Opportunity Information: Apply for ECA PE C PY 11 04
Apply for ECA PE C PY 11 04
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "The Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on Nov 17, 2010 and posted on Nov 17, 2010.
- Applicants must submit their applications by Jan 5, 2011. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $8,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $800,000.00 in funding.
- The number of recipients for this funding is limited to 15 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education Others (see text field entitled Additional Information on Eligibility for clarification) Private institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring grant opportunity, offered by the U.S. Department of State's Bureau of Educational and Cultural Affairs (ECA), supports the operational work needed to place and oversee a portion of FLEX high school exchange students from Eurasia in U.S. communities during the 2011-2012 academic year. The core purpose of FLEX is public diplomacy through people-to-people exchange: Eurasian secondary school students spend an academic year living with American host families and attending U.S. high schools, gaining firsthand experience of American society, while also bringing their own cultures, languages, traditions, and perspectives into U.S. homes and classrooms. The program is designed to build long-term mutual understanding between the United States and participating Eurasian countries by creating meaningful, day-to-day connections that go beyond tourism or short visits.
Under this competition, ECA invited organizations to propose how they would recruit, vet, place, and monitor host families and host schools, and how they would provide the ongoing support required to keep students safe, engaged, and successfully integrated throughout the year. Funded organizations would be responsible for identifying appropriate schools willing to host exchange students, securing school placements, and ensuring students are enrolled and supported in accordance with program and school district requirements. On the host family side, the work includes recruiting families, screening and selecting them, conducting appropriate checks and interviews, and then monitoring placements once students arrive. The announcement also makes clear that the grant is not limited to initial placement logistics; it also covers the full range of program services that make an exchange year workable, including student and host family orientations, cultural and educational enrichment activities, counseling and case management for routine and emergency issues, and a formal evaluation of how well the program was implemented.
The opportunity was structured as a discretionary grant competition (Funding Opportunity Number ECA/PE/C/PY-11-04) with an estimated total funding level of $8,000,000 and an award ceiling of $800,000 per award, with an expectation of up to 15 awards. The assistance listing is tied to CFDA 19.415, Professional and Cultural Exchange Programs (Citizen Exchanges). A cost-sharing or matching requirement applied, meaning applicants were expected to contribute some portion of the total project costs through cash or allowable in-kind support, consistent with the full announcement's guidelines. While the synopsis does not spell out the match percentage or method, it signals that applicants needed a realistic and well-documented cost-share plan as part of a competitive proposal.
Eligibility was broad enough to include public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status, along with other entities as described in the complete announcement. In practical terms, the solicitation was aimed at organizations with demonstrated capacity to run exchange programming at scale, maintain local networks across U.S. communities, and provide consistent compliance, safeguarding, and participant support throughout the academic year. Because the funded work involves minors living with volunteer families, the program inherently depends on strong screening protocols, clear orientation and training practices, reliable monitoring and reporting, and experienced staff who can manage sensitive welfare, school, and community issues.
Key dates show the opportunity was posted on November 17, 2010, with an application deadline of January 5, 2011, and it was archived on January 6, 2011. The award funding was described as contingent on the availability of FY 2011 funds, which is standard language indicating that final award decisions depend on appropriations and program priorities. For applicants that had trouble accessing the complete announcement, the point of contact listed was Hans Posey, Program Specialist, reachable at poseyhe@state.gov.
Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring Grant (ECA/PE/C/PY-11-04) - FAQs
What is this grant opportunity?
This is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) discretionary grant competition to support the operational work needed to place and oversee a portion of Future Leaders Exchange (FLEX) high school exchange students from Eurasia in U.S. communities during the 2011-2012 academic year.
What is the main purpose of the FLEX Program?
The core purpose of FLEX is public diplomacy through people-to-people exchange. Eurasian secondary school students spend an academic year living with American host families and attending U.S. high schools to gain firsthand experience of American society, while also sharing their own cultures, languages, traditions, and perspectives with U.S. families and schools. The program is designed to build long-term mutual understanding between the United States and participating Eurasian countries.
What does "Host Family and School Placement and Monitoring" mean in this context?
It refers to the practical, on-the-ground work required to (1) recruit, vet, place, and monitor volunteer host families, and (2) identify, secure, and support U.S. high school placements for FLEX students. It also includes ongoing support and oversight throughout the exchange year to help keep students safe, engaged, and successfully integrated.
What types of activities were applicants expected to propose?
ECA invited organizations to propose how they would recruit and screen host families, place students with families, identify and secure host school placements, and monitor placements after students arrive. Proposals also needed to address ongoing services that make an exchange year workable, such as orientations, enrichment activities, counseling and case management for routine and emergency issues, and evaluation of program implementation.
Is the grant only for initial placements, or does it cover support during the year?
It is not limited to initial placement logistics. The grant covers the full range of program services needed across the academic year, including orientations, cultural and educational enrichment, counseling and case management (routine and emergency), monitoring, reporting as required, and a formal evaluation of how well the program was implemented.
What responsibilities related to host schools are included?
Funded organizations would be responsible for identifying appropriate schools willing to host exchange students, securing school placements, and ensuring students are enrolled and supported in accordance with program and school district requirements.
What responsibilities related to host families are included?
The work includes recruiting host families, screening and selecting them, conducting appropriate checks and interviews, and monitoring placements once students arrive.
Why are monitoring and support emphasized in this opportunity?
Because the funded work involves minors living with volunteer families, the program depends on strong screening protocols, clear orientation and training practices, reliable monitoring and reporting, and experienced staff who can manage sensitive student welfare, school, and community issues.
Who is offering the grant?
The grant opportunity is offered by the U.S. Department of State's Bureau of Educational and Cultural Affairs (ECA).
What is the Funding Opportunity Number?
The Funding Opportunity Number is ECA/PE/C/PY-11-04.
How much total funding was expected to be available?
The estimated total funding level was $8,000,000.
What was the maximum award amount per grant?
The award ceiling was $800,000 per award.
How many awards were expected?
ECA expected to make up to 15 awards.
What type of funding mechanism was used?
The opportunity was structured as a discretionary grant competition.
Which assistance listing (CFDA) is associated with this opportunity?
The assistance listing is tied to CFDA 19.415, Professional and Cultural Exchange Programs (Citizen Exchanges).
Was cost sharing or matching required?
Yes. A cost-sharing or matching requirement applied, meaning applicants were expected to contribute a portion of total project costs through cash or allowable in-kind support, consistent with the full announcement's guidelines.
Does the synopsis specify the required match percentage or how to calculate it?
No. The synopsis does not spell out the match percentage or method. It indicates that applicants needed a realistic and well-documented cost-share plan as part of a competitive proposal, consistent with the full announcement.
Who was eligible to apply?
Eligibility included public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status, along with other entities as described in the complete announcement.
What kind of organizational capacity did this solicitation appear to target?
It was aimed at organizations with demonstrated capacity to run exchange programming at scale, maintain local networks across U.S. communities, and provide consistent compliance, safeguarding, and participant support throughout the academic year.
What is the program timeframe referenced in the opportunity?
The work supported by this opportunity related to placing and overseeing a portion of FLEX students during the 2011-2012 academic year.
When was the opportunity posted?
The opportunity was posted on November 17, 2010.
What was the application deadline?
The application deadline was January 5, 2011.
When was the opportunity archived?
The opportunity was archived on January 6, 2011.
Was funding guaranteed?
No. Award funding was described as contingent on the availability of FY 2011 funds, meaning final awards depended on appropriations and program priorities.
Who was the point of contact for issues accessing the full announcement?
The point of contact listed was Hans Posey, Program Specialist.
How could applicants contact the point of contact?
The email provided was poseyhe@state.gov.
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