Opportunity Information: Apply for PRM A 10 CA 001 EUR 032009 AUSTRIA
Apply for PRM A 10 CA 001 EUR 032009 AUSTRIA
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Request for Proposals for the Overseas Processing Entity (OPE) in Vienna, Austria" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.520 Overseas Refugee Assistance Programs for Europe.
- This funding opportunity was created on Mar 20, 2009 and posted on Mar 20, 2009.
- Applicants must submit their applications by May 20, 2009. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- Eligible Applicants Organizations eligible to submit proposals include entities that have demonstrated satisfactory performance working as a State Department funded organization with the United States Refugee Admissions Program, domestically or overseas, within the last five years. Organizations must also meet the following requirements in order to be considered as candidates to operate the OPE a. Be authorized by the Government of Austria to conduct activities relating to the welfare, protection, or maintenance of refugees in Austria Non governmental organizations (NGOs) must have recognized status as a legal representative office (OR representation office ) of a foreign organization, or registered or incorporated under Austrian law by May 20, 2009. International organizations (IOs) must be accredited as an office of an IO by the Ministry of Foreign Affairs on the basis of a seat (or headquarters) agreement with the Republic of Austria, with such office being permitted under the laws of Austria to engage in activities related to the welfare, protection, or maintenance of refugees, asylum seekers or migrants by May 20, 2009. b. Have evidence of effective coordination with U.S. Government agencies, other NGOs and/or IOs involved with the U.S. Refugee Admissions Program. c. Possess management capacity at the agency s headquarters sufficient to oversee the operation of the OPE. Failure to satisfy the above requirements will preclude any further consideration of a proposal. Eligible applicants include (1) Nonprofits having 501(c)(3) status with the IRS, other than institutions of higher education and international organizations and (2)international organizations. Repsonses from International Organizations to this announcement will be subject to established PRM authorities and procedures for voluntary contributions to International Organizations.
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Opportunity Summary:
This grant opportunity is a U.S. Department of State Bureau of Population, Refugees and Migration (PRM) request for proposals to operate the Overseas Processing Entity (OPE) in Vienna, Austria in support of the U.S. Refugee Admissions Program (USRAP). The core purpose is straightforward: PRM wants one qualified organization to run the refugee processing operation for applicants handled through Vienna, using the Worldwide Refugee Admissions Processing System (WRAPS) and following PRM-established procedures. In practical terms, the selected organization would function as the on-the-ground processing platform, responsible for carrying out the administrative and case-processing work needed to move refugee cases through the USRAP pipeline in that location.
The funding instrument is a Cooperative Agreement, which typically means PRM expects an ongoing, substantial level of involvement and coordination with the awardee compared to a standard grant. PRM anticipates making a single award (ExpectedAwards: 1). The program is listed under CFDA 19.520, Overseas Refugee Assistance Programs for Europe. There is no cost sharing or matching requirement stated. Award floor and ceiling are both listed as 0 in the posting, which generally signals that the final amount is not pre-set in the notice and will instead be determined based on an approved budget and allowable costs tied to the proposed scope of work.
The work itself is centered on delivering refugee processing services in Vienna. The announcement emphasizes that processing must be conducted in WRAPS and in alignment with PRM procedures. The organization operating the OPE would be funded for all approved costs associated with providing these required services, based on the budget submitted with the proposal and subsequently approved. The notice also makes clear that funding may be renewed for up to two additional fiscal years beyond the initial period, but only if three conditions hold: there remains a continuing need for the OPE in Vienna, the organization is delivering satisfactory performance, and funds are available. Renewal would be handled through annual budget submissions, meaning the operator should expect yearly financial planning and review rather than assuming multi-year funding is automatic.
Eligibility is limited and fairly specific. Applicants must be organizations that have demonstrated satisfactory performance as a State Department-funded organization supporting USRAP either domestically or overseas within the last five years. Beyond that baseline, applicants must meet several Vienna- and Austria-specific operational requirements. First, they must be authorized by the Government of Austria to conduct activities related to the welfare, protection, or maintenance of refugees in Austria. For non-governmental organizations, this means having recognized status as a legal representative office of a foreign organization or being registered/incorporated under Austrian law by the closing date (May 20, 2009). For international organizations, the requirement is accreditation as an office of an international organization by Austria's Ministry of Foreign Affairs under a seat (headquarters) agreement, with permission under Austrian law to conduct relevant activities for refugees, asylum seekers, or migrants, also by May 20, 2009. Second, applicants must show evidence of effective coordination with U.S. government agencies and with other NGOs and/or international organizations involved in USRAP. Third, applicants must have sufficient headquarters-level management capacity to oversee the Vienna operation. The notice is explicit that failure to satisfy these requirements disqualifies the proposal from further consideration.
The applicant types called out as eligible include nonprofits with 501(c)(3) status (excluding institutions of higher education) and international organizations. The notice adds an important procedural point for international organizations: their submissions will be handled under PRM's established authorities and procedures for voluntary contributions to international organizations, which can affect how awards are structured and administered compared to a standard domestic nonprofit award.
Timing and administrative details are clearly defined in the posting. The opportunity was posted and created on March 20, 2009, with an original and current closing date of May 20, 2009, and an archive date of June 19, 2009. The Funding Opportunity Number is PRM A 10 CA 001 EUR 032009 AUSTRIA, and the title is "Request for Proposals for the Overseas Processing Entity (OPE) in Vienna, Austria." For prospective applicants who needed access to the full announcement or had submission questions, PRM provided points of contact: Nancy Long (Overseas Program Officer) and Lisa L. Meyer, with phone numbers and email addresses included in the notice.
Overall, the opportunity is designed to select one experienced, operationally capable organization already proven in PRM/USRAP-funded work to run the Vienna-based refugee processing platform. The emphasis is on compliance with PRM procedures, WRAPS-based case processing, legal ability to operate in Austria, demonstrated interagency coordination, and strong management oversight from headquarters, with funding structured to cover approved operational costs and the possibility of renewal based on performance, continued need, and available appropriations.
Frequently Asked Questions (FAQs)
1) What is this grant opportunity about?
This opportunity is a U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) request for proposals to operate the Overseas Processing Entity (OPE) in Vienna, Austria in support of the U.S. Refugee Admissions Program (USRAP).
2) What is the core purpose of the OPE in Vienna?
The purpose is to run the refugee processing operation for applicants handled through Vienna by carrying out the administrative and case-processing work required to move refugee cases through the USRAP pipeline at that location.
3) Who is funding this opportunity?
The funder is the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM).
4) What is the funding instrument type?
The funding instrument is a Cooperative Agreement. This typically indicates PRM expects ongoing coordination and substantial involvement with the awardee compared to a standard grant.
5) How many awards does PRM expect to make?
PRM anticipates making a single award (ExpectedAwards: 1).
6) What program or CFDA is associated with this opportunity?
The opportunity is listed under CFDA 19.520, Overseas Refugee Assistance Programs for Europe.
7) Is cost sharing or matching required?
No cost sharing or matching requirement is stated in the posting.
8) How much funding is available (award floor/ceiling)?
The award floor and ceiling are both listed as 0. This generally indicates the final award amount is not pre-set in the notice and will be determined based on the proposed scope of work and an approved budget of allowable costs.
9) Where will the work be performed?
The work is centered on delivering refugee processing services in Vienna, Austria.
10) What system must be used to process cases?
Processing must be conducted using the Worldwide Refugee Admissions Processing System (WRAPS).
11) What procedures must the OPE follow?
The OPE must operate in alignment with PRM-established procedures.
12) What does PRM mean by an "Overseas Processing Entity (OPE)" in this context?
In practical terms, the selected organization functions as the on-the-ground processing platform in Vienna, responsible for the administrative and case-processing work needed to advance refugee cases through USRAP for that location.
13) What costs can be funded under this award?
The organization operating the OPE would be funded for all approved costs associated with providing the required processing services, based on the budget submitted with the proposal and subsequently approved.
14) Can the award be renewed or extended?
Yes. The notice states funding may be renewed for up to two additional fiscal years beyond the initial period, but only if there is a continuing need for the OPE in Vienna, performance is satisfactory, and funds are available.
15) Is multi-year funding automatic if selected?
No. Renewal is not automatic. The notice indicates renewal would be handled through annual budget submissions and is contingent on continuing need, satisfactory performance, and available funding.
16) Who is eligible to apply?
Eligibility is limited to organizations that have demonstrated satisfactory performance as a State Department-funded organization supporting USRAP either domestically or overseas within the last five years, and that also meet the Austria/Vienna operational and legal requirements described in the notice.
17) Which applicant types are specifically called out as eligible?
The notice identifies eligible applicants as nonprofits with 501(c)(3) status (excluding institutions of higher education) and international organizations.
18) What prior performance requirement must applicants meet?
Applicants must have demonstrated satisfactory performance as a State Department-funded organization supporting USRAP domestically or overseas within the last five years.
19) What Austria-specific authorization is required to be eligible?
Applicants must be authorized by the Government of Austria to conduct activities related to the welfare, protection, or maintenance of refugees in Austria.
20) What are the legal requirements in Austria for non-governmental organizations (NGOs)?
For NGOs, the notice requires recognized status as a legal representative office of a foreign organization or registration/incorporation under Austrian law by the closing date (May 20, 2009).
21) What are the legal requirements in Austria for international organizations?
International organizations must be accredited as an office of an international organization by Austria's Ministry of Foreign Affairs under a seat (headquarters) agreement, with permission under Austrian law to conduct relevant activities for refugees, asylum seekers, or migrants, by May 20, 2009.
22) What coordination capacity must applicants demonstrate?
Applicants must show evidence of effective coordination with U.S. government agencies and with other NGOs and/or international organizations involved in USRAP.
23) What management capacity is required?
Applicants must have sufficient headquarters-level management capacity to oversee the Vienna operation.
24) What happens if an applicant does not meet the eligibility requirements?
The notice states that failure to satisfy the stated requirements disqualifies the proposal from further consideration.
25) Are institutions of higher education eligible if they have 501(c)(3) status?
The notice specifies nonprofits with 501(c)(3) status are eligible, excluding institutions of higher education.
26) Are there special administrative considerations for international organizations?
Yes. The notice states that submissions from international organizations will be handled under PRM's established authorities and procedures for voluntary contributions to international organizations, which can affect how awards are structured and administered compared to a standard domestic nonprofit award.
27) What is the Funding Opportunity Number for this solicitation?
The Funding Opportunity Number is PRM A 10 CA 001 EUR 032009 AUSTRIA.
28) What is the official title of the opportunity?
The title is "Request for Proposals for the Overseas Processing Entity (OPE) in Vienna, Austria."
29) When was the opportunity posted and when did it close?
The opportunity was posted and created on March 20, 2009. The closing date was May 20, 2009 (original and current closing date).
30) When was the opportunity archived?
The archive date listed is June 19, 2009.
31) Who were the points of contact listed in the notice?
The notice listed Nancy Long (Overseas Program Officer) and Lisa L. Meyer as points of contact, and included phone numbers and email addresses.
32) What should applicants expect regarding budgeting if the award is renewed?
The notice indicates renewal would occur through annual budget submissions, so the operator should plan for yearly financial planning and PRM review rather than assuming multi-year funding is guaranteed.
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