Opportunity Information: Apply for AMENDMENT NO 3 TO APS INDONESIA 09 014
Apply for AMENDMENT NO 3 TO APS INDONESIA 09 014
- The Indonesia USAID Jakarta in the education sector is offering a public funding opportunity titled "SUPPORTING UNIVERSITIES TO PARTNER ACROSS THE PACIFIC" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 98.001 USAID Foreign Assistance for Programs Overseas.
- This funding opportunity was created on Jul 1, 2010 and posted on Aug 10, 2009.
- Applicants must submit their applications by Aug 27, 2010. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $650,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $650,000.00 in funding.
- The number of recipients for this funding is limited to 10 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education Private institutions of higher education.
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Opportunity Summary:
SUPPORTING UNIVERSITIES TO PARTNER ACROSS THE PACIFIC is a USAID/Indonesia (Jakarta) discretionary funding opportunity in the education sector, offered through a cooperative agreement mechanism. The program is structured as an Annual Program Statement (APS) identified as Indonesia 09 014, first issued on August 10, 2009, and later updated through multiple amendments. Across these amendments, USAID refines the rules for who can apply, how proposals should be submitted, what reviewers will look for, and how the competition timeline works. The overall intent is to support partnerships among universities across the Pacific region, with a clear emphasis on collaboration between Indonesian and US institutions of higher education and on strengthening institutional capacity through structured, outcomes-driven partnerships.
A central change highlighted in the materials is the series of amendments that adjust eligibility and competition logistics. Amendment No. 2 (issued February 3, 2010) made a major eligibility shift by explicitly allowing Indonesian universities to apply as the lead institution, rather than limiting leadership to US-based entities. It also clarified that for the later competition rounds there would be no preference as to whether the lead institution is Indonesian or US, as long as all the other APS requirements are satisfied. In practice, this is meant to remove structural barriers and encourage Indonesian institutions to take a more direct leadership role in partnership design and implementation, while still preserving the binational collaboration focus.
The opportunity is organized around phased concept paper submissions rather than a single one-time deadline. The APS set concept paper closing dates for three phases: September 8, 2009 (first phase), April 30, 2010 (second phase), and August 27, 2010 (third phase). Questions were due ahead of time for later phases (March 4, 2010 for the second phase and June 28, 2010 for the third phase). Concept papers had to be submitted by 4:00 PM Jakarta local time via email to aps09_014@usaid.gov. One practical purpose of the amended timeline was to give universities additional time to prepare stronger, more competitive concept papers, reflecting USAID's interest in improving proposal quality and making the process more workable for academic institutions.
Several amendments also revised core proposal and review content within the APS. Specifically, updates were made to sections describing intended partnership characteristics, concept paper technical narrative requirements, and the technical evaluation criteria used both for concept papers and for full applications. The amendments also updated expectations for management planning, signaling that USAID wanted clearer descriptions of how partnerships would be governed, managed, staffed, and monitored. These kinds of edits typically matter because they shape what applicants must include (for example, clearer roles, timelines, deliverables, and performance monitoring) and how reviewers score submissions.
Another notable administrative addition in Amendment No. 2 was the insertion of two new sections into the full application stage: a Responsibility Determination section and a Pre-Award Survey (also described as a grant worthiness assessment). These provisions indicate that beyond technical merit, USAID planned to assess whether prospective awardees have the organizational integrity, financial systems, internal controls, and management capacity needed to responsibly handle federal assistance funds. For applicants, this usually translates into the need to demonstrate solid financial management practices, documented policies and procedures, and adequate administrative capacity to comply with USAID rules.
The materials also note that organizations that submitted concept papers in 2009 and were not selected were encouraged to revise and resubmit in later phases. This is important because it confirms the APS was intended to be iterative and competitive across multiple rounds, with feedback and refinements expected, rather than a one-and-done process. It also suggests that USAID was actively trying to widen the pool of viable partnerships by allowing applicants to improve proposals based on guidance.
From the funding synopsis, the opportunity anticipated up to 10 awards, with an estimated total funding amount of $650,000. Individual award sizes were expected to fall between an award floor of $200,000 and an award ceiling of $650,000, and the program required cost sharing or matching, meaning applicants needed to contribute non-federal resources (cash and/or in-kind, depending on the APS terms) as part of the overall project budget. Eligible applicants were public/state-controlled institutions of higher education and private institutions of higher education, consistent with the program's university-to-university partnership focus. The CFDA listing provided is 98.001 (USAID Foreign Assistance for Programs Overseas). The posting date is recorded as August 10, 2009, and the final concept paper closing date reflected in the record is August 27, 2010, with an archive date of September 27, 2010.
Finally, the description references Amendment No. 4, which specifically aimed to clarify and revise language in a particular Q&A item (No. 12) from Amendment No. 3 regarding applicant eligibility. In other words, by the time Amendment No. 4 was issued, USAID was still fine-tuning the exact wording governing who could apply and under what conditions, likely to eliminate confusion created by prior interpretations. For applicants, the practical takeaway is that the latest amendment language controls, and eligibility should be confirmed against the most current APS text and associated Q&A. For access issues or administrative questions, the listed USAID contact was Asuncion Juico, Contracting Officer, reachable by phone at 62-21-3435-9496 or by email at aps09_014@usaid.gov.
Frequently Asked Questions (FAQs)
1) What is the "Supporting Universities to Partner Across the Pacific" opportunity?
It is a USAID/Indonesia (Jakarta) discretionary funding opportunity in the education sector designed to support structured partnerships among universities across the Pacific region, with a clear emphasis on collaboration between Indonesian and US institutions of higher education and on strengthening institutional capacity through outcomes-driven partnerships.
2) What funding mechanism is being used?
The opportunity is offered through a cooperative agreement mechanism.
3) What type of solicitation is this?
The program is structured as an Annual Program Statement (APS).
4) What is the APS identifier for this opportunity?
The APS is identified as Indonesia 09 014.
5) When was the APS first issued?
The APS was first issued on August 10, 2009.
6) Has the APS been amended, and why do the amendments matter?
Yes. The APS was updated through multiple amendments. Across these amendments, USAID refined rules for who can apply, how proposals should be submitted, what reviewers will look for, and how the competition timeline works. In practice, this means applicants should rely on the most current amendment language when preparing submissions, especially for eligibility and required content.
7) Who is eligible to apply?
Eligible applicants are public/state-controlled institutions of higher education and private institutions of higher education, consistent with the university-to-university partnership focus.
8) Can an Indonesian university be the lead institution?
Yes. Amendment No. 2 (issued February 3, 2010) explicitly allowed Indonesian universities to apply as the lead institution, rather than limiting leadership to US-based entities.
9) Is there a preference for whether the lead institution is Indonesian or US-based?
For later competition rounds, the materials clarify there would be no preference as to whether the lead institution is Indonesian or US, as long as all other APS requirements are satisfied.
10) What is the main goal of the program?
The overall intent is to support partnerships among universities across the Pacific, emphasizing Indonesian-US higher education collaboration and strengthening institutional capacity through structured partnerships with clear outcomes.
11) How does the application process work (concept paper vs. full application)?
The opportunity is organized around phased concept paper submissions rather than a single one-time deadline. The amendments also describe updates to the full application stage, including added administrative review steps (Responsibility Determination and a Pre-Award Survey/grant worthiness assessment).
12) What are the concept paper closing dates for each phase?
The APS set concept paper closing dates for three phases: September 8, 2009 (first phase), April 30, 2010 (second phase), and August 27, 2010 (third phase).
13) Were there separate deadlines for submitting questions?
Yes. Questions were due ahead of time for later phases: March 4, 2010 for the second phase and June 28, 2010 for the third phase.
14) What time were concept papers due, and which time zone applies?
Concept papers had to be submitted by 4:00 PM Jakarta local time.
15) How were concept papers submitted?
Concept papers were submitted by email to aps09_014@usaid.gov.
16) Why did USAID structure the competition into multiple phases?
One practical purpose of the amended timeline was to give universities additional time to prepare stronger, more competitive concept papers, reflecting USAID's interest in improving proposal quality and making the process more workable for academic institutions.
17) Were applicants allowed to resubmit if they were not selected in an earlier phase?
Yes. Organizations that submitted concept papers in 2009 and were not selected were encouraged to revise and resubmit in later phases, indicating an iterative, multi-round competitive process.
18) What kinds of proposal content were revised by amendments?
Several amendments revised sections describing intended partnership characteristics, concept paper technical narrative requirements, and the technical evaluation criteria used for concept papers and full applications. Amendments also updated expectations for management planning.
19) What does "updated expectations for management planning" imply for applicants?
The amendments signaled that USAID wanted clearer descriptions of how partnerships would be governed, managed, staffed, and monitored. Applicants generally needed to provide clearer roles, timelines, deliverables, and performance monitoring details aligned with the revised expectations.
20) What evaluation criteria were used?
The amendments updated the technical evaluation criteria used both for concept papers and for full applications. (Specific criteria are not listed in the provided summary, but the materials indicate the criteria were revised through amendments.)
21) What is the Responsibility Determination mentioned in Amendment No. 2?
It is an added full-application-stage review section indicating that, beyond technical merit, USAID would assess whether prospective awardees have the organizational integrity and capacity needed to responsibly manage federal assistance funds.
22) What is the Pre-Award Survey (grant worthiness assessment)?
It is an assessment added in Amendment No. 2 (at the full application stage) to review an applicant's financial systems, internal controls, management capacity, and overall ability to comply with USAID requirements for handling federal assistance funds.
23) What does the grant worthiness assessment mean for applicants in practical terms?
Based on the description provided, applicants should expect scrutiny of financial management practices, documented policies and procedures, internal controls, and administrative capacity as part of the pre-award process.
24) How many awards were anticipated?
The funding synopsis anticipated up to 10 awards.
25) What was the estimated total funding amount for the opportunity?
The estimated total funding amount was $650,000.
26) What were the expected minimum and maximum award sizes?
Individual award sizes were expected to fall between an award floor of $200,000 and an award ceiling of $650,000.
27) Is cost sharing or matching required?
Yes. The program required cost sharing or matching, meaning applicants needed to contribute non-federal resources as part of the overall project budget.
28) What kinds of resources could count toward cost sharing/matching?
The summary notes non-federal resources, which may include cash and/or in-kind contributions depending on APS terms.
29) What is the CFDA number for this opportunity?
The CFDA listing provided is 98.001 (USAID Foreign Assistance for Programs Overseas).
30) What is the last concept paper closing date shown in the record?
The final concept paper closing date reflected in the record is August 27, 2010.
31) When was the opportunity archived?
The archive date is September 27, 2010.
32) What did Amendment No. 4 address?
Amendment No. 4 aimed to clarify and revise language in a specific Q&A item (No. 12) from Amendment No. 3 regarding applicant eligibility, suggesting USAID was fine-tuning eligibility wording to reduce confusion.
33) Which eligibility wording should applicants rely on if amendments conflict?
The practical takeaway noted is that the latest amendment language controls, and eligibility should be confirmed against the most current APS text and associated Q&A.
34) Who is the listed USAID contact for access issues or administrative questions?
The listed contact is Asuncion Juico, Contracting Officer.
35) How can applicants contact USAID about this APS?
By phone at 62-21-3435-9496 or by email at aps09_014@usaid.gov.
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