Opportunity Information: Apply for ECA PE C PY 12 06
Apply for ECA PE C PY 12 06
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "The Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on Nov 1, 2011 and posted on Nov 1, 2011.
- Applicants must submit their applications by Dec 22, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $8,500,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $850,000.00 in funding.
- The number of recipients for this funding is limited to 15 candidate(s).
- Eligible applicants include: Private institutions of higher education Public and State controlled institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring grant opportunity is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) cooperative agreement aimed at supporting the FLEX program during the 2012-2013 academic year. FLEX is designed to build mutual understanding between the United States and countries in Eurasia by bringing secondary school students from that region to live with American host families and attend U.S. high schools for one academic year. The idea is two-way cultural learning: students experience everyday American life firsthand, while U.S. families, schools, and communities gain direct exposure to Eurasian cultures, traditions, and perspectives through the students they host.
Under this opportunity, ECA is seeking proposals from eligible U.S.-based nonprofit organizations to manage major on-the-ground components of the exchange for a portion of participating students. The selected organizations would be responsible for identifying and securing appropriate host school placements, recruiting host families, and conducting thorough screening and vetting to ensure student safety and suitable living environments. Beyond initial placement, the role includes ongoing monitoring of both the school and host family situations throughout the academic year, with systems in place to address problems early and to respond effectively when challenges arise.
The announcement emphasizes that the funded work is not limited to matching students with homes and schools. It also covers the broader set of support services that make a year-long exchange workable and safe, including student and host family orientations, cultural and educational enrichment activities, and continuous counseling and programmatic support. In practice, this means the grantee is expected to prepare students and families for cultural adjustment, set expectations around school and household rules, provide programming that strengthens the educational and cultural goals of the exchange, and maintain staff capacity to handle routine concerns as well as emergencies. The grantee is also expected to evaluate and document program implementation, suggesting a strong focus on performance, compliance, and continuous improvement.
The funding instrument is a cooperative agreement, which generally indicates substantial federal involvement in oversight and coordination compared with a standard grant. The opportunity falls under the CFDA number 19.415 (Professional and Cultural Exchange Programs - Citizen Exchanges). Cost sharing or matching is required, so applicants must plan to contribute non-federal resources or secure third-party support consistent with the full announcement requirements.
Financially, ECA anticipated making about 15 awards under this competition, with an estimated total funding level of $8,500,000. The listed award ceiling is $850,000, indicating that individual awards could be up to that amount, depending on the scope of the proposed placements and services. The opportunity was posted November 1, 2011, and the application deadline was December 22, 2011, with the archive date listed as December 23, 2011.
Eligibility includes U.S. nonprofits with IRS 501(c)(3) status (including those other than institutions of higher education), as well as public and private institutions of higher education, and other eligible entities as described in the full announcement. The competition is discretionary, meaning awards are made through a competitive review process rather than by formula. For applicants needing access to the full announcement or assistance with the posting, the listed program contact is Hans Posey, Program Specialist, at poseyhe@state.gov.
Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring - FAQs
What is this grant opportunity?
This opportunity is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) cooperative agreement to support the Future Leaders Exchange (FLEX) Program by funding organizations to carry out host family placement, school placement, and monitoring activities for a portion of FLEX students during the 2012-2013 academic year.
What is the FLEX Program?
FLEX is a secondary school exchange program designed to build mutual understanding between the United States and countries in Eurasia by bringing students from that region to the U.S. for one academic year. Students live with American host families and attend U.S. high schools, creating two-way cultural learning for both the visiting students and the U.S. communities that host them.
Who is offering the funding?
The funding is offered by the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA).
What type of funding instrument is used?
The instrument is a cooperative agreement, which generally indicates substantial federal involvement in oversight and coordination compared with a standard grant.
What is the CFDA number for this opportunity?
The opportunity is under CFDA 19.415, Professional and Cultural Exchange Programs - Citizen Exchanges.
What activities are organizations expected to carry out under this award?
Funded organizations are expected to manage major on-the-ground components of the FLEX exchange for a portion of participating students, including:
- Identifying and securing appropriate U.S. host school placements
- Recruiting host families
- Conducting thorough screening and vetting to support student safety and suitable living environments
- Ongoing monitoring of school and host family situations throughout the academic year
- Implementing systems to identify issues early and respond effectively when challenges arise
Is the work limited to matching students with host families and schools?
No. The scope includes broader support services needed to make a year-long exchange workable and safe. The announcement describes responsibilities that also include orientations, enrichment activities, ongoing counseling, and programmatic support.
What kinds of support services are expected beyond placement?
Based on the announcement description, expected services include:
- Student orientations
- Host family orientations
- Cultural and educational enrichment activities
- Continuous counseling and programmatic support
- Maintaining staff capacity to handle routine concerns and emergencies
What does monitoring mean in the context of this grant?
Monitoring refers to ongoing oversight of both the host family and school placements during the academic year, with processes to detect problems early and respond effectively when issues arise.
Does the opportunity emphasize evaluation or documentation?
Yes. The grantee is expected to evaluate and document program implementation, indicating a focus on performance, compliance, and continuous improvement.
Who is eligible to apply?
Eligibility includes U.S.-based nonprofit organizations with IRS 501(c)(3) status (including those other than institutions of higher education). Public and private institutions of higher education are also eligible, along with other eligible entities as described in the full announcement.
Is this a competitive grant?
Yes. The competition is discretionary, meaning awards are made through a competitive review process rather than by formula.
How many awards did ECA anticipate making?
ECA anticipated making about 15 awards under this competition.
What is the estimated total funding level for the competition?
The estimated total funding level listed is $8,500,000.
What is the maximum award amount?
The listed award ceiling is $850,000, meaning individual awards could be up to that amount depending on the scope of proposed placements and services.
Is cost sharing or matching required?
Yes. Cost sharing or matching is required, so applicants must plan to contribute non-federal resources or secure third-party support consistent with the full announcement requirements.
What academic year does this funding support?
The cooperative agreement is aimed at supporting the FLEX program during the 2012-2013 academic year.
When was the opportunity posted?
The opportunity was posted on November 1, 2011.
What was the application deadline?
The application deadline was December 22, 2011.
What is the archive date listed for the opportunity?
The archive date is listed as December 23, 2011.
Who is the program contact for questions or access to the full announcement?
The listed program contact is Hans Posey, Program Specialist, at poseyhe@state.gov.
What is the main purpose of funding host family and school placement work?
The funded work supports safe and appropriate placements and ongoing support so FLEX students can live with American host families, attend U.S. high schools for a full academic year, and achieve the program's mutual understanding goals between the U.S. and Eurasian countries.
Do host communities and schools benefit from the exchange?
Yes. The announcement describes two-way cultural learning: students experience everyday American life firsthand, while U.S. families, schools, and communities gain direct exposure to Eurasian cultures, traditions, and perspectives through the students they host.
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