plan for annual review because the Commission typically makes awards on an annual basis and conditions continued funding on satisfactory performance in prior project years. Annual award amounts generally range from $20,000 to $250,000. For this opportunity cycle, the Commission expected to make up to 30 grants, with total funding up to $4,000,000, depending on appropriations and availability.
Cost sharing is required, and applicants should expect the Commission to pay no more than 50 percent of total project costs for Publishing Historical Records projects. The required cost share can include direct and indirect costs, in-kind contributions, non-federal third-party support, and income earned directly by the project, as long as it is properly documented and allowable under federal rules. In addition, standard federal rights apply: the government reserves a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use grant-supported work for federal purposes and to authorize others to do the same. Grantees must also acknowledge NHPRC support in any publications and products created with grant assistance.
Eligibility spans a broad range of public and nonprofit entities, including state and local governments (state, county, city or township), federally recognized Native American tribal governments, public and state-controlled institutions of higher education, private institutions of higher education, and 501(c)(3) nonprofit organizations that are not higher education institutions. The grant falls under CFDA 89.003 (National Historical Publications and Records Grants) and is categorized under the humanities. For the specific posting referenced, the opportunity number is PUBLISHING 201106, originally posted December 15, 2010, with a closing date that was extended to July 7, 2011. The listed program contact for access issues was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
Publishing Historical Records Grant (NHPRC) - FAQs
What is the Publishing Historical Records grant?
The Publishing Historical Records grant is a competitive funding opportunity administered by the National Historical Publications and Records Commission (NHPRC) within the National Archives and Records Administration. It supports projects that publish documentary historical records of clear national significance.
What is the main purpose of this program?
The program is designed to make important primary source materials more accessible to broad audiences by supporting the editing and publication of documentary historical records. Supported projects may focus on the papers of major figures in American life or on broader historical movements and topics such as politics, military affairs, business and labor, social reform, culture, and the arts.
What kinds of materials does NHPRC want to see published?
NHPRC is looking for documentary historical records with strong historical importance and clear national significance. A key expectation is that the materials should have strong public and scholarly usefulness that justifies the overall cost of the work.
What activities can the grant funding support?
Funding supports the core work involved in documentary editing and publication. Examples of supported activities include collecting and assembling relevant records, describing and preserving them, compiling and organizing the material into an edition, editing and annotating documents, and publishing the resulting documentary source materials.
Does NHPRC fund interpretive or literary projects?
The program emphasizes documentary editions rather than literary or interpretive projects. Proposals are expected to focus on publishing documentary source materials rather than producing interpretive narratives.
Will NHPRC fund critical editions of works that are already published?
Generally, no. NHPRC typically will not fund critical editions of works that are already published, except in cases where such items make up only a small component of a much larger documentary project grounded in original source materials.
Is free online public access required?
Free online public access is a major priority. NHPRC explicitly seeks projects that will publish their editions as a free online resource and tends to advance proposals with strong, credible plans for online publication and open availability.
Can projects publish in print or microfilm as well?
Yes. Projects may plan to publish in formats such as print or microfilm, but they must also present a concrete plan for online publication, including how free access will be provided.
Do applicants have to digitize previously published volumes?
No. Applicants are not required to convert previously published volumes into digital form as part of the new proposal. The emphasis is on moving forward with online access for the work supported under the grant.
Are both new and continuing projects eligible to apply?
Yes. Both new projects and continuing projects may apply. Proposals from first-time applicants are reviewed alongside all other submissions.
What is expected from continuing projects that previously received NHPRC support?
Continuing projects must show that prior grant objectives were met and provide a substantially updated proposal. The update is expected to spell out the next set of activities, document progress toward online editions, and present a clearly justified new budget.
What is expected from first-time applicants starting a new edition?
First-time applicants can apply to launch a historical documents publishing project. For new starts, even if other media are planned later, the initial focus needs to be on preparing an online edition.
Are there restrictions on what NHPRC will not fund?
Yes. NHPRC does not fund the purchase of historical records. It also will not fund projects to publish the papers of individuals who have been deceased for fewer than ten years. Applicants are encouraged to consult NHPRC guidance on “What We Do and Do Not Fund†for additional restrictions and ineligible costs or activities.
How long can an award last?
Awards can cover up to three years. However, recipients should plan for annual review because the Commission typically makes awards on an annual basis and conditions continued funding on satisfactory performance in prior project years.
What is the typical award size?
Annual award amounts generally range from $20,000 to $250,000.
How many awards were expected in this cycle, and what was the total funding?
For the cycle described, the Commission expected to make up to 30 grants, with total funding up to $4,000,000, depending on appropriations and availability.
Is cost sharing required?
Yes. Cost sharing is required, and applicants should expect the Commission to pay no more than 50 percent of total project costs for Publishing Historical Records projects.
What counts toward the required cost share?
The required cost share can include direct and indirect costs, in-kind contributions, non-federal third-party support, and income earned directly by the project, as long as it is properly documented and allowable under federal rules.
Are there federal rights or licensing terms attached to grant-supported work?
Yes. Standard federal rights apply. The government reserves a royalty-free, non-exclusive, irrevocable license to reproduce, publish, or otherwise use grant-supported work for federal purposes and to authorize others to do the same.
Do grantees have to acknowledge NHPRC support?
Yes. Grantees must acknowledge NHPRC support in any publications and products created with grant assistance.
Who is eligible to apply?
Eligibility includes a broad range of public and nonprofit entities, including state and local governments (state, county, city or township), federally recognized Native American tribal governments, public and state-controlled institutions of higher education, private institutions of higher education, and 501(c)(3) nonprofit organizations that are not higher education institutions.
What is the CFDA number and program category?
The grant falls under CFDA 89.003 (National Historical Publications and Records Grants) and is categorized under the humanities.
What is the opportunity number and the key dates listed?
The opportunity number is PUBLISHING 201106. It was originally posted on December 15, 2010, and the closing date was extended to July 7, 2011.
Who was the listed contact for access issues?
The listed program contact for access issues was Jeff de la Concepcion, Grant Program Specialist, at 202-357-5022.
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