Opportunity Information: Apply for PRM AFR 09 CA AF 07272009 SUDAN
Apply for PRM AFR 09 CA AF 07272009 SUDAN
- The Bureau of Population, Refugees and Migration in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "PRM NGO Programs in Sudan Addressing the Needs of DRC Refugees" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.517 Overseas Refugee Assistance Programs for Africa.
- This funding opportunity was created on Jul 27, 2009 and posted on Jul 27, 2009.
- Applicants must submit their applications by Aug 17, 2009. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $1,000,000.00 in funding.
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
- (1) Nonprofits having a 501(c)(3) status with IRS, other than institutions of higher education and international organizations and (2) International Organizations.
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Opportunity Summary:
The PRM NGO Programs in Sudan Addressing the Needs of DRC Refugees funding opportunity (PRM AFR 09 CA AF 07272009 SUDAN) is a U.S. Department of State Bureau of Population, Refugees and Migration (PRM) call for proposals to support assistance for refugees from the Democratic Republic of the Congo (DRC) who are arriving in southern Sudan, with a particular focus on Western Equatoria and Central Equatoria. It is a discretionary opportunity categorized under refugee assistance (CFDA 19.517, Overseas Refugee Assistance Programs for Africa) and is intended to fund practical, gap-filling humanitarian interventions that are closely aligned with UNHCR-led planning and coordination on the ground.
The core programmatic priority is responding to the influx of new DRC refugee arrivals in targeted locations within Western and/or Central Equatoria. Proposals are expected to clearly state the affected refugee population figures in the proposed areas of operation, including current numbers and, where possible, projections tied to the influx trends. PRM emphasizes several priority sectors for this response: water and sanitation, emergency health and nutrition, and primary education. The expectation is that target beneficiaries, selected sectors, and the overall program design are developed in full coordination with UNHCR, rather than being developed in isolation. In practice, this means applicants should be able to show that the proposed activities are part of an agreed approach with UNHCR and fit within broader refugee response plans.
A strong preference is given to organizations that already have an operational presence in the target locations and can demonstrate proven capacity in the sector they propose to implement. Groups that are not currently working in the targeted areas are explicitly discouraged from applying, which signals that PRM is prioritizing speed, access, and contextual familiarity over start-up expansions. Projects should be designed to address concrete gaps in existing assistance for newly arrived refugees, and interventions must serve at least 60 refugees as a minimum target population. At the same time, PRM expects applicants to consider effects on host communities, reflecting a practical approach to mitigating local tensions and ensuring that assistance does not unintentionally disadvantage surrounding populations.
Coordination requirements are central to this opportunity. Applicants must demonstrate a working relationship with UNHCR and provide evidence that UNHCR is supporting the proposed activities through funding and/or other forms of support. Beyond UNHCR, PRM also requires that interventions be coordinated with the host government and with other international and non-governmental actors operating in the same area. PRM notes that it shares project information with counterparts to improve complementarity and avoid duplication, so proposals should be written with the assumption that activities, locations, and sector choices will be reviewed for alignment with other funded efforts.
PRM is looking for projects that generate immediate, tangible impact and also include a clear plan for completion or transition to longer-term funding. Every proposal must include an exit strategy or handover plan, such as a transition to government structures, UN agencies, community management systems, or another donor stream. PRM also cautions applicants not to assume continued funding beyond a single year, even if refugee flows persist, meaning applicants should avoid designing programs that only function with repeated PRM renewals and instead show how outcomes can be sustained or responsibly closed out.
On the technical proposal side, PRM indicates that while it will accept proposals from any eligible applicant that meets the guidelines, priority will go to organizations that present a concrete implementation plan with clearly structured objectives and indicators. Objectives and indicators are expected to follow SMART standards (specific, measurable, achievable, relevant, reliable, and time-bound/trackable), include established baselines, and include at least one impact indicator per objective. Each objective should be followed by quantitative indicators of success, signaling that PRM wants measurable outputs and outcomes rather than broad narratives. Budget expectations include an appropriate, objective-driven budget with a budget summary and clear evidence of co-funding from non-PRM sources, even though the opportunity lists no formal cost-sharing or matching requirement.
The award instrument is a cooperative agreement, with funding ranging from an award floor of $100,000 to an award ceiling of $1,000,000. Eligible applicants include (1) U.S.-based nonprofits with 501(c)(3) status (excluding institutions of higher education) and (2) international organizations, with a note that responses from international organizations are handled under PRM authorities and procedures for voluntary contributions. The opportunity was posted on July 27, 2009, with an original and current closing date of August 17, 2009, and an archive date of September 16, 2009. The listed PRM contact for access issues and questions is Brennan Gilmore, Sudan Program Officer, at 202-663-1712 and gilmorebm@state.gov.
Frequently Asked Questions (FAQs) - PRM NGO Programs in Sudan Addressing the Needs of DRC Refugees (PRM AFR 09 CA AF 07272009 SUDAN)
What is this funding opportunity?
This is a U.S. Department of State, Bureau of Population, Refugees and Migration (PRM) call for proposals to support humanitarian assistance for refugees from the Democratic Republic of the Congo (DRC) arriving in southern Sudan, with a particular focus on Western Equatoria and Central Equatoria.
Which agency is offering the funding?
The opportunity is offered by the U.S. Department of State, Bureau of Population, Refugees and Migration (PRM).
What is the official program identifier for this opportunity?
The opportunity is identified as PRM NGO Programs in Sudan Addressing the Needs of DRC Refugees (PRM AFR 09 CA AF 07272009 SUDAN).
How is this opportunity categorized?
It is a discretionary opportunity categorized under refugee assistance, CFDA 19.517 (Overseas Refugee Assistance Programs for Africa).
What is the overall purpose of the funding?
The purpose is to fund practical, gap-filling humanitarian interventions for newly arrived DRC refugees in targeted areas, closely aligned with UNHCR-led planning and coordination on the ground.
What geographic areas are targeted?
The primary target areas are locations within Western Equatoria and/or Central Equatoria in southern Sudan.
Who are the intended beneficiaries?
The intended beneficiaries are refugees from the Democratic Republic of the Congo (DRC) arriving in southern Sudan, particularly in the targeted locations in Western and Central Equatoria.
Is there a minimum number of people that must be served?
Yes. Interventions must serve at least 60 refugees as a minimum target population.
What program sectors does PRM prioritize for this response?
PRM emphasizes the following priority sectors: water and sanitation, emergency health and nutrition, and primary education.
Do proposals need to focus only on one sector, or can they cover multiple sectors?
The opportunity highlights priority sectors but does not specify whether applicants must choose one or may address multiple. Proposals are expected to clearly describe the selected sector(s) and how the design fits agreed planning and coordination with UNHCR.
What kind of interventions is PRM looking for?
PRM is seeking practical, gap-filling humanitarian interventions that address concrete gaps in existing assistance for newly arrived refugees and generate immediate, tangible impact.
How should proposals address refugee population figures?
Proposals are expected to clearly state the affected refugee population figures in the proposed areas of operation, including current numbers and, where possible, projections tied to influx trends.
How important is coordination with UNHCR?
Coordination with UNHCR is central. PRM expects the target beneficiaries, selected sectors, and overall program design to be developed in full coordination with UNHCR (not in isolation) and to fit within broader refugee response plans.
What evidence of UNHCR coordination or support is required?
Applicants must demonstrate a working relationship with UNHCR and provide evidence that UNHCR is supporting the proposed activities through funding and/or other forms of support.
Are applicants required to coordinate with other actors besides UNHCR?
Yes. PRM requires interventions to be coordinated with the host government and with other international and non-governmental actors operating in the same area.
How does PRM handle potential duplication with other funded projects?
PRM notes that it shares project information with counterparts to improve complementarity and avoid duplication. Applicants should assume that activities, locations, and sector choices will be reviewed for alignment with other efforts.
Does PRM prefer organizations already working in the target areas?
Yes. A strong preference is given to organizations that already have an operational presence in the target locations and can demonstrate proven capacity in the sector they propose to implement.
Should organizations without an existing presence in the targeted locations apply?
No. Groups that are not currently working in the targeted areas are explicitly discouraged from applying, indicating PRM prioritizes speed, access, and contextual familiarity over start-up expansions.
Do proposals need to consider impacts on host communities?
Yes. PRM expects applicants to consider effects on host communities to help mitigate local tensions and ensure assistance does not unintentionally disadvantage surrounding populations.
What is the expected approach to project duration and sustainability?
PRM is looking for immediate impact along with a clear plan for completion or transition to longer-term funding. Proposals must include an exit strategy or handover plan.
What types of exit strategies or handover plans are acceptable?
The opportunity gives examples such as transition to government structures, UN agencies, community management systems, or another donor stream.
Can applicants assume PRM will continue funding beyond one year?
No. PRM cautions applicants not to assume continued funding beyond a single year, even if refugee flows persist, and encourages program designs that can be sustained or responsibly closed out without repeated PRM renewals.
What does PRM expect in the technical proposal?
Priority will go to organizations that present a concrete implementation plan with clearly structured objectives and indicators.
What standards should objectives and indicators follow?
Objectives and indicators are expected to follow SMART standards (specific, measurable, achievable, relevant, reliable, and time-bound/trackable), include established baselines, and include at least one impact indicator per objective.
How should indicators be presented?
Each objective should be followed by quantitative indicators of success, reflecting PRM's emphasis on measurable outputs and outcomes rather than broad narratives.
What are the budget expectations?
PRM expects an appropriate, objective-driven budget with a budget summary and clear evidence of co-funding from non-PRM sources. The opportunity states there is no formal cost-sharing or matching requirement.
Is cost-sharing or matching required?
No formal cost-sharing or matching requirement is listed, but PRM still expects clear evidence of co-funding from non-PRM sources.
What is the award type (funding instrument)?
The award instrument is a cooperative agreement.
What are the minimum and maximum award amounts?
The award floor is $100,000 and the award ceiling is $1,000,000.
Who is eligible to apply?
Eligible applicants include (1) U.S.-based nonprofits with 501(c)(3) status (excluding institutions of higher education) and (2) international organizations, noting that responses from international organizations are handled under PRM authorities and procedures for voluntary contributions.
Are institutions of higher education eligible if they are 501(c)(3) organizations?
No. The eligibility statement specifically excludes institutions of higher education.
How are applications from international organizations handled?
The opportunity notes that responses from international organizations are handled under PRM authorities and procedures for voluntary contributions.
When was this opportunity posted?
The opportunity was posted on July 27, 2009.
What is the application deadline?
The original and current closing date listed is August 17, 2009.
When does the opportunity archive?
The archive date listed is September 16, 2009.
Who is the PRM point of contact for questions or access issues?
The listed PRM contact is Brennan Gilmore, Sudan Program Officer.
How can applicants contact the PRM point of contact?
Phone: 202-663-1712. Email: gilmorebm@state.gov.
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