Opportunity Information: Apply for KRFP14 01
Apply for KRFP14 01
- The U.S. Mission to India in the education sector is offering a public funding opportunity titled "U.S. Consulate Kolkata Building Pan Asian Connectivity" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.040 Public Diplomacy Programs.
- This funding opportunity was created on Apr 17, 2014 and posted on Apr 17, 2014.
- Applicants must submit their applications by May 16, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $130,000.00 to eligible and selected applicants.
- Each selected applicant is eligible to receive up to $150,000.00 in funding.
- The number of recipients for this funding is limited to 1 candidate(s).
- Eligible applicants include: Public and State controlled institutions of higher education Private institutions of higher education Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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Opportunity Summary:
The U.S. Consulate Kolkata grant opportunity, titled "U.S. Consulate Kolkata Building Pan Asian Connectivity" (Funding Opportunity Number KRFP14-01), supports the planning and delivery of a major international, two-day conference in Kolkata focused on "Building Pan Asian Connectivity." The conference is intended to explore how growing regional roles for India and China affect wider Asia, with an emphasis on practical, policy-relevant discussions in three broad areas: security and counterterrorism, trade and economic linkages, and environmental, climate, and sustainability challenges. A key feature of the project is that it does not end in Kolkata; after the conference, the organizers are expected to produce a short list of actionable recommendations and help deliver those recommendations directly to senior policymakers at a follow-on event hosted by the U.S. Embassy in New Delhi.
The Consulate is seeking a single U.S.-based think tank to serve as the prime awardee and take full responsibility for organizing and executing the program under a cooperative agreement, meaning the Consulate and Embassy will remain actively involved through approvals and oversight rather than simply funding a stand-alone activity. The U.S. think tank must partner with a Kolkata-based think tank as a sub-awardee, and one of the central objectives of the award is to strengthen long-term professional connections between American and Indian think tanks. In practical terms, the organizers are expected to jointly shape the agenda, recruit speakers, invite participants, handle logistics, and produce post-conference outputs, while coordinating closely with the U.S. Consulate Kolkata and the U.S. Embassy New Delhi.
Speaker participation is structured and prescriptive: proposals are expected to be built around 12 expert speakers total, with 5 from the United States, 3 from India, and 4 from Asia (the announcement references China, Bangladesh, and Southeast Asia as priority geographies in the broader participant mix). The awardee must obtain U.S. Consulate Kolkata approval for the final list of invited expert speakers. Beyond speakers, the organizers must convene a strong local and regional audience of roughly 70 to 80 participants, drawing from government and security officials, academics and scientists, researchers and students (especially in international relations, political science, business, and security studies), think tank leaders, business associations, and members of the diplomatic corps. The announcement specifically points to institutions in and around Kolkata such as IIM Kolkata, Jadavpur University, Presidency University, and Calcutta University as examples of appropriate participant sources, and it also requires Consulate approval of the final participant list.
The conference venue is expected to be either a centrally located hotel in Kolkata or an appropriate university setting, and the awardee is responsible for end-to-end execution, including developing the agenda and managing all administrative and logistical details. The budget must realistically cover the full set of costs typical for an international conference of this scale. The funding guidance explicitly calls out economy-class roundtrip airfare, lodging, and per diem for the 12 expert speakers and relevant administrative staff; venue rentals and all venue-related operating needs beyond rent (utilities, backup generator, and similar requirements); meals and refreshments (lunch plus coffee/tea breaks) across two days; conference materials and invitations; publicity and outreach items including creation of a conference website; audio-visual needs; and travel agency expenses. The awardee must also plan and fund the Delhi component: economy-class airfare, lodging, and per diem for four speakers for two days in New Delhi so they can present the conference findings and recommendations to key policymakers during a working dinner hosted by the U.S. Embassy.
In terms of deliverables, the program is designed to produce both immediate policy engagement and longer-lasting written outputs. During the conference, the organizers are expected to facilitate the development of a concise set of practical recommendations, then select a team of four conference representatives to deliver those recommendations in New Delhi. In addition, the two main organizers (the U.S. think tank and the Kolkata partner) are expected to publish a compilation of articles from selected participants organized around the conference themes. Any publication resulting from the project must be approved in advance by the U.S. Consulate Kolkata and the U.S. Embassy New Delhi, reinforcing that the award is structured as a cooperative effort with ongoing U.S. government review of key content and participants.
Administratively, proposals were reviewed by a panel of Consulate and Embassy staff after the deadline, and the opportunity anticipated a single award. Applicants were also advised that, if selected, they would need to complete additional forms and registration requirements within 30 days of notification in order to receive funding. While U.S. government funding forms the core of the project budget, the awardee is encouraged to seek additional outside funding to support the conference, as long as any such supplemental funding is cleared with the U.S. Consulate Kolkata and U.S. Embassy New Delhi.
The opportunity was issued as a discretionary public diplomacy program under CFDA 19.040 (Public Diplomacy Programs) in the education activity category, with one expected award and an estimated total funding level of $130,000. The award size parameters listed include a floor of $75,000 and a ceiling of $150,000, and there is a cost-sharing or matching requirement. Eligible applicants include U.S. public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status (other than institutions of higher education). The opportunity was posted on April 17, 2014, with an application closing date of May 16, 2014, and it was archived on June 15, 2014. For access issues and grant administration questions, the announcement directs applicants to the U.S. Consulate Kolkata Grants Program Manager.
Frequently Asked Questions (FAQs)
What is the name of this grant opportunity?
The opportunity is titled "U.S. Consulate Kolkata Building Pan Asian Connectivity."
What is the Funding Opportunity Number (FON)?
The Funding Opportunity Number is KRFP14-01.
Who is offering this grant?
The opportunity is offered through the U.S. Consulate Kolkata, with an active role also described for the U.S. Embassy in New Delhi.
What is the main purpose of the grant?
The grant supports the planning and delivery of a major international, two-day conference in Kolkata focused on "Building Pan Asian Connectivity," and it also supports a follow-on policy engagement event in New Delhi to deliver actionable recommendations to senior policymakers.
What is the conference theme and what kinds of discussions are expected?
The conference is intended to explore how growing regional roles for India and China affect wider Asia, emphasizing practical, policy-relevant discussions.
What are the main topic areas for the conference?
The announcement highlights three broad areas for discussion: (1) security and counterterrorism, (2) trade and economic linkages, and (3) environmental, climate, and sustainability challenges.
Is this only a Kolkata-based event?
No. A key feature is that the work continues after the Kolkata conference. Organizers are expected to produce a short list of actionable recommendations and help deliver them directly to senior policymakers at a follow-on event hosted by the U.S. Embassy in New Delhi.
How many awards were expected under this opportunity?
The opportunity anticipated a single award.
What type of award mechanism is used?
The award is described as a cooperative agreement. This means the U.S. Consulate Kolkata and U.S. Embassy New Delhi remain actively involved through approvals and oversight rather than simply providing funding for a stand-alone activity.
Who is expected to be the prime awardee?
The Consulate is seeking a single U.S.-based think tank to serve as the prime awardee and take full responsibility for organizing and executing the program under the cooperative agreement.
Is a partner organization required?
Yes. The U.S. think tank must partner with a Kolkata-based think tank as a sub-awardee.
What is one of the central objectives related to partnerships?
A central objective is to strengthen long-term professional connections between American and Indian think tanks, supported through joint planning and implementation.
What are the core responsibilities of the organizers?
The organizers are expected to jointly shape the agenda, recruit speakers, invite participants, handle logistics, and produce post-conference outputs, while coordinating closely with the U.S. Consulate Kolkata and the U.S. Embassy New Delhi.
How many expert speakers should proposals be built around?
Proposals are expected to be built around 12 expert speakers total.
What is the required speaker mix by country/region?
The 12 expert speakers are expected to include 5 from the United States, 3 from India, and 4 from Asia.
Are there priority geographies mentioned for the broader participant mix?
Yes. The announcement references China, Bangladesh, and Southeast Asia as priority geographies in the broader participant mix.
Does the U.S. Consulate have to approve speakers?
Yes. The awardee must obtain U.S. Consulate Kolkata approval for the final list of invited expert speakers.
How many participants (non-speakers) should attend?
The organizers are expected to convene roughly 70 to 80 participants.
What kinds of participants are expected?
The audience is expected to be strong locally and regionally, drawing from government and security officials, academics and scientists, researchers and students (especially in international relations, political science, business, and security studies), think tank leaders, business associations, and members of the diplomatic corps.
Are specific institutions suggested as participant sources?
Yes. The announcement specifically points to institutions in and around Kolkata such as IIM Kolkata, Jadavpur University, Presidency University, and Calcutta University as examples of appropriate participant sources.
Does the U.S. Consulate have to approve participants?
Yes. The opportunity requires Consulate approval of the final participant list.
Where should the conference be held?
The venue is expected to be either a centrally located hotel in Kolkata or an appropriate university setting.
How long is the conference?
The conference is described as a major international, two-day conference.
What logistical responsibilities does the awardee have?
The awardee is responsible for end-to-end execution, including developing the agenda and managing all administrative and logistical details.
What costs should the budget include for the Kolkata conference?
The budget must realistically cover costs typical for an international conference of this scale, including: economy-class roundtrip airfare, lodging, and per diem for the 12 expert speakers and relevant administrative staff; venue rentals and operating needs beyond rent (utilities, backup generator, and similar requirements); meals and refreshments (lunch plus coffee/tea breaks) across two days; conference materials and invitations; publicity and outreach items including creation of a conference website; audio-visual needs; and travel agency expenses.
Is there a required New Delhi component, and what does it involve?
Yes. The awardee must plan and fund a New Delhi component so that four speakers can present the conference findings and recommendations to key policymakers during a working dinner hosted by the U.S. Embassy.
What costs should the budget include for the New Delhi component?
The funding guidance calls for economy-class airfare, lodging, and per diem for four speakers for two days in New Delhi.
What are the expected deliverables from the conference?
Deliverables include facilitating the development of a concise set of practical recommendations during the conference, selecting a team of four conference representatives to deliver those recommendations in New Delhi, and publishing a compilation of articles from selected participants organized around the conference themes.
Who prepares and delivers the actionable recommendations?
The organizers are expected to facilitate the development of the recommendations during the conference, then select a team of four conference representatives to deliver them at the follow-on event in New Delhi.
Is a publication expected as part of the project?
Yes. The two main organizers (the U.S. think tank and the Kolkata partner) are expected to publish a compilation of articles from selected participants organized around the conference themes.
Do publications or written outputs require U.S. government approval?
Yes. Any publication resulting from the project must be approved in advance by the U.S. Consulate Kolkata and the U.S. Embassy New Delhi.
What does the approval and oversight structure imply for project management?
It implies ongoing U.S. government review of key content and participants, consistent with the cooperative agreement structure described in the announcement.
What is the CFDA number and program area for this opportunity?
The opportunity was issued as a discretionary public diplomacy program under CFDA 19.040 (Public Diplomacy Programs) in the education activity category.
What is the estimated total funding level?
The estimated total funding level is $130,000.
What are the minimum and maximum award sizes listed?
The award size parameters include a floor of $75,000 and a ceiling of $150,000.
Is there a cost-sharing or matching requirement?
Yes. The opportunity states there is a cost-sharing or matching requirement.
Can the awardee raise additional funding from other sources?
Yes. The awardee is encouraged to seek additional outside funding to support the conference, as long as any supplemental funding is cleared with the U.S. Consulate Kolkata and the U.S. Embassy New Delhi.
Who is eligible to apply?
Eligible applicants include U.S. public and state-controlled institutions of higher education, private institutions of higher education, and nonprofit organizations with 501(c)(3) status (other than institutions of higher education).
When was the opportunity posted and when did it close?
The opportunity was posted on April 17, 2014, and the application closing date was May 16, 2014.
When was the opportunity archived?
The opportunity was archived on June 15, 2014.
How were proposals reviewed?
Proposals were reviewed by a panel of Consulate and Embassy staff after the deadline.
Were applicants required to complete additional steps after selection?
Yes. Applicants were advised that, if selected, they would need to complete additional forms and registration requirements within 30 days of notification in order to receive funding.
Who should applicants contact for access issues or grant administration questions?
The announcement directs applicants to the U.S. Consulate Kolkata Grants Program Manager for access issues and grant administration questions.
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