Opportunity Information: Apply for DHS 14 MT 023 010 99
Apply for DHS 14 MT 023 010 99
- The Region 10 in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Community Assistance Program State Support Services Element (CAP SSSE) Region 10" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 97.023 Community Assistance Program State Support Services Element (CAP SSSE).
- This funding opportunity was created on May 8, 2014 and posted on May 8, 2014.
- Applicants must submit their applications by Jul 1, 2014. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- The funding agency has allocated a total of $10,400,000.00 to eligible and selected applicants.
- The number of recipients for this funding is limited to 52 candidate(s).
- Eligible applicants include: State governments.
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Opportunity Summary:
The Community Assistance Program - State Support Services Element (CAP SSSE) for FEMA Region 10 is a discretionary FEMA grant offered as a cooperative agreement to State governments to strengthen how communities participate in and carry out the National Flood Insurance Program (NFIP). At its core, the program is designed to help States deliver hands-on technical assistance to local communities and to actively evaluate how well those communities are implementing NFIP floodplain management requirements. The larger policy goal behind that work is reducing flood losses by improving local compliance, strengthening regulations, and making sure flood risk information is translated into enforceable local actions.
For FY 2014, the program puts a clear emphasis on compliance and enforcement. FEMA notes that while traditional CAP work like map adoption support, training, and post-disaster help still matters, the program is prioritizing a credible enforcement posture as essential to achieving flood loss reduction. In practice, that means States are expected not only to educate and assist communities, but also to identify recurring compliance problems, document them, push for corrections, and elevate unresolved issues to FEMA Regional Offices when a community will not or cannot fix deficiencies.
A central required activity under CAP SSSE is conducting Community Assistance Visits (CAVs) and Community Assistance Contacts (CACs). States must carry out both, and FEMA requires the selection of communities to follow a risk-based approach using NFIP guidance for CACs/CAVs. Regions and States work together to set targets for how many visits and contacts will occur and to ensure the highest-risk or highest-need communities are prioritized. States are encouraged to use CACs and other routine communications to spot early warning signs of noncompliance or capacity gaps before they become bigger problems. Just as importantly, the grant expects meaningful follow-up after a CAV or CAC: States must provide technical help to correct deficiencies and remedy violations as far as possible, coordinate with the Region about what follow-up will occur, and refer serious or unresolved compliance issues to the FEMA Regional Office. FEMA also requires that all CAVs and CACs be entered into the Community Information System (CIS) so FEMA can track and monitor performance.
Another major required focus is ordinance assistance tied to flood map updates. FEMA stresses that helping communities review, update, and adopt floodplain management ordinances before new Flood Insurance Rate Maps (FIRMs) become effective is critical. This includes ordinance changes needed because of new hazard data and any regulatory updates needed to meet NFIP minimum criteria. The cooperative agreement must include a map adoption performance measure, and States must commit to a mandatory map adoption rate of 93 percent or higher, measured as the share of participating communities that have adopted an ordinance referencing the updated map by the FIRM effective date.
Beyond the required items, the program includes several optional but strongly encouraged capacity-building tasks. Strategic planning is an optional activity that helps States assess their floodplain management program status, forecast future workload, find efficiencies, and consider expanded services, using guidance developed by FEMA and the Association of State Floodplain Managers (ASFPM). States may also optionally conduct an annual CAP Gap Analysis using FEMA's CAP GAP tool; these analyses have historically supported FEMA budget justifications and can also feed into a State's strategic planning by identifying staffing, program coverage, and service shortfalls.
The grant also supports keeping State model ordinances current and monitoring the broader State regulatory environment that affects floodplain management. Many States maintain a model floodplain management ordinance aligned with NFIP requirements in 44 CFR 60.3, and FEMA encourages States to update those models, promote higher standards where feasible, and help communities incorporate stronger practices. A specific emphasis is placed on understanding how State-adopted building codes interact with NFIP compliance. Because many States use model codes from the International Code Council (I-Codes) or similar sources, and because those codes often contain NFIP-consistent flood provisions unless modified, FEMA wants States and communities to understand what local enforcement of those codes means for NFIP obligations. FEMA indicates a companion ordinance designed to coordinate with I-Code-based building codes will be provided to Regional Offices, and FEMA Headquarters' Building Science Branch can provide training on flood provisions at Regional CAP conferences when requested.
Training, outreach, and professional development are also eligible uses of CAP SSSE funds. States are encouraged to run workshops and outreach for local officials and other stakeholders who shape floodplain outcomes, including insurance agents, lenders, adjusters, realtors, surveyors, and design professionals. These efforts are meant to improve implementation and enforcement of local regulations, strengthen hazard identification and risk understanding, and improve NFIP-related practices. FEMA also encourages State floodplain management staff to earn the Certified Floodplain Manager (CFM) credential; CAP SSSE funds can be used for the initial CFM exam and biennial renewal fees, and States are encouraged to sponsor and proctor CFM exams. The funding cannot pay for individual ASFPM membership fees, but with Regional approval, limited funds may support local official participation in an ASFPM conference held within the State. CAP SSSE may also reimburse travel for State staff to attend the ASFPM National Conference, FEMA Regional CAP SSSE coordination meetings, and in-State Silver Jackets meetings, with other related meetings potentially eligible if pre-approved by the Region.
In addition to these program-building activities, CAP SSSE covers ongoing operational support States provide to communities. That includes general NFIP technical assistance to resolve floodplain management questions, helping new communities enroll in the NFIP by guiding them through minimum eligibility requirements, and supporting participation in the Community Rating System (CRS) by offering technical assistance, conducting CRS entry CAVs, and helping communities pursue CRS-creditable activities that can lower flood insurance premiums.
Mapping coordination is another supported area, but with clear boundaries. States must coordinate with FEMA Regions on flood mapping priorities and participate in mapping-related community meetings under Flood Map Modernization and the Risk MAP effort. However, CAP SSSE funds and Cooperating Technical Partner (CTP) Program Management funds cannot be used to perform flood studies or create flood maps. Instead, these funds can support complementary activities like map adoption, training, and outreach, and FEMA emphasizes that CAP SSSE planning should be separate from but coordinated with CTP planning to avoid duplication and ensure responsibilities are met.
FEMA also encourages States to coordinate CAP SSSE work with other State programs that affect floodplain risk and mitigation outcomes. This includes Hazard Mitigation Assistance programs (like Hazard Mitigation Grant Program, Pre-Disaster Mitigation, and Flood Mitigation Assistance), as well as State dam safety, land use, building code, water resources programs, and operational agencies that work frequently in floodplains such as transportation departments and port authorities. Coordination around State executive orders and State-level floodplain requirements is also encouraged so that local implementation aligns with the full regulatory environment.
Post-disaster support is addressed as a capability States are encouraged to provide, even though it is typically not built into the annual CAP SSSE agreement unless a disaster occurs. Examples include helping communities apply substantial damage requirements, using FEMA's Substantial Damage Estimating Software, promoting Increased Cost of Compliance (ICC) coverage, assisting with community NFIP enrollment after events, and connecting communities with mitigation programs. If disaster-related tasks are added, the CAP SSSE agreement must be formally modified to reflect the change.
The opportunity also describes how FEMA expects States to target CAVs and CACs. A risk-based approach is required, and States must use the CAV Tier 1 Prioritization Tool to guide which communities receive a CAV. Tier 2 communities can be selected only by exception, and the justification must be recorded in the CAV comment field in CIS. FEMA also calls out two recurring compliance issues that deserve special attention during CAVs: mechanical, electrical, and utility equipment installed below the Base Flood Elevation (BFE), and flood openings that do not meet the requirements at 44 CFR 60.3(c)(5). FEMA notes these two issues accounted for about half of observed violations in a referenced compliance assessment, which is why inspectors and technical assistance providers are expected to pay closer attention to them.
Administratively, this opportunity (Funding Opportunity Number DHS-14-MT-023-010-99) was posted May 8, 2014, with a closing date of July 1, 2014, and it was offered under CFDA 97.023. It anticipated 52 awards and listed estimated total funding of $10.4 million, with cost sharing or matching required. The funding instrument is a cooperative agreement, meaning FEMA expects active coordination and shared involvement between FEMA and the State recipient. For Region 10-specific questions, the notice lists the FEMA contact as John Graves, R10 Mitigation Division CAP SSSE Coordinator (425-487-4737, John.Graves@fema.dhs.gov).
CAP SSSE (FEMA Region 10) Grant Opportunity FAQs (FY 2014)
What is the CAP SSSE program for FEMA Region 10?
The Community Assistance Program - State Support Services Element (CAP SSSE) for FEMA Region 10 is a discretionary FEMA grant offered to State governments as a cooperative agreement. Its purpose is to strengthen how communities participate in and carry out the National Flood Insurance Program (NFIP) by helping States provide hands-on technical assistance to local communities and evaluate local compliance with NFIP floodplain management requirements.
What is the main policy goal of CAP SSSE?
The program is intended to reduce flood losses by improving local compliance with NFIP requirements, strengthening local floodplain management regulations, and ensuring flood risk information is translated into enforceable local actions.
Who is eligible to receive this funding?
Based on the opportunity description, the funding is offered to State governments (States) in FEMA Region 10.
Is CAP SSSE a competitive grant or something else?
It is described as a discretionary FEMA grant offered as a cooperative agreement. A cooperative agreement indicates FEMA expects active coordination and shared involvement with the State recipient.
What is the funding instrument for this opportunity?
The funding instrument is a cooperative agreement.
What is the Funding Opportunity Number for this notice?
The Funding Opportunity Number is DHS-14-MT-023-010-99.
What CFDA number is associated with this opportunity?
The opportunity is listed under CFDA 97.023.
When was this opportunity posted, and when did it close?
It was posted on May 8, 2014, and the closing date was July 1, 2014.
How many awards and how much total funding were anticipated?
The notice anticipated 52 awards and estimated total funding of $10.4 million.
Is cost sharing or matching required?
Yes. The opportunity states that cost sharing or matching is required.
What are the required activities under CAP SSSE?
Required activities include conducting Community Assistance Visits (CAVs) and Community Assistance Contacts (CACs) using a risk-based approach, entering all CAVs/CACs into the Community Information System (CIS), providing meaningful follow-up technical assistance to correct deficiencies and remedy violations where possible, coordinating follow-up with FEMA Region staff, referring serious or unresolved compliance issues to the FEMA Regional Office, and providing ordinance assistance tied to flood map updates with a performance measure for map adoption.
What are CAVs and CACs in this program?
CAVs (Community Assistance Visits) and CACs (Community Assistance Contacts) are core compliance and technical assistance activities used to evaluate and support community implementation of NFIP floodplain management requirements. States must conduct both as part of the CAP SSSE cooperative agreement.
How must States choose which communities receive CAVs and CACs?
FEMA requires a risk-based approach using NFIP guidance for CACs/CAVs. States and Regions work together to set targets and prioritize the highest-risk or highest-need communities.
What is the CAV Tier 1 Prioritization Tool and how is it used?
FEMA requires States to use the CAV Tier 1 Prioritization Tool to guide which communities receive a CAV as part of the required risk-based approach.
Can Tier 2 communities receive a CAV?
Yes, but only by exception. The justification must be recorded in the CAV comment field in the Community Information System (CIS).
What follow-up is expected after a CAV or CAC?
The grant expects meaningful follow-up. States must provide technical help to correct deficiencies and remedy violations as far as possible, coordinate with FEMA Region staff about follow-up actions, and refer serious or unresolved compliance issues to the FEMA Regional Office when a community will not or cannot correct deficiencies.
What system must States use to record CAVs and CACs?
FEMA requires that all CAVs and CACs be entered into the Community Information System (CIS) so FEMA can track and monitor performance.
What is FEMA emphasizing in FY 2014 CAP SSSE work?
For FY 2014, FEMA places a clear emphasis on compliance and enforcement. While map adoption support, training, and post-disaster help remain important, FEMA states that a credible enforcement posture is essential to achieving flood loss reduction.
What does a "credible enforcement posture" mean in practice for States?
It means States are expected not only to educate and assist communities, but also to identify recurring compliance problems, document them, push for corrections, and elevate unresolved issues to FEMA Regional Offices when communities will not or cannot fix deficiencies.
What specific recurring compliance issues does FEMA want special attention on during CAVs?
FEMA highlights two recurring issues for special attention: (1) mechanical, electrical, and utility equipment installed below the Base Flood Elevation (BFE), and (2) flood openings that do not meet the requirements at 44 CFR 60.3(c)(5). FEMA notes these two issues accounted for about half of observed violations in a referenced compliance assessment.
What is ordinance assistance and why is it important under CAP SSSE?
Ordinance assistance is support to help communities review, update, and adopt floodplain management ordinances, especially in connection with updated Flood Insurance Rate Maps (FIRMs). FEMA stresses this work is critical so that local regulations reflect updated hazard data and meet NFIP minimum criteria before new FIRMs become effective.
Is there a required map adoption performance measure?
Yes. The cooperative agreement must include a map adoption performance measure.
What map adoption rate is required?
States must commit to a mandatory map adoption rate of 93 percent or higher. This is measured as the share of participating communities that have adopted an ordinance referencing the updated map by the FIRM effective date.
What optional activities are available under CAP SSSE?
Optional but strongly encouraged activities include strategic planning (using guidance developed by FEMA and the Association of State Floodplain Managers, ASFPM) and conducting an annual CAP Gap Analysis using FEMA's CAP GAP tool.
What is the CAP Gap Analysis and how is it used?
The CAP Gap Analysis is an optional annual analysis using FEMA's CAP GAP tool. Historically it has supported FEMA budget justifications and may also support State strategic planning by identifying staffing, program coverage, and service shortfalls.
Does CAP SSSE support updating State model floodplain ordinances?
Yes. The program supports keeping State model ordinances current and monitoring the broader State regulatory environment that affects floodplain management. FEMA encourages States to update model ordinances aligned with NFIP requirements in 44 CFR 60.3 and promote higher standards where feasible.
How do State-adopted building codes relate to NFIP compliance in this program?
FEMA emphasizes understanding how State-adopted building codes (often based on International Code Council model codes, or I-Codes) interact with NFIP compliance. Because model codes often contain NFIP-consistent flood provisions unless modified, FEMA wants States and communities to understand what local enforcement of those codes means for NFIP obligations.
Will FEMA provide resources related to building codes and ordinances?
FEMA indicates a companion ordinance designed to coordinate with I-Code-based building codes will be provided to Regional Offices. FEMA Headquarters' Building Science Branch can also provide training on flood provisions at Regional CAP conferences when requested.
What training, outreach, and professional development activities can CAP SSSE support?
CAP SSSE funds can support workshops and outreach for local officials and other stakeholders influencing floodplain outcomes (including insurance agents, lenders, adjusters, realtors, surveyors, and design professionals). These efforts are intended to improve implementation and enforcement of local regulations, strengthen hazard identification and risk understanding, and improve NFIP-related practices.
Can CAP SSSE funds be used for Certified Floodplain Manager (CFM) credential costs?
Yes. FEMA encourages State floodplain management staff to earn the Certified Floodplain Manager (CFM) credential. CAP SSSE funds can be used for the initial CFM exam and biennial renewal fees. States are also encouraged to sponsor and proctor CFM exams.
Can CAP SSSE funds pay for ASFPM membership fees?
No. The opportunity states funding cannot pay for individual ASFPM membership fees.
Can CAP SSSE support attendance at ASFPM conferences and other meetings?
Yes, within the limits described. With Regional approval, limited funds may support local official participation in an ASFPM conference held within the State. CAP SSSE may also reimburse travel for State staff to attend the ASFPM National Conference, FEMA Regional CAP SSSE coordination meetings, and in-State Silver Jackets meetings. Other related meetings may be eligible if pre-approved by the Region.
What kinds of ongoing technical assistance does CAP SSSE support?
The grant supports ongoing operational support States provide to communities, including general NFIP technical assistance, helping new communities enroll in the NFIP by guiding them through minimum eligibility requirements, and supporting Community Rating System (CRS) participation through technical assistance, CRS entry CAVs, and help pursuing CRS-creditable activities that may lower flood insurance premiums.
Does CAP SSSE support Community Rating System (CRS) work?
Yes. CAP SSSE supports CRS-related assistance, including technical assistance, CRS entry CAVs, and support for CRS-creditable activities.
What mapping coordination activities are supported, and what is not allowed?
States must coordinate with FEMA Regions on flood mapping priorities and participate in mapping-related community meetings under Flood Map Modernization and Risk MAP. However, CAP SSSE funds and Cooperating Technical Partner (CTP) Program Management funds cannot be used to perform flood studies or create flood maps. The funds can support complementary activities like map adoption, training, and outreach.
How should CAP SSSE planning relate to Cooperating Technical Partner (CTP) planning?
FEMA emphasizes CAP SSSE planning should be separate from, but coordinated with, CTP planning to avoid duplication and ensure responsibilities are met.
What coordination with other State programs does FEMA encourage?
FEMA encourages coordination with other State programs that affect floodplain risk and mitigation outcomes, including Hazard Mitigation Assistance programs (Hazard Mitigation Grant Program, Pre-Disaster Mitigation, Flood Mitigation Assistance), and programs such as State dam safety, land use, building code, water resources, and operational agencies that frequently work in floodplains (transportation departments and port authorities). Coordination around State executive orders and State-level floodplain requirements is also encouraged.
Does CAP SSSE include post-disaster support?
States are encouraged to provide post-disaster support capability, although it is typically not built into the annual CAP SSSE agreement unless a disaster occurs.
What are examples of post-disaster tasks that might be supported if added to the agreement?
Examples include helping communities apply substantial damage requirements, using FEMA's Substantial Damage Estimating Software, promoting Increased Cost of Compliance (ICC) coverage, assisting with community NFIP enrollment after events, and connecting communities with mitigation programs.
If disaster-related tasks are needed, how are they added?
If disaster-related tasks are added, the CAP SSSE agreement must be formally modified to reflect the change.
Who is the FEMA Region 10 contact for questions about this opportunity?
The notice lists John Graves, R10 Mitigation Division CAP SSSE Coordinator, as the Region 10 contact. Phone: 425-487-4737. Email: John.Graves@fema.dhs.gov.
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