Opportunity Information: Apply for F13AS00132
Apply for F13AS00132
- The Fish and Wildlife Service in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Native Prairie Adaptive Management Project Decision Support Tool" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 15.654 Visitor Facility Enhancements Refuges and Wildlife.
- This funding opportunity was created on Apr 2, 2013 and posted on Apr 2, 2013.
- Applicants must submit their applications by Apr 3, 2013 This Single Source Award is being awarded in accordance with Department of the Interior Policy 505 DM 2.14 (See Additional Information of Eligibility Section). (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $31,243.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $31,243.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- This is a Notice of Intent to award a Single Source Cooperative agreement to the Chicago Botanic Garden for the purpose of improving the functionality of the Native Prairie Adaptive Management Project Decision Support Tool that is housed on the DOI SharePoint Portal.
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Opportunity Summary:
The Native Prairie Adaptive Management Project Decision Support Tool opportunity is a Fish and Wildlife Service (Department of the Interior) discretionary funding notice describing an intended single-source cooperative agreement to the Chicago Botanic Garden. The purpose is to improve the functionality and performance of the Native Prairie Adaptive Management Project Decision Support Tool, which is hosted on the DOI SharePoint Portal. This is framed as a continuation effort where continuity matters because multiple tasks were already in progress, and the selected recipient is described as having specialized expertise in linking databases to models within a SharePoint environment. Because of those continuity and unique-qualification factors, the award is intended to be made without competition under DOI policy (505 DM 2.14).
The technical work focuses heavily on data management, archiving, and system performance improvements across SharePoint lists, an Access-based coordinator database, and associated reports and summary outputs. A major deliverable is the creation of archive tables for each SharePoint list so prior-year records can be stored separately while the main working tables are cleared for new annual data entry. This implies reorganizing how the system handles year-over-year records so that historical data remains accessible without bogging down current-season entry and retrieval.
Several specific system updates are called out. On the SharePoint side, the project includes adjustments to tables/lists, modifications to forms, and changes to the source feeding a summary Excel file stored in SharePoint. On the Microsoft Access coordinator database side, the work includes redoing the import function so the current year data is copied into newly created archive tables, uploading those archive tables to SharePoint, deleting data from the working tables in SharePoint once it has been archived, and then reworking queries so they pull from archive tables rather than relying on the working tables. In practical terms, this is a redesign of the data pipeline so routine annual turnover (end-of-season closeout and new-season startup) becomes cleaner and less error-prone.
User-facing data entry improvements are another key theme. The grant calls for modifying data entry forms to speed up entry and reduce friction during the season, especially when record counts become large. It also specifies creating duplicate lists for forms that accumulate lots of records, with the goal of preventing slow performance at the end of the data entry season. In addition, existing reports in both the coordinator and cooperator databases must be modified so they still work correctly after the archiving approach, list duplication, and query changes are implemented.
Finally, the award includes operational support during the annual "data roll up" phase, meaning general assistance to help run the Decision Support Tool when yearly data are compiled, consolidated, and prepared for analysis and decision-making. In other words, it is not only a build-and-handoff effort; it also includes hands-on support during a recurring, time-sensitive workflow.
Administratively, the opportunity is listed under Funding Opportunity Number F13AS00132 and CFDA 15.654 (Visitor Facility Enhancements; Refuges and Wildlife). It anticipates a single award with an estimated total funding amount of $31,243 (award ceiling also $31,243; award floor $1,000) and no cost-sharing or matching requirement. The opportunity was posted April 2, 2013, with an original and current closing date of April 3, 2013, and an archive date of May 3, 2013. The listed agency contact is Cami Dixon (camidixon@fws.gov, 701-752-4218 ext. 9) for assistance accessing the full announcement.
Native Prairie Adaptive Management Project Decision Support Tool - FAQs
What is this funding opportunity about?
This notice describes a Fish and Wildlife Service (Department of the Interior) discretionary funding opportunity to improve the functionality and performance of the Native Prairie Adaptive Management Project Decision Support Tool, which is hosted on the DOI SharePoint Portal.
Which agency is offering the award?
The awarding agency is the U.S. Fish and Wildlife Service, within the Department of the Interior.
What type of award is being used?
The notice describes an intended single-source cooperative agreement.
Is this opportunity competitive?
No. The notice states the award is intended to be made without competition under DOI policy (505 DM 2.14), due to continuity needs and the intended recipient's unique qualifications.
Who is the intended recipient?
The notice identifies the Chicago Botanic Garden as the intended single-source recipient.
Why is the award intended to be single-source?
The notice frames the work as a continuation effort where continuity matters because multiple tasks were already in progress. It also states the intended recipient has specialized expertise in linking databases to models within a SharePoint environment.
What is the main purpose of the project work?
The purpose is to improve the Decision Support Tool's functionality and performance, with a heavy focus on data management, data archiving, and system performance improvements across SharePoint lists, an Access-based coordinator database, and related reports and summary outputs.
Where is the Decision Support Tool hosted?
The tool is hosted on the DOI SharePoint Portal.
What major data-archiving deliverable is required?
A major deliverable is the creation of archive tables for each SharePoint list so that prior-year records can be stored separately while the main working tables are cleared for new annual data entry.
What problem is the archiving approach trying to solve?
Based on the notice, the archiving design is intended to keep historical data accessible without slowing down current-season data entry and retrieval as record counts grow year over year.
What SharePoint-related updates are included?
The notice calls out adjustments to SharePoint tables/lists, modifications to SharePoint forms, and changes to the data source feeding a summary Excel file stored in SharePoint.
What Microsoft Access-related updates are included?
On the Access coordinator database side, the work includes redoing the import function so current year data is copied into newly created archive tables, uploading those archive tables to SharePoint, deleting data from the working tables in SharePoint once it has been archived, and reworking queries so they pull from archive tables rather than relying on the working tables.
Does the project change how the annual rollover is handled?
Yes. The described work redesigns the data pipeline so routine annual turnover (end-of-season closeout and new-season startup) becomes cleaner and less error-prone by separating historical records into archives and resetting working tables for new entry.
What user-facing data entry improvements are part of the work?
The notice specifies modifying data entry forms to speed up entry and reduce friction during the season, especially when record counts become large.
How does the project plan to address slow performance late in the data-entry season?
It calls for creating duplicate lists for forms that accumulate lots of records, with the goal of preventing slow performance at the end of the data entry season.
Will existing reports need to be updated?
Yes. The notice states that existing reports in both the coordinator and cooperator databases must be modified so they still work correctly after the archiving approach, list duplication, and query changes are implemented.
Is there support included beyond the development work?
Yes. The award includes operational support during the annual "data roll up" phase, described as general assistance to help run the Decision Support Tool when yearly data are compiled, consolidated, and prepared for analysis and decision-making.
Is this a build-and-handoff project only?
No. The notice explicitly includes hands-on operational support during a recurring, time-sensitive workflow (the annual data roll up).
What is the Funding Opportunity Number?
The Funding Opportunity Number listed is F13AS00132.
What CFDA number is associated with this opportunity?
The notice lists CFDA 15.654 (Visitor Facility Enhancements; Refuges and Wildlife).
How many awards are anticipated?
The notice anticipates a single award.
What is the estimated total funding amount?
The estimated total funding amount is $31,243.
What are the award ceiling and floor?
The award ceiling is $31,243 and the award floor is $1,000.
Is cost-sharing or matching required?
No. The notice states there is no cost-sharing or matching requirement.
When was the opportunity posted?
The opportunity was posted on April 2, 2013.
What is the closing date?
The original and current closing date listed is April 3, 2013.
What is the archive date?
The archive date is listed as May 3, 2013.
Who is the agency contact for this opportunity?
The listed agency contact is Cami Dixon.
How can someone contact the agency for help accessing the full announcement?
The notice lists Cami Dixon at camidixon@fws.gov and 701-752-4218 ext. 9 for assistance accessing the full announcement.
What kinds of systems are explicitly mentioned as part of the technical scope?
The scope explicitly references SharePoint lists/tables and forms, a Microsoft Access coordinator database, associated queries, reports in both coordinator and cooperator databases, and a summary Excel file stored in SharePoint.
What happens to the working SharePoint tables after data are archived?
The notice states that once data has been archived, data would be deleted from the working tables in SharePoint to clear them for new annual data entry.
Will historical data still be available after the working tables are cleared?
Yes. The archiving approach is described as storing prior-year records in archive tables, implying historical data remains accessible while the working tables are kept lighter for current-season use.
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