Opportunity Information: Apply for ECA PE C PY 13 05 OY B
Apply for ECA PE C PY 13 05 OY B
- The Bureau Of Educational and Cultural Affairs in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "The Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.415 Professional and Cultural Exchange Programs Citizen Exchanges.
- This funding opportunity was created on Oct 1, 2012 and posted on Oct 1, 2012.
- Applicants must submit their applications by Nov 14, 2012. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $27,000,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $27,000,000.00 in funding.
- The number of recipients for this funding is limited to 15 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification) Public and State controlled institutions of higher education Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
- Please see full announcement.
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Opportunity Summary:
The Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring opportunity is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) funding competition focused on the on-the-ground U.S. hosting infrastructure for the FLEX program. FLEX is a long-running international exchange initiative that brings high school students from countries in Eurasia to the United States for an academic year. The overarching purpose is public diplomacy through people-to-people engagement: students experience everyday American life by living with volunteer host families and attending U.S. high schools, while American communities gain first-hand exposure to Eurasian cultures, traditions, languages, and perspectives. The program is designed to build mutual understanding and develop future leaders with personal ties and practical familiarity across borders.
This specific grant component concentrates on the operational responsibilities that make the academic-year exchange possible, especially host family recruitment and oversight and school placement support. The funded organizations would be expected to identify and secure appropriate host schools, vet and select host families, place FLEX students with those families and schools, and then provide ongoing monitoring throughout the exchange year. In practice, that monitoring function typically implies structured check-ins, problem-solving support, student welfare and safety oversight, coordination with schools and families, and timely reporting and escalation when issues arise. The emphasis is not simply on initial placement, but on sustained supervision and support during the full academic-year experience for the portion of FLEX students assigned to the awardee.
The opportunity was offered as a cooperative agreement rather than a standard grant, which generally signals a closer working relationship with the federal agency during implementation, including federal involvement in key aspects of program direction or oversight. It is listed as a discretionary funding opportunity under CFDA 19.415 (Professional and Cultural Exchange Programs, Citizen Exchanges), aligning it with ECA exchange programming rather than research or infrastructure funding. Cost sharing or matching was not required, meaning applicants were not obligated to contribute a specific percentage of non-federal funds to be eligible, though applicants can still propose leveraged resources if they choose.
Eligibility was aimed at U.S.-based organizations capable of running youth exchange placements at scale. The announcement invited proposals from public and private nonprofit organizations that meet the requirements of 26 USC 501(c)(3). The eligibility list also included public and state-controlled institutions of higher education and private institutions of higher education, alongside 501(c)(3) nonprofits other than institutions of higher education. In other words, a range of mission-driven education and exchange organizations could apply, as long as they fit the eligibility rules described in the full announcement.
From a funding and award structure standpoint, the notice projected up to 15 awards, with an estimated total funding amount of $27,000,000. The award ceiling was also listed as $27,000,000, indicating the maximum possible federal amount under the announcement, with actual award sizes depending on how ECA elected to distribute placements and responsibilities among multiple recipients. The performance period referenced in the description centers on supporting student placements during the 2013-2014 academic year, meaning the funded work would be tied to the operational timeline of recruiting, screening, placing, and monitoring students for that school year.
Administrative details in the source data show the opportunity was posted on October 1, 2012, with a closing deadline of November 14, 2012, and it was archived on November 15, 2012. The funding opportunity number is ECA-PE-C-PY-13-05-OY-B, and the awarding agency is the Bureau of Educational and Cultural Affairs. For applicants who could not access the full announcement electronically, the listed contact was Hans Posey, Program Specialist, reachable at poseyhe@state.gov.
Future Leaders Exchange (FLEX) Program Host Family and School Placement and Monitoring - FAQs
1. What is this funding opportunity?
This is a U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) funding competition focused on the U.S.-based hosting infrastructure that supports the Future Leaders Exchange (FLEX) Program, specifically host family and school placement and ongoing monitoring during the exchange year.
2. What is the FLEX Program in general terms?
FLEX is a long-running international exchange program that brings high school students from countries in Eurasia to the United States for an academic year. Students live with volunteer American host families and attend U.S. high schools, while American communities gain direct exposure to Eurasian cultures, languages, traditions, and perspectives.
3. What is the main purpose of FLEX and this grant component?
The overarching purpose is public diplomacy through people-to-people engagement and mutual understanding. This specific grant component supports the operational work that makes the academic-year exchange possible: recruiting and overseeing host families, supporting school placement, and monitoring students throughout the year.
4. What activities are funded under this opportunity?
Based on the description, funded organizations are expected to carry out the operational responsibilities required for academic-year placements, including:
- Identifying and securing appropriate host schools
- Vetting and selecting volunteer host families
- Placing FLEX students with host families and schools
- Providing ongoing monitoring and support throughout the exchange year
5. What does "monitoring" typically involve for this opportunity?
The description indicates that monitoring generally implies structured check-ins and sustained supervision during the full academic-year experience, including problem-solving support, student welfare and safety oversight, coordination with schools and families, and timely reporting and escalation when issues arise.
6. Is this focused only on initial student placement?
No. The emphasis is not just on recruiting host families and making placements. The opportunity stresses sustained supervision and support throughout the entire academic-year exchange for the portion of FLEX students assigned to the awardee.
7. What type of federal award is this?
This opportunity was offered as a cooperative agreement rather than a standard grant, which generally indicates a closer working relationship with the federal agency during implementation and some level of federal involvement in key aspects of program direction or oversight.
8. Which federal agency is offering this opportunity?
The awarding agency is the U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA).
9. What is the CFDA number and what does it indicate?
The opportunity is listed under CFDA 19.415, described as Professional and Cultural Exchange Programs (Citizen Exchanges). This aligns the funding with ECA exchange programming rather than research or infrastructure funding.
10. Who is eligible to apply?
Eligibility is aimed at U.S.-based organizations capable of running youth exchange placements at scale. The description lists the following eligible applicant types:
- Public and private nonprofit organizations that meet the requirements of 26 USC 501(c)(3)
- Public and state-controlled institutions of higher education
- Private institutions of higher education
- 501(c)(3) nonprofits other than institutions of higher education
11. Are for-profit organizations eligible?
The information provided describes eligibility in terms of 501(c)(3) nonprofits and institutions of higher education. It does not list for-profit organizations as eligible.
12. Is cost sharing or matching required?
No. Cost sharing or matching was not required, meaning applicants were not obligated to contribute a specific percentage of non-federal funds to be eligible. The description notes that applicants could still propose leveraged resources if they choose.
13. How many awards were expected?
The notice projected up to 15 awards.
14. What was the estimated total funding amount?
The estimated total program funding amount was $27,000,000.
15. What is the award ceiling?
The award ceiling was listed as $27,000,000, described as the maximum possible federal amount under the announcement. Actual award sizes would depend on how ECA distributes placements and responsibilities among recipients.
16. Does the award ceiling mean one applicant could receive the full $27,000,000?
The listing shows an award ceiling of $27,000,000 and also indicates up to 15 awards were projected. The description suggests that actual award sizes would depend on ECA's distribution approach, but it does not specify how much any single recipient would receive.
17. What time period was the work intended to cover?
The performance period referenced in the description centers on supporting student placements during the 2013-2014 academic year. This ties the funded work to the operational timeline of recruiting, screening, placing, and monitoring students for that school year.
18. When was the opportunity posted and when was it due?
It was posted on October 1, 2012, and the closing deadline was November 14, 2012.
19. Is this opportunity still open?
No. The administrative details indicate it was archived on November 15, 2012.
20. What is the funding opportunity number?
The funding opportunity number is ECA-PE-C-PY-13-05-OY-B.
21. Who was the listed point of contact?
For applicants who could not access the full announcement electronically, the listed contact was Hans Posey, Program Specialist, reachable at poseyhe@state.gov.
22. What part of the FLEX program does this opportunity support?
This opportunity supports the on-the-ground U.S. hosting infrastructure, especially host family recruitment and oversight, host school identification and placement support, and monitoring and support throughout the academic-year exchange.
23. Does this opportunity fund bringing students to the U.S. for an academic year?
The description frames the funded work as the operational responsibilities that make the academic-year exchange possible for the students assigned to the awardee, with a focus on hosting, placement, and monitoring functions within the United States.
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