Opportunity Information: Apply for PRM AFR 11 CA AF 040111 HORN
Apply for PRM AFR 11 CA AF 040111 HORN
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "FY 2011 Funding Opportunity Announcement for NGO programs benefiting refugees in Ethiopia and Kenya" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.517 Overseas Refugee Assistance Programs for Africa.
- This funding opportunity was created on Apr 1, 2011 and posted on Apr 1, 2011.
- Applicants must submit their applications by May 3, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $1,600,000.00 in funding.
- The number of recipients for this funding is limited to 30 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education and international organizations and (2) International Organizations.
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Opportunity Summary:
This FY 2011 Funding Opportunity Announcement was issued by the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) to support NGO and international organization programs that assist refugees in Ethiopia and Kenya. The funding instrument is a cooperative agreement under CFDA 19.517 (Overseas Refugee Assistance Programs for Africa), and the work is framed broadly as refugee assistance and humanitarian support. PRM anticipated making around 30 awards under this announcement, with an emphasis on programs that align with PRM protection and assistance priorities and that can demonstrate strong coordination and measurable results.
The announcement came out on Friday, April 1, 2011, and proposals were due by Tuesday, May 3, 2011 at 12:00 p.m. (noon) Eastern Daylight Time. Late submissions were not accepted, and PRM explicitly urged applicants to submit early to reduce the risk of last-minute technical delays. Proposed program start dates were expected to fall between June 1 and September 15, 2011.
PRM would consider program plans lasting from 12 to 36 months, including multi-year proposals, but with an important limitation: actual awards would not exceed 12 months at a time. For projects proposed as multi-year efforts, PRM planned to fund in 12-month increments, with renewals possible for up to two additional 12-month periods (for a maximum of 36 months total) only if funding remained available, performance was strong, and the humanitarian need continued. Multi-year submissions needed to show clear, results-based indicators within the first 12 months, and continued funding after the first year required a noncompeting continuation application. PRM also made clear that funding in year one did not guarantee funding in later years and encouraged organizations to pursue diverse, long-term funding sources rather than relying on PRM as the sole donor.
Geographically, PRM set tight eligibility boundaries for where activities could take place. In Kenya, PRM would consider only proposals serving either camp-based refugees or urban refugees living in Nairobi. In Ethiopia, PRM would consider only proposals serving refugees in camps located in specific areas: near Dolo Ado (Bokolmayo and/or Melkadida), near Jijiga (Kebrebeyah, Aw Barre, and/or Sheder), or in the Shire area (Shimelba, My Ayni, and/or Adi Harush). While PRM encouraged projects that also benefit host communities, the agency emphasized its mandate to prioritize refugees and victims of conflict, and therefore limited consideration to projects where at least 50 of the targeted beneficiaries are refugees.
Sector priorities were also clearly defined. Proposed activities had to focus on one or more of the following: health and nutrition (including environmental health, reproductive health, psychosocial support, and services for persons with disabilities), protection (including prevention of and response to gender-based violence and services for unaccompanied minors), shelter and infrastructure, water and sanitation, and livelihoods (including primary education and vocational training). PRM indicated it would accept proposals from any NGO working in these sectors, but because of budget constraints it would prioritize organizations that could show strong operational readiness and coordination in the targeted locations.
To be competitive, applicants were expected to demonstrate several specific strengths. PRM gave clear preference to organizations with an established working relationship with UNHCR, current UNHCR funding, and/or a UNHCR letter of support that explains the service gap the proposed project would fill. PRM also looked for a proven track record delivering the proposed type of assistance in the same sector and geographic area, evidence of active coordination with other NGOs and international organizations (and, where feasible, with local authorities), and a concrete implementation plan with well-designed objectives and indicators. The performance framework needed to be SMART (specific, measurable, achievable, relevant and reliable, time-bound, and trackable), include established baselines, and contain at least one outcome or impact indicator per objective. PRM further expected appropriate beneficiary targeting in coordination with UNHCR and other relevant actors, and adherence to recognized international humanitarian standards, referencing PRM General NGO Guidelines as the benchmark for sector-specific expectations.
Budget rules were strict. PRM would only consider proposals with total budgets between $175,000 and $1,600,000; any submission above $1.6 million would be automatically disqualified. Cost sharing was not required, but PRM stated it views cost sharing favorably and prefers projects that show co-funding from non-U.S. government sources and a diversified donor base or organizational resources aligned with project goals.
Eligibility extended to two main applicant groups: (1) U.S.-based nonprofits with 501(c)(3) status (excluding institutions of higher education) and (2) international organizations. PRM also noted that international organizations running relevant programs should ensure those efforts were communicated to PRM by the closing date so PRM could assess the full landscape of IO and NGO activities when making funding decisions. For additional guidance, applicants were directed to the full announcement on Grants.gov and to PRM General NGO Guidelines on the PRM website, with program officer contacts provided for technical or programmatic questions.
Frequently Asked Questions (FAQs)
1) What is this funding opportunity?
This is a FY 2011 Funding Opportunity Announcement (FOA) from the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) to support NGO and international organization programs that assist refugees in Ethiopia and Kenya. The work is framed as refugee assistance and humanitarian support.
2) What type of award is PRM using?
PRM planned to fund selected projects through a cooperative agreement under CFDA 19.517, Overseas Refugee Assistance Programs for Africa.
3) About how many awards did PRM expect to make?
PRM anticipated making around 30 awards under this announcement.
4) When was the announcement released?
The announcement was issued on Friday, April 1, 2011.
5) What was the proposal deadline?
Proposals were due by Tuesday, May 3, 2011 at 12:00 p.m. (noon) Eastern Daylight Time.
6) Were late submissions accepted?
No. Late submissions were not accepted. PRM urged applicants to submit early to reduce the risk of last-minute technical delays.
7) What were the expected project start dates?
Proposed program start dates were expected to fall between June 1 and September 15, 2011.
8) What project period lengths were allowed?
PRM would consider program plans lasting from 12 to 36 months, including multi-year proposals.
9) If multi-year projects were allowed, how would PRM actually fund them?
Even if a program plan covered up to 36 months, actual awards would not exceed 12 months at a time. For multi-year efforts, PRM planned to fund in 12-month increments, with renewals possible for up to two additional 12-month periods (maximum 36 months total), depending on funding availability, strong performance, and continued humanitarian need.
10) Does receiving funding in year one guarantee funding in later years?
No. PRM stated that funding in year one did not guarantee funding in later years and encouraged organizations to pursue diverse, long-term funding sources rather than relying on PRM as the sole donor.
11) What is required to be considered for year-two or year-three funding on a multi-year plan?
Continued funding after the first year would require a noncompeting continuation application, and PRM would only consider renewal if funding remained available, performance was strong, and the humanitarian need continued.
12) What did PRM require in the first 12 months of a multi-year submission?
Multi-year submissions needed to show clear, results-based indicators within the first 12 months.
13) Which countries were eligible for programming under this FOA?
PRM sought proposals assisting refugees in Ethiopia and Kenya, with strict geographic limits on eligible locations within each country.
14) What locations in Kenya were eligible?
In Kenya, PRM would consider only proposals serving either camp-based refugees or urban refugees living in Nairobi.
15) What locations in Ethiopia were eligible?
In Ethiopia, PRM would consider only proposals serving refugees in camps located in specific areas: near Dolo Ado (Bokolmayo and/or Melkadida), near Jijiga (Kebrebeyah, Aw Barre, and/or Sheder), or in the Shire area (Shimelba, My Ayni, and/or Adi Harush).
16) Could a project include host communities as beneficiaries?
Yes, PRM encouraged projects that also benefit host communities, but emphasized its mandate to prioritize refugees and victims of conflict.
17) What minimum percentage of beneficiaries had to be refugees?
PRM limited consideration to projects where at least 50 percent of the targeted beneficiaries are refugees.
18) What sectors and activities were eligible for funding?
Proposed activities had to focus on one or more of the following sectors: health and nutrition (including environmental health, reproductive health, psychosocial support, and services for persons with disabilities), protection (including prevention of and response to gender-based violence and services for unaccompanied minors), shelter and infrastructure, water and sanitation, and livelihoods (including primary education and vocational training).
19) Did PRM restrict eligibility to certain types of NGOs within those sectors?
PRM indicated it would accept proposals from any NGO working in the listed sectors, but due to budget constraints it would prioritize organizations that could show strong operational readiness and coordination in the targeted locations.
20) What characteristics did PRM say would make an applicant more competitive?
PRM expected competitive applicants to demonstrate strong coordination and measurable results, including: an established working relationship with UNHCR; current UNHCR funding and/or a UNHCR letter of support explaining the service gap the project would fill; a proven track record delivering the proposed assistance in the same sector and geographic area; active coordination with other NGOs and international organizations (and where feasible, local authorities); and a concrete implementation plan with well-designed objectives and indicators.
21) What did PRM expect for monitoring, evaluation, and indicators?
PRM expected a SMART performance framework (specific, measurable, achievable, relevant and reliable, time-bound, and trackable) that includes established baselines and at least one outcome or impact indicator per objective.
22) Were there expectations about beneficiary targeting and coordination?
Yes. PRM expected appropriate beneficiary targeting in coordination with UNHCR and other relevant actors.
23) Did PRM require adherence to specific humanitarian standards or guidelines?
Yes. PRM expected adherence to recognized international humanitarian standards and referenced PRM General NGO Guidelines as the benchmark for sector-specific expectations.
24) What were the minimum and maximum allowable budgets?
PRM would only consider proposals with total budgets between $175,000 and $1,600,000.
25) What happens if a proposal budget exceeded $1.6 million?
Any submission above $1.6 million would be automatically disqualified.
26) Was cost sharing required?
No. Cost sharing was not required.
27) How did PRM view cost sharing and co-funding?
PRM stated it views cost sharing favorably and prefers projects that show co-funding from non-U.S. government sources and a diversified donor base or organizational resources aligned with project goals.
28) Who was eligible to apply?
Eligibility extended to: (1) U.S.-based nonprofits with 501(c)(3) status (excluding institutions of higher education) and (2) international organizations.
29) Were institutions of higher education eligible as applicants?
No. The eligible U.S.-based nonprofit category explicitly excluded institutions of higher education.
30) Did PRM say anything specific to international organizations already operating programs?
Yes. PRM noted that international organizations running relevant programs should ensure those efforts were communicated to PRM by the closing date so PRM could assess the full landscape of IO and NGO activities when making funding decisions.
31) Where were applicants directed to find full instructions and guidance?
Applicants were directed to the full announcement on Grants.gov and to PRM General NGO Guidelines on the PRM website.
32) What if an applicant had technical or programmatic questions?
The announcement referenced program officer contacts for technical or programmatic questions.
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